Assets (Asset Management)

Hello,We have a requirement to create two separate permission sets in IFS Cloud 25R1 for Functional Objects.One permission set should allow users to create and modify Functional Objects without delete access, while another permission set should allow users to view and modify existing Functional Objects without create or delete access.During our analysis, we observed that in Entity Action Grants, the CRUD permissions appear to be bundled together (Create, Update, Delete). Because of this, it seems that Create/Delete and Update/Delete access cannot be separated individually.Could you please suggest if there is any recommended approach or best practice to achieve this requirement?

We have a workflow that sends e-mails following  PR Authorization. The workflow creates the e-mail in a HTML format. However, our default mail sender is configured to send mail as plain text. So when the mails are sent, they don’t look good.When you have a custom event action, you can specify what sender you want to use: However, from a workflow… I’m not clear how you specify the sender: Any input appreciated.Thanks

When we try to set up a user as Mobile User, we get this error message.I suspect it is because we have previously had this user setup as a mobile user, however, due to some changes in the system, we had to link the user to another employee record. This user had mobile work assignments previously. How do we clear this?  

Hi All, Question about setting a structure of connected objects ‘Out of Operation’.  We have various methods of connecting our Functional and Serial Objects:Main Structure (‘Function’ = Parent / Child connection) Additional Structures (Location /From / TO / Process / Process / Pipesystem / Electrical) Connected Objects With the Main structure we can set the Operational Status of the entire Parent-Child tree to ‘Out of Operation’ using the action button ‘Operational Status’ > ‘Set Structure Out of Operation’  When I check the other Object Structures, that function does not seems to be present. I can set the selected Object in ‘Out of Operation’, but to disable the objects connected through the ‘Electrical’ structure, I need to select them as well and c

A. What is your idea? 1) ClassificationOpportunity for improvement2) Brief descriptionWe request an enhancement that enables : Definition of different permit types (verbal, hot work, full permits) AI-powered suggestions for applicable permit types based on work scope complexity Business Value: This would streamline the permit-to-work process during work order preparation B. Context and scope 1) Who is affected?Customer : Total Energies2) Frequency​​FrequentlyC. Value and impact1) What is the business outcome?Improves productivity or efficiency Reduces cost or manual effort Enhances user experience Enables new capability2) Imp

Is it possible to have a sample to-be document for any module? 

We have identified a limitation in IFS Applications related to overtime registration via the Work Task page, where the recorded overtime does not reflect under attendance hours in the Time Registration.Steps to ReproduceNavigate to the Work Task page. Add time reports by registering overtime hours (e.g., 12 hours).>Authorize the Time Work Task Time Reports Navigate to Time Registration-Grid View.Time Registration-Grid ViewObserved BehaviourThe overtime recorded through t

Hi all, We have a customer requirement related to Linear Assets in IFS Cloud and would like to understand whether anyone has implemented a functional or technical solution for a similar scenario, or if there is any official recommendation from IFS regarding this limitation.The customer requires the capability to modify the topology of existing Linear Assets, including:changing the physical extension/length of the Linear Asset; splitting existing child elements into new elements; creating new Linear Assets derived from an existing one; preserving relationships with active Work Orders, PM Plans and historical maintenance transactions.The business expectation is that when an existing Linear Asset is segmented into two or more new Linear Assets, all historical operational information should continue to be available and usable for future planning and maintenance execution in the newly created assets/elements.

Hi, I saw a new enhancement in the 25R1 release document regarding connecting work tasks to project activities rather than at work order level. However, I have tested this out and it does not appear in the work task screen. Have I missed anything? Thanks,George.

Hi all, Is there a way to limit the options available to choose from as the Supply Code on Material Line of a (Request) Work Task?Or limit what a user can choose?We want to use only ‘Invent Order’ and want to prevent users from choosing other options by mistake.Thanks,Dulshan.

Hi All,When WO is executed through MWO and technician uses travel portion by using start travel and Waiting at location options, clocking will be generated for travel category. Usually in implementation projects how we calculate the travel resource group cost per hour ?Following components are arrived from my thought process -Average salary of resources per skill per hour Average transportation cost per hour. But here this is no compulsion of which vehicle type will be used per instant. Depreciation cost per hour of the vehicle. But here there is no compulsion on vehicle type used per instant.Though this might not be application consultant responsibility to suggest customer instead it depends on past experience of customer and advice through management consultant. But this question arises frequently in project implementations. I know PSO has travel models where cost/mile calculation functionality is available but in c

Can anyone tell me how to create an entity filter for Mobile Work Order, so my technicians only see the work orders for their default site? I tried this WHERE clause (see screenshot) but it is not working: CONTRACT = #USER_DEFAULT_SITE# OR (USER_ID = #USER_ID#)

Our security grants in Mobile Applications are for MainEngApp 24 . Many of our users mobile clients have been updated to v25, but not all of them. What impact does this have on performance of the mobile application? Do we need to create a new application within IFS for v25 and grant security to it? 

