Projects Based (Contract/Resource Management, Project Management, Engineering Design & Deliverables)

If we have set a Specific Internal Price for a Resource/Project is there any screen that shows a Planned Cost where this is the rate used for calculation or some setting we have missed?It looks from the field description that the Planned Cost on Project Resource Planning uses Resource Group cost rather than Specific Internal... Thanks.Linda

We have asked this question a few times through IFS cases but only get an explination of what the system is doing and not why it is doing it. Most users are not even aware there is something called “Server Time” and they are also not generally aware of which time zone our server sits in. I assume this is a regular occurance amongst IFS users. It seems strange then for the system to prompt users to manually convert their local time to server time so they can enter it when creating a rental event. Stranger still is that as soon as the user saves the rental event the system displays the local time (Site time) as the rental event time.  It seems more sensible for users to only operate in local time as they do for all other areas of the system. Example: entering time card details or registering arrivals. If a user could simply enter the rental event time as their local site tme then have the system convert that in the background to server time when and where needed then no manual out of sys

Hi, We have assigned a Person to a Project Resource Group. When the person is promoted, we need to assign them to a new Resource Group while maintaining the effective date range. For example, the employee was assigned to Project Engineer Grade 2 until 5 June 2026 and to Project Engineer Grade 3 from 6 June 2026 onward.Could you please advise where this date-based information can be captured in IFS cloud? 

Hi Everyone, When employees register their time, supervisors are responsible for authorizing the reported time, followed by Project Managers who approve the project transactions.Currently, supervisors must manually disable the 'Approve Project Time Reporting' button when authorizing time reporting.Is there a way to automate this process so that the button is automatically disabled when the supervisor authorizes the time reporting?Path: Project Management > Reporting > Time Registration Any suggestions or advice would be greatly appreciated. Thanks and Best Regards,Navoda Nuwangi

I have a question about the best way to implement this.I created the following SQL query, which combines project information with budget control data into a single dataset:SELECT p.project_id AS project_id, p.manager AS manager, p.name AS project_name, p.description AS project_description, p.actual_start AS actual_start, p.plan_finish AS plan_finish, p.state AS project_state, p.customer_id AS customer_id, pbcr.combination_id AS combination_id, pbcr.sub_project_id AS sub_project_id, pbcr.activity_seq AS activity_seq, pbcr.project_cost_element AS project_cost_element, ifsapp.Proj_Budget_Control_Rules_API.Get_Control_Total(pbcr.combination_id) AS control_total, ifsapp.Proj_Budget_Control_Rules_API.Get_Consumed(pbcr.combination_id) AS consumedFROM ifsapp.project pLEFT JOIN ifsapp.proj_budget_control_rules pbcr ON p.project_id = pbcr.project_id;My goal is to let users download t

A. What is your idea?1) ClassificationChoose ONE: keep the applicable option and delete the rest.Opportunity for improvement2) Brief descriptionWhat happened, what is missing, or what could be better? Focus on the problem or opportunity (not the solution).Write here:When working in Project Transactions Review the user is missing a filter on Project Manager. If project manager is added the Project manager can easily search all his/her projects and create project invoice from thereB. Context and scope1) Who is affected?Choose ONE or MORE: keep the applicable options and delete the rest.Customers2) FrequencyChoose ONE: keep the applicable option and delete the rest.FrequentlyC. Value and impact1) What is the business outcome?Choose ONE or MORE: keep the applicable options and delete the rest.Improves productivity or efficiency Reduces cost or manual effort Enhances user experience2) Impact scaleChoose ONE: keep the applicable option and delete the rest.3 — Cross-functional 4 — Company-wid

A. What is your Idear?1) ClassificationChoose ONE: keep the applicable option and delete the rest.Opportunity for improvement2) Brief descriptionWhat happened, what is missing, or what could be better? Focus on the problem or opportunity (not the solution).Write here:When Reporting time as a Secondment Resource on Work Tasks you are limited to only report time directly on the work task itself, while MCPR time in Projects can be reported via My Time Registration.  In construction and energy companies a secondment resource will quite often be reporting time on both projects and work tasks. Due to the limitation of secondment work a worker will need to report time in two ways rather than just reporting all time via My Time Registration.B. Context and scope1) Who is affected?Choose ONE or MORE: keep the applicable options and delete the rest.Customers2) FrequencyChoose ONE: keep the applicable option and delete the rest.Daily or weeklyC. Value and impact1) What is the business outcome?Choo

Hi community,I am experiencing an issue on the Resource Forecast Scenario screen where the output data remains at zero (0). As a result, the chart is not being displayed.Could you please advise what master settings or specific data are required to make the chart display properly?

