Document Management (DocMan)

Please let me know how to enable Drag and Drop option to trigger “Create Documents” screen in “IFS Cloud 21R2”?

Using App10 AurenaI created a Permission to Create and Attach Documents.  I granted DOCUMENT_ATTACHMENT, DOCUMENT_ATTACHMENT_VIEWER (just to be through), DOCUMENT_EXPLORER, MEDIA_LIBRARY and MEDIA_LIBRARY_ARCHIVE to itI open a page, populate the records, click on ‘Attachments’ and I get the “No Access” message.  Click OK and the Attachment functions are available, and I can view and create attachments.  Close and Open Attachments again and the “No Access” message does not appear.If I leave the Attachments open and select another record on the Page, the “No Access” message appears.  Click OK and I have access to the record. If I select the previous record I don’t get the “No Access” message.  If I select the second record again I don’t get the “No Access” message.  This will continue to happen for each ‘new’ record I select as long as I leave the Attachments open.If I close the Attachments and select another record I don’t get the “No Access” message but if I open the Attachments on the

When using CreateAndImportDocument.svc we invoke the CreateAndImportDocument.svc/GetDocumentUrl which returns a URL in the form of: https://<cloud-environment>:<port>/int/ifsapplications/projection/v1/CreateAndImportDocument.svc/EdmFileSet(DocClass='<class>',DocNo='<no>',DocSheet='1',DocRev='A1',DocType='ORIGINAL',FileNo=1)/FileDataNow, uploading original works fine - but what about uploading the view copy? I’ve tried changing doctype to VIEW in URL (and yes, EDM basic has been setup to PDF = VIEW) etc but I’m kinda stuck.If someone could point me in the right direction I would be very happy (extra ping goes to @Mathias Dahl  :) )This is IFS Cloud21R2 atm I am testing against.

Hi, we are using IFS Cloud 22R1.My customer want attache a link/url of PDF file onto purchase order line /customer order line. we tried object connection - “Attachment”  and “Media” but with Attachment , you have to upload a real PDF file (instead of link)and Media don’t support Link/URL. is any workaround for it?

Hi, I attached serveral types of files under phurchase order :pdf, doc, txtand find only [*.pdf] file will show the “view” button. what is the logic behind it? is there anyway to config it? 

Hi All,I’m new to writing background jobs so I’m hoping that I’ve just messed something up, and there’s a relatively straightforward solution to my problem. For some background, we’ve found that when attaching a document to project connected PO, that the document is only connected to the PO line:We would like it to also be connected to the corresponding Project and Activity. I initially created a custom event/action to do this:But this gave me the mutating table error. When looking for a way to fix this, I saw several other posts that suggested creating a background job (which I haven’t done before). I tried to piece a background job together by looking at the posts I saw but I’m still getting a mutating table error, so I feel like I’m missing something.Here’s the code that I’m trying to use:DECLARE --Custom Variables var_key_ref varchar2(2000); var_project_id varchar2(2000) :=purchase_order_line_part_api.get_project_id(regexp_substr(var_key_ref,'(=)([^=\^]+)(\^)',1, 2, 'i', 2), regexp

Hi,Please see screenshot below.How can I see the Doc Cards of the remaining 17 docs connected to this project Activity in this Screen?I don’t have the “show more” option here.We are in IFS10 UPD13Many thanksMiguel  

Hi,Could you please confirm that the Hide/Block option shown in the first screenshot is not available in all screens in Aurena (IFS 10 UPD13) ? Please noticed that in second screenshot this functionality is not available to hide Document classes.Many thanksMiguel   

Say I have three Word documents. Each entered as a document revision. Is there an option to combine the three and produce either one Word or PDF document from it?

