Document Management (DocMan)

330 Topics

Aisha RefaeSidekick (Employee)

Managing Person Groups across a large amount of entities

Hello, I wanted to reach out to the community to see if others have had similiar queries from customers regarding document mangement person groups across several companies. My customer will have around 50 entities- so this could be 400 + person groups to maintain and manage- have others been able to provide a solution around how this can be handled? Your feedback would be much appreciated! RegardsAisha

13 hours ago

roshangaSidekick (Customer)

asked in Document Management (DocMan)

Document upload error

Hello,When trying to upload a document in IFS cloud, im receiving below error.Something went wrong when uploading the file using the Aurena Agent. Error message: Missing or empty mandatory parameter: odata i did a bit of an investigation and the error comes from command CreateAndConnectDoc in the DocReferenceObjectAttachment.client file. When trying to execute the agentcall Upload this is getting failed. It looks like we cannot access aurena agent code. Can someone explain me why this error is raised. I suspect the file part could be a reason. File is located in a folder structure like below.C;\Users\t.user\New Folder\Test.pdf any help is highly appriciated.. ThanksRoshanga

15 hours ago

NicklasMadsenDo Gooder (Customer)

asked in Document Management (DocMan)

Exctracting view files from IFS

Hi We have a need to be able to make certain attached documents on invoices available for Audit purposes. The process today involves members of bookkeeping manually finding the invoices, then finding the attached documents of a specific Class, then going to doc rev, then viewing the document as going to save as in word to save the document in a specific shared folder. For hundreds of documentsGiven the invoices from bookkeping, it is simple enough to find the attached documents, but how can i extract copies, not the originals, from IFS? Some of the doc Class are saved in the database repository and some in an FTP. Best Regards

16 hours ago

DanAndreDo Gooder (Customer)

asked in Document Management (DocMan)

Structured content and digitazion standards

Digitization is gaining momentum and is hyped in many corporate powepoints, but how can we as users of IFS DocMan move from pdf attachments to objects, to receiving structured information from suppliers?Are there any standards supported by IFS and suppliers that I could research in order to facilitate this? Would appreciate to know more, and also get in touch with users that already are on the journny! Regards, Dan

17 hours ago

PamithKSidekick (Partner)

asked in Document Management (DocMan)

Showing attachment from ManSuppInv in Project Transactions

Hi,I am trying to view an attachment made in Manual Supplier Invoice in the project transactions window. This is to view attachments for Invoices which have been forwarded to a project activity.I have setup the OCT, but the attachment isn’t appearing, wonder what I have missed? (my first time setting up OCT)We are using App10 UPD13This is the view in Project Transactions Thank youPamith

1 day ago

bapehuSidekick (Customer)

asked in Document Management (DocMan)

Apps8 unable to open a document attachement

Dear Community, Have anyone seen that error when we try to open an attached file from IFS EE Apps8? When I checked the check out folder, it looks the attachment file was not created. It looks EE are not able to create the file there. But the test environment is able to create the file and open it without any issue. This happens in every client machine, not just in only a few. Has anyone seen this earlier? Thank you very much for any thoughts. Best regards, Balazs

1 day ago

tariqDo Gooder (Customer)

asked in Document Management (DocMan)

Attachment for some user

hello every one,in some users the Attachment does not appear, but in some other appear for the same logic unit , the problem maybe in Permission Set.can anybody help.thank you.

1 day ago

wanodya94Sidekick (Partner)

asked in Document Management (DocMan)

Send Document File By E-Mail in Document Revision is not working

Hello, everyone!Anyone familiar with IFS Cloud 21R2's Send Document File By Email feature in Document Revision window? I have installed the Aurena Agent and when I am trying to send the document, it neither opens the email nor gives any errors.I hope somebody can give us a word of advise on this matter.Your help is much appreciated.Thanks

2 days ago

LindaKSidekick (Employee)

asked in Document Management (DocMan)

The message says that Aurena Agent has been successfully installed - But no Agent has been installed

Hi,This message appears when we open user settings. See attached picture.How do we solve this? I have tried to find a solution but can not find one that fits :-) /Linda

3 days ago

mjwildeSidekick (Customer)

asked in Document Management (DocMan)

IFS Apps 10 Document Management Documentation?