I am looking to implement secondary status indicators for projects that have reached substantial completion (all operational work has been completed) but have not yet reached financial completion.My proposed approach is to utilize Project Category 2 by adding two additional values: In-Work and Closeout, alongside the existing Completed status. This would provide three distinct project phases:In-Work – Operational work is actively in progress. Closeout – Operational work is complete, but financial closeout activities are still outstanding. Completed – Both operational and financial work have been completed.My primary question is what the best method would be to transition a project from In-Work to Closeout. Is there an existing event or workflow in IFS that could be used to automate this transition, or would a manual update to Project Category 2 be the recommended approach?

Hi ,I’m working with a standalone project (not linked to a sales contract/ Subcontract) in IFS Cloud and need to increase the project scope by adding one more installation site.I can see there’s a “Contract Change Order” function, but I am not sure if that is useful in my scenario.Could someone please guide me on: The correct steps to add new activities or cost elements through the change order How the approval process works and how it updates the baseline project Any screenshots or examples would be really helpful!Thanks in advanceL

Hello, It seems as though a plethora of actions are recorded in the Customer Order Line History, except for when the Promised date changes. This date is a rather important date and should, in my opinion, be tracked as well. Can the Promised Date be added to be captured like the Planned/Target Delivery dates are?

Working with a customer who is using MSP to replace the gantt chart in IFS. They are currently happy with what it provides for them, but would like to be able to update the Responsible Person per activity directly from MSP itself. When you change the responsible person in IFS it is replicated in the import to MSP but uncertain if we can do the reverse. Has anyone encountered this? 

IFS Cloud. Rental object was assigned to the wrong project for a past period. Cost is sitting on the wrong project. Source reversal is blocked because the equipment is already out on a new rental on a different project (can't "return" it).Two options on the table:1. Project transaction pair with a dedicated Reclass-type Report Code: credit wrong project, debit destination. Produces a T voucher pair, keeps project ledger and GL aligned.2. Pure analytical GL posting: manual voucher correcting the code-string dimensions only. Doesn't touch the project ledger.Which do you use in production, and why? Anything I should watch out for if I go the Report Code route?

Hi, I have Project Misc Demand on an Activity, which I used to create and receive material in against a PO. Now I have material within the Project Inventory. I created a Work Order & Work Task connected to this activity. I then created a Material Req on the Work Task (Supply Code Project Inv) and reserved and issued the part on the Work Task. I was expecting the Project Misc Demand to also show a quantity issued of 1 but it’s still showing  in Project Misc Demand Issued Quantity of 0. Is this expected behaviour? Do I need to manually (or automate) the issuing of project misc demand, even if it’s been issued on a connected work task?  Thank you

If anyone has knowledge regarding the subject matter, I would appreciate your guidance.Currently, my understanding is that by enabling “Report Planned Costs” on the subcontract contract side, the contract amount would be reflected as planned costs in the project activities. However, this is not occurring in our case.Therefore, could you please advise on the following points?(As I am not very familiar with accounting, I would appreciate it if you could advise on what kind of configurations are required to achieve this.)The prerequisites and required settings to reflect planned costs in project activities Any missing configurations or operations that may be required ■Accounting-related settings that may be relevant ■ Enabling “Report Planned Costs”   ■ Planned costs are not reflected in the activities

Hi,When we employ contractors that are linked to a PO, the cost of that PO is automatically charged to the related project when the contractor register it's time to that project.However, we do not seem to have the option, or at least I am not aware of it, to change this behavior. For regular employees, there are several costing options available. For example, the project cost can be based on the resource group cost instead of the employee’s actual cost.I would like to apply the same setup to contractors. When a contractor is assigned to a resource group, I want the project to be charged based on the resource group cost rather than the direct PO cost.Is there a way to achieve this?Thanks!