Hello,when I attach an attachment in IEE, the attachment is not available in B2B. If I attach an attachment in B2B, in IEE is available. So the problem is just from IEE to B2B.attachment is released no matter which object (Purchase order, Customer order,…) the problem is also in AurenaI tried to set all projections and object transformation but I started to get insecure, so there can be some mistake. Thank you form help :-) 

Hi,I am trying to send additional documents with the mail of the order using the topicAdd Purchase Order Attachments to the Same Email , When Print Order Unfortunately, I get the following error message."Failed to read binary data from database: Entity instance not found. (DOCUMENT_FILE_DATA - DOC_CLASS=TECHN-TSPEC, DOC_NO=1250234, DOC_SHEET=1, DOC_REV=A1, DOC_TYPE=VIEW, FILE_NO=1.0)Caused by: ifs.fnd.base.SystemException: Failed to read binary data from database: Entity instance not found. (DOCUMENT_FILE_DATA - DOC_CLASS=TECHN-TSPEC, DOC_NO=1250234, DOC_SHEET=1, DOC_REV=A1, DOC_TYPE=VIEW, FILE_NO=1.0)Caused by: ifs.fnd.base.DatabaseException: Entity instance not found. (DOCUMENT_FILE_DATA - DOC_CLASS=TECHN-TSPEC, DOC_NO=1250234, DOC_SHEET=1, DOC_REV=A1, DOC_TYPE=VIEW, FILE_NO=1.0)"All files in the folder are 0 kByte in sizeWhich right is missing?RegardsAndré

Hi,the Acess document is herited from acces template.Is there a flag to allow or disallow the acces to document if permission set is allowed on Object.Example : a user has acces to project. even if it is not added in access template the user has acces to the document. RegardsThanks

When you need to enable the Aurena Agent for another environment, you don't have to install it again (you can, of course, but it's not necessary). Instead, just find it under Apps & features in Windows, and click Modify:This will start the installation program and the rest of the process is the same.

Hi, Could someone explain the reason for receiving the following error message when trying to add attachments to the Purchase Order header? Error : Field [KEY_REF] is mandatory for Document Reference Object and requires a value.  

Does somebody have experience or developed interface between DMS in IFS-Cloud and external Dokumentmanagementsystem e.g. D3

Hi,I need to add a new custom column to indicate the availability of attachments for each line.Is it possible to get it through an API call / any suggestions please?APP 10 AurenaSame as column "MRB exists Yes/No" need a column "Attachments Exist Yes/No" 

The Aurena Agent consists of two parts: an agent program executing on user's PCs and a Chrome extension. In order to work for all customers, the Chrome extension is allowed to "run" against all domains by default, which is really not necessary.This can easily be changed, and here is how.There are two options: either the extension can be configured to only run on certain sites, or it can require the user to click it in order to be activated.To change this, first "pin" the IFS Aurena Extension:Once pinned, the settings mentioned above can be accessed by clicking the IFS Aurena Extension icon:This reveals the a sub menu named This can read and change site data:When the When you click the extension option is selected, the user needs to activate it by clicking the icon every time a new tab is opened where the extension is needed. It then remains active until that tab or the browser window is closed.The second option (On ...) means you can allow the extension to always run for a certain site

is there a way to write custom events on document approvals. We have used objections connections to pull custom approvals for supplier master. i want to write custom event on this document approvals. can anyone share their ideas.

Hi,I am trying to execute the Archive Media Items background job. According to the technical description and F1-help it is possible to save media items in an Oracle folder (folder within the database server or a folder within the network.). A media archive with the appropriate storage location must be created. This works also so far.However, when the background job is started, no data is stored in the oracle folder. I assume that the media archive must be assigned to the media item. There is also an extra field (field name = “Media Archive”) for this in the windows "Media Item" and "Media Library Manager". Unfortunately, I do not manage to fill this field in any of those two windows.Does anyone have an idea how I can get a value into the field "Media Archive" in the windows "Media Item" and/or "Media Library Manager"?Thank you very much and best regardsTristan

Up to Applications 10 it was possible to manage originals and lend originals. Probably this was not used very often. I can’t find this functionality in IFS Cloud. Is it just solved in a different way or was it removed?

Hi All,If we copy a file that was saved to an external shared repository, and we place that copy in a folder that is located on the database server, the DBMS_LOB procedures in our process are able to read the file contents as BLOB values and add their contents to the outgoing JSON. But that was failed or have required manual preparation. We need help to handle files in a Repository that is not located on the database server.Someone with tech background that can help to explain this functionality .Or if this external repository handling is a limitation, Please let us know. Thanks & Best Regards,Nipun 

We have a customer who is upgrading from Apps8 On-Prem to Apps10 on our (Managed) Cloud    They currently ( in Apps8) use the ‘File