Hi All, In standard Work Orders, we have the possibility to create a ‘new Service Quotation’ from the WO. In that way, the customer can agree to the work before we start the work and there is no discussion when invoicing them later on. Does the same functionality exist for a “New Repair RMA”? We have a customer where a customer initiates a RMA process by reporting a fault, the RMA is created and the Equipment is sent back into a QA location. And inspection is done and we define the parts/resources that need to be done in order to repair the Equipment (all of it is logged into the Repair Bench).  But before we actually start repairing, we want to sent a quotation to the customer explaining the details of the repair and the price associated with the repair. Ideally, the applicable sales part lines from the Repair Bench would be copied to that quotation. Best RegardsRoel

In 25R1, we are attempting to incorporate Public Holidays into the planning allocations for Work Tasks.We have created the Schedule Exceptions and linked them to a Calendar.The same Calendar has also been linked to both the Site and the Resource Individual.However, within the Resource Monitoring Gantt, the Public Holiday is still not being recognised.Notice how the Saturday and Sunday is treated as a non-working day, we want the same for Public Holidays.   

" OccurrenceA numerical value representing the probability that each failure will happen on a scale of 1 to 10, with 10 representing most likely."in IFS this value is for cause, so why it writes in help such that?and if any cause has occurrence score why it said in help that  Most failures have only one cause but some may have multiple causes

I see a lot of mentioning of "IFS Operational Intelligence" in both marketing material as well as in roadmap, anyone with a description? Is this a concept? Technical components? Best RegardsAnders

The customer has been upgraded to version 25R1 and observed that several triggers in the Scheduling Optimization Triggers window are currently in a disabled state.In the core application, these triggers are available starting from version 24R1 and are also delivered in a disabled state.The customer’s concern is whether these triggers should remain as they are or if they need to be manually enabled.Additionally, they would like to understand if there is any impact in keeping these triggers disabled.Any information will be greatly appreciated.   Thank you,Madushani 

Hi,With the Maintenance Planner Resource Management lobby, where does Date Range come from? Can this be configured to just look at one day/one week/two weeks?1 day horizon.When I change the planning horizon as well, the graph does not change.30 day horizon.Thanks!

Having a customer that run Cloud and are using Maintenance (not service) and Assignments/Allocations for Work tasks.When they have a work order with several work tasks and all tasks will be assigned to the same person they use the functionality ‘ assign multiple tasks’. So far so good. When they pick ‘Person’ and open the drop list for resources they see ALL Person resources they have for Maintenance. Doesn’t matter which Resource group or Maint org the work order/task having or which Resource group or Maint org the Resource person belongs to.If they are using assignment per work task, only person connected to current Resource group or Maint org are available.Anyone having the same issue?Anyone know how to solve it?

Hi Team,I am looking to understand the standard procedure for configuring Special Price and Fixed Price logic across multiple positions within an IFS Cloud Complex Assembly Service Contract. Despite initial attempts to set these up, the results are not accurate. Can anyone provide the specific configuration steps or documentation detailing how to correctly apply these pricing rules?Thanks

Hi all,When I try to create a new work order using “Report a Problem” in both Tech Portal and Mobile, I receive the error below.Environment: EAM 25R2Errors observed:AttributeList OBJKEY not found in metadata ETag is missing in created entity NewWorkVirtual A JsonWebToken Principal can't be injected because one is not available. Protect the requesting resource so authentication occurs before the resource is accessed.Please find the full log attached.I am using the owner user.If I fill in the Object field, the problem occurs.However, the process works correctly if I leave the Object field empty on the last screen.Has anyone faced a similar issue, or does anyone know what could be causing this?Thanks.

There is an error message when I try to return a part from a work task that has a mandatory expiration date. Has anyone figured out a good way to handle. I have seen this happen in apps 10 through 25R2. 

When you activated Supplier Warranty on the Work Order before you book cost (time,material) on the Work Task the additional Sales Lines will be created and works fine.But when you want activated the Supplier Warranty, later into the proces when already cost are booked like time & material, there will be No additional Sales Lines created.Is there a possibilty to add Supplier Warranty when the Work Order/Work Task is on the status Work Done and aslo create the additional Sales Lines on IFS Cloud 24.2.3

We are in IFS Version 10We have user’s that are receiving shipped parts in the field.  We would like an Aurena screen that the user can go to a scan a barcode to look up the part and mark it received.Can this be done on an Aurena screen?Can we use the Scan It application via web browser in chrome or edge?