Document Management (DocMan)

Hi,For a customer, we try to configure a FTP repository on document management. But we have an error when we add a document (because IFS don’t find repository). Our configuration is like this.Repository Address  and Repository for a document class:  Environment : 21R2 on Manage CloudIf you have an idea to help us.Regards,Christophe

Hi All,It was found that the installed "IFSAurenaAgent.exe" in localappdata is an unsigned executable, and this was getting blocked by the customer's Security Restriction Policies (they do not allow unsigned applications to run in their system).Customer manually allowed the "IFSAurenaAgent.exe" in their security policy, and the Aurena Agent worked afterwards.Will need to know  whether this executable has been signed in future release, or if there is a different workaround to running this application in any environments with such security policies in place.  Thanks & Best Regards,Nipun

Hi, There's a requirement from a customer to preview the  attached documents in a separate pane(like we can preview documents in file explorer).  Example: The customer wants to preview the attached documents in purchase order window, before sending them to the supplier. Have you come across such kind of requirement? Any suggestion ? (Note: Using IFS Cloud ) Thanks in advance. kind regards,Yashodha. 

I have got a user who is trying to open PDF-documents from IFS, but they always open with Notepad, and not the default program which is Adobe Reader. I have checked his computer and his default apps settings, everything seems to be right. But still, the PDF-docs gets opened with a Notepad, no matter from which module inside IFS. This is affecting only this user and only his PC. If he log in from another computer, then they get opened correctly  with Adobe Reader. Also: when he opens PDF-docs from other applications inside his PC (eg file browser), the docs gets opened correctly with Adobe Reader. So this is really confusing. Any help is highly appreciated. This is IFS8.

Hi,I’m trying to preview excel attachments in cloud 21R2 but could not see the preview icon on the attachment pane for excel attachments. for pdf’s it shows and i can preview. Aurena agent also installed but the issue remains the same.Can someone tell me how to enable it? Please see the screen shot below. HIghligted in yellow the preview icon for pdf’s. But cannot see it against excel documents.ThanksRoshanga

Is there a way to allow a user to enter a Document Number (or revision number) when they they are creating a new document in Apps 10 Aurena via the “Create New” button? On the “Document Default Values” screen, there is a setting called “ATTACH_CREATE_NEW_FORM”. The help system states…This value determines the dialog that will be opened when the New button in the Documents Attachment panel is clicked. Possible values are Create Document Assistant, Create New Document and Create Documents.  We set this to “Create Document Assistant” and this had the expected effect in EE. When we click the “Create New” button in the attachments panel of EE, the “Create Document Assistant” opens and allows the user to specify full details for the document they are creating (e.g. Doc Class, Doc Number, Revision Number, Format, Title, etc.)However, this setting doesn't se

Hi,Following workshop questions are generated via scope tool.  I'm referring to application IFS Cloud 21R1/22R1The highlighted question asks about using office  add-in. Could  you please provide more information about these  Office Add-In s that can be  used with IFS  document management ?# How to install Add-In#How to connect it with IFS Doc Management#Usage  Thank you.Kind regards,Yashodha.   

Hello, we are moving to Aurena and are currently using Apps10, update 10 IEE.In the Relationship Management> My Call Center> New Case screen, it shows a document can be attached. It appears to upload correctly, but when the case is saved, an error pops up and reads: Going to the case details from here and adding the attachment works. This post was found for adding Object Connections in IEE and I can see where the projection matches an option: However, “MY” Case doesn’t exist in IEE. Therefore, can’t be added there. In Aurena, the New Case wizard doesn’t show a projection that I can add, nor does Aurena have an Object Connections screen.

Hi,Is there a way to notify a group of people as soon as a document of a certain class is filed in the EDM (New revision created). Using Notification would be the best solution for the userWe are using AURENA 21R1Regards, Thanks

Has anyone seen this before?

How can we avoid creating a new Document Revision based on a previous Document Revision without a copy of the view copy. We only would like a copy of the original file and not the view copy file. Users forget to create a new view copy for the new document revision, and then we have a view copy which is a copy of the previous document revision and  not a copy of the new original file. 

Hello,As we have the possibility to connect a document to an object like Project via Object connections, is it possible to connect a document folder to a project ? What I want to say is to show a “Document folder” tab in “Attachments” tab of a project, like the picture shown below. 

Hi,Is it possible to handle Xref files in IFS Cloud 22R1 Document Management ? Is  it possible to open xref file and  also edit xref files (example: Xreffed drawings) using IFS document  management functions (ex: Edit document) and reflect the changes on Master file? Can someone provide a documentation on handling Xref files on IFS Cloud ? workshop questions from scope toolThanks in advance.Kind regards,Yashodha. 

I need to have a functionality to create Reports in IFS, but in an editable form (for example, in a Word doc).Till the moment, we have created reports, based in Crystal, and necessarily are created in a .pdf form.Is it possible to get this reports in an editable format?

Hi,I Added customs fields (for DocIssue Entity) and approved and published but in page Designer i dont find the customs fields i defined ? a step is it missing ? Thanks. regards.

How to solve this following error. » Permission Set Given» Admin Access given for the document class in Access Template   

I want to attach a document to Shop Floor Workbench so that everyone (especially the workers) could read the document before their operations. And I don’t want to attach the file to every operation…But there’s even no Logical Unit for Shop Floor Workbench to let me activate “DocReferenceObject^” connection. Do you have an idea how to make it happen ?

Hello,I would like to create a document template in order to create others documents cloned from this template.I try to use the function “Document File Template” in Document Mnagement → Basic Data → EDM Basic. And I could create a template in a doc class, but I dont know know to use this template. Could you help me, please ?

Hello,I’ve downloaded the attached PDF document and text block for a Macro that is designed to use the ActiveDocument.ExportAsFixedFormat function.  I believe this is able to be used in the 21R1 and 21R2 versions of Aurena as long as the Agent is installed.Has anyone actually incorporated this macro into a 21R database?  Is the function to ExportAsFixedFormat, which is for Word in the example, also the same for Excel?Thank youPatrick

Hi All,Is there a way to change a document class on an existing document? Or, is there a process that can transfer a document to another document class?For example, we have Doc No BYC-12E-10-XX-XX (1 OF 2) that is in doc class ENG-243 that should really be in ENG-248. Is there a method of switching doc classes or what is the best way of handling these issues? Thanks & Best Regards,Nipun

Hi , is it possible to duplicate a folder with its subfolders ?I duplicate the folder and the subfolders are not copied ? Thanks regards

Is there a way to create a template within the Document Folder Navigator? We don’t currently keep our documents for our projects in IFS, but would like to move towards that. We use the same folder structure for each project and rather than having to create the folders each time, if we could create a template and then copy it, it would save a lot of time.  

Hi Anybody knows the meaning of Column F/S, L/D  (see attachment)  :Lobby : Document management / List :  Document OverviewColumns :DT/CR : Date Created F/S  Related ; check in/ check out. When it is orange ? Red : check in L/D ? O/C : Object Connected (Red : Object connected Missing)Thanks & Regards 

I have added a new custom tab from the Document Revision. Where can I see the link/connection between new custom tab(I added) and the Document Revision or any other page in  PLSQL ? I want to make quick report for this.

Hi All,We are using document management '>' approvals to approve new objects.  Currently some of the users included in the approval have access to more than one company.  If the users default company doesn't match the company attached to the object, it takes him to the object screen(When RMB’s and selects Object Info) but it’s blank because his default company is different.  Users have to change global company multiple times to approve these objects. Do we have a method to overcome the issue and access to multiple companies? Thanks & Best Regards,Nipun