Can anyone kindly point me to where I will find the documentation for IFS Document Management for Apps 10? I am an end user (IT Manager) and quite new to IFS and am trying to get to grips with how our system is set up.I have found many pages/docs that are related to this but nothing which explains broadly how document management works and then drills down to all the details like document class management, user/group access, etc.We have a pretty basic setup from what I can see so just need something that will get me going. We have many users who need access to things like specification documents attached to inventory parts and they don’t currently have access.Many thanks,Matt

4 days ago

ORFJANSidekick (Customer)

asked in Document Management (DocMan)

File Storage document repository with remote installation of IFS Cloud 21R2

Dear all,we are running IFS Cloud 21R2 as remote installation. Our IFS DB is growing and big portion of the volume are document attachments, therefore we would like to move them to a file storage service. We see “File Storage” option in document management repository, but we would like to confirmwhat “File Storage” services this option is supported with on remote installation, is it Azure File Storage or Azure Blob Storage or both? are there any prerequisites to make “File Storage” option working with Remote Installation? can you pls. extend IFS documentation with more detailed information regarding the usage of “File Storage” and what storage services are exactly supported with remote installation of IFS Cloud? can you pls. extend IFS technical documentation with a configuration guide for the file storage repository? is there any plan to support other file storage services with next releases of IFS Cloud? Thanks Jan

4 days ago

lisa.gilesABDo Gooder (Customer)

asked in Document Management (DocMan)

Object Transformation for MWO

We would like to have a document attached to the Work Task Template transferred to the MWO service app when the Work Order is sent to an Engineer. I believe we need to use Object Transformations but I have no idea how to create them.Can someone please help?Thanks,

4 days ago

PheonixDo Gooder (Partner)

asked in Document Management (DocMan)

How do I open an .apl file for editing in App 7.5

How do I open an .apl file for editing in App 7.5Do i need to install a ifs editing tool ?

9 days ago

kavinduxoSidekick (Partner)

asked in Document Management (DocMan)

Maximum file size for attachement

Hi All,I need to know the maximum file size that we can upload in a Cloud environment?Does cloud and EE environment have different capacities for file attaching, since cloud environments are web based? If so, what are those capacities? Thank you,Kavindu

10 days ago

gegrnoDo Gooder (Employee)

asked in Document Management (DocMan)

Updating of documents made by the contractor in the B2B client

Hi,It is not possible to give administrator access to documents in IFS Aurena Client B2B client to those who have access to connected Work Task. Administrator access can only be given by person or by document group. Those who access to connected Work Task, have document view access. The reason for having administrator access to B2B users on a document, is that you need to have administrator access to be able to download -, update - and upload document file to new document revision, according to standard functionality. The B2B users only see and have access to the last released document revision with IFS Aurena Client B2B client The creator of work task with attached documents, do not know which B2B user that should do this upload and then we need more than one B2B user in each contractor that are in this document group. When users in contractor company leave or new user start, document group need to be updated according to this change. That we could avoid using admin access only from

14 days ago

DjedaiDo Gooder (Partner)

asked in Document Management (DocMan)

Docman: set Defaut Edit AAccess instead of Admin Acess Level for user who created document

Hiis it possible to set Edit Access as default access instead of Admin Acess Level for the user who created the documentIs there a projection or permissionSet set somewhere in permissionSets to change ?Thanks Regards

15 days ago

duretteSuperhero

asked in Document Management (DocMan)

Troubleshooting DocMan over SMB

We’re currently upgrading, and for DocMan, we’d like to move away from FTP and start using SMB. Our new application on version 22R1SU3 isn’t working with DocMan over a UNC share. We’re a Windows shop, and we have our Linux middleware segregated off into its own network so we can properly treat it like a black box. What port do we need to open for the middleware to talk to the file server? Is it enough to just open 445? I used telnet to confirm the middleware host can see port 445 on the file server. Can I do any further checking to see if the containers can see the port? From EDM Basic, I tried the hostname and the IP address, and neither worked, but nevertheless, is there a way to confirm DNS is working? I would much prefer to use human-readable hostnames. For a UNC path, can you confirm which //direction \\the //slashes \\ought //to \\go? The username is on our domain. What should the format look like, e.g. acme.com\coyote or coyote@acme.com? Are there restrictions on the characters

15 days ago

DjedaiDo Gooder (Partner)

asked in Document Management (DocMan)

Document Default Values : Values of Keep Last Doc Rev parameters

Hi, What are the possible values for Keep Last Doc Rev parameter in Document Default ValuesDefault Value of the parameterv if F for FixedWhat are the values for Latest Revision or Latest Released Rev Thanks

17 days ago

ArmaghanDo Gooder (Customer)

posted in Document Management (DocMan)

Are there any setting to not move objects from an old revision to new one?