In IFS Cloud, I migrated a large set of Resource groups.When I try to add a Person to a Resource Group, I get an error message stating : The Resource already exists. I get the same error when I try to add a new resource group manually. Has anyone encountered this error before ?  

We have customer using MTR, MTR Generated Manually or through PMRP-MTR is not supporting the Customer Owned Parts.Is there any setup to be done to support the customer owned parts or else it’s the standard functionality in IFS Cloud.

We use standard sales price to calculate the sales price of the project transaction but when the expense is created ( via expense sheet) the sales price is equal to the internal price of the expense sheet.    

hi folks, I am trying to run the below report, but I don’t know the meaning of this field “Project Demand Key”. There is no field description for this. Can someone explain what this means please?   Thanks,Ashani

Hello, is there a way for users to add specific margin for travel expense to a project activity within the project screens? There appears to be a project basic data page where expense margin can be applied to a specific project and activity, but I don't see a place for users to add this within the project itself. A similar example is Specific Sales Price which can be setup on a centralized project basic data page OR on Project Setup Parameters in the Pricing tab.We would like our users to be able to stay within the project setup screens when adding expense margin to a specific activity rather than have to navigate to a different basic data screen to set this up. Thank you.

Hi IFS Community,I would like to ask if anyone has any examples of Multi-Site Project Deliverables solution in IFS Cloud? Therefore a customer who has a requirement for project traced manufacturing processes that cover complex design solution using IFS Project Deliverables?I'm running into process limitations (?) where I am not able to capture “Project production” on all Sites at the same time because the IFS Project can't cover the planned's planned cost twice (Internal Customer-Supplier Chain) - this makes sense, but not for the internal chain (?).I also wanted to ask about any business case and use of the "Override Site" param./field, on the level of Project Deliverables Component lines?It seems that with this setup I am able to initiate production at different Sites (without setting of Internal Customer-Supplier Chain), but the system does NOT solve how do I transport the manufactured/assembled part from Site A to Site B, where the Parent part will consume the semi-product; sub-ass

We have a project where the users sometimes run PMRP per Project PNG and sometimes PMRP for a specific activity. We have a problem to understand the logic regarding MTRs and how they are taken into consideration in these two PMRP jobs.Activity 1: Demand for 1 pc of Part A. No supply orders or On Hand Qty of Part A within activity 1.Activity 2: No demand for Part A. Started Shop Order Part A, lot size 1.They run “Perform PMRP per project PNG”Result: - MTR (connected to the started supply SO) is created to transfer Part A from activity 2 to activity 1. - No SO Req for Part A created in Activity 1 as the demand will be covered by the MTR.So far so good..But then, a couple of days later:They run “Perform Project MRP per Activity” for Activity 1.Result: - The MTR to transfer Part A from activity 2 to activity 1 is kept (not deleted by the PMRP per activity) -  AND a SO requisition for part A is created in activity 1 So the result is we have supply for Part A from a SO Req and also a MTR. We

I’m building out a project status tracking workflow and looking for the cleanest way to use the "asset placed in service" action as a trigger event. The goal is to automatically flag a project (using the second category field with a custom basic data field like “closeout” or something similar) as moving from active execution into the closeout phase once assets associated with it have been put into service, since that's typically when physical work is complete and only financial reconciliation remains.A few questions for anyone who's done something similar:Is the "place in service" action exposed as an event we can subscribe to? if not, what would be the best way to create a custom event for this? Is there a standard table/field combination that reliably captures the in-service date and the user who performed the action? Currently in IFS Cloud 24R2

Hi everyone!I have a question about the project Gantt chart.Is it possible to hide or exclude certain activities from the project’s critical path calculation?Right now, I’m using an activity to capture revenue from my sales contract, and its duration is based on the project dates. In the Gantt chart, this activity appears as “critical.” In a way, that makes sense — but it’s not the behavior I’m expecting.Any idea to manage that ?  Thanks and regards,Maud