For example, I have a document. In this revision there are 2 objects, which one of them is from revision 1 and the next one is attached in revision2. I am going to create a new revision and I want nobody to be able to choose which objects will be moved to a new revision for a special document class.( somehow a fix set up for a special document class). Is there any special setting in document class management?I changed the setting in the DB column ”KEEP_LAST_DOC_REV” in Document Class Management, but I don’t see any special change in to the process of creating a new revision.It would be great to hear from you.

17 days ago

MervanSidekick (Customer)

asked in Document Management (DocMan)

docman - document basic -- approval template

Hello everyone,i have a question? I made a definition from the approval template.I chose the approval template that I defined in the approval process. After selecting the approval template, I cannot see which template I selected during the approval process. Is it possible for me to see the template during the approval process? Or can I learn it with the function?I would like to explain my question with an example. Template 999 has been created in the approval template(image1).I then chose the approval template 999 during the approval process(image2). I can't see that I selected 999 approval templates in the approval process.Best regards Mervan

18 days ago

Chathurika WijeratneSidekick (Employee)

asked in Document Management (DocMan)

A method to export Invoice/Order PDF attachments to FTP?

Customer has below question raised via case G2346682, could someone please provide an input on this?Description:We have PDF's for example attached to invoices inside IFS line items to access these files directly.Can these attachments be backed up to the FTP site? ftpna.ifsworld.com/100469We are looking for a way to access the attachments, exporting them all to FTP with some type of identifier referencing the order they came from could be one method. Allowing us access to the attachments via the back end could be another method. Open to suggestions.

18 days ago

musthaDo Gooder (Partner)

posted in Document Management (DocMan)

IFS File Detach

When I am sending an attachment to IFS (using my C# application), I wanted to detach the existing file related to that supplier in the IFS. I didn't see any method related to detach in the IFS.Application.Docman.FileManagement.dll file. Please help me on this.

18 days ago

Mark WinterburnDo Gooder (Employee)

asked in Document Management (DocMan)

Document Management Read log

In the Cloud we have a read log: Logging of reads, writes and deletes of document files. The log records can be found in the File Operation Log window under Basic Data. Event messages are also generated on reads, writes and deletions of document files such that event actions can be added to these events. An end-user can only see his own log records unless he has been granted the DOCMAN ADMINISTRATOR system privilege, when he can see every log record.A document is "read" when a user in some way was able get a copy of the document file to his PC. Examples of operations in the application where this happens are edit (check out), view and print. A document was "written" when a user checks in a document file, either new or modified. A document was deleted when a user removes a document file.Log records are by default saved in thirty (30) days, but this can be changed using the SYSCFG-Default Value SYSCFG_SOX_LOG_EXPIRE_DAYS. A batch job that deletes old records job is run once per day.My qu

21 days ago

tvance2Do Gooder (Customer)

asked in Document Management (DocMan)

Default Document Text by Supplier

What is the missing link to have Document Text default on every purchase order created to a select supplier?According to Online Documentation, adding a Document Text on the Supplier Misc Supplier Info tab will populate on any purchase order created.Excerpt from: Enter Miscellaneous Supplier InfoA document text with a suitable output type that has been linked to the supplier will be transferred as the default value to any of the supplier's subsequent purchase orders. Output types, phrases, and document phrases are all managed in the Document Text Administration window.Our output type PONOTE0000 is applicable for Purchase Order per Document Text Administration setup.The Document Text was added to the Supplier.But it does not populate on subsequent purchase orders.

23 days ago

TADHLKDo Gooder (Employee)

asked in Document Management (DocMan)

LTU for 22R1 Document Management

In Apps 10 there was a LTU for document management. Similarly, for 22R1 is there a LTU for document management area? Or any other LTU which covers the document management functionality?

24 days ago

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Document Management (DocMan)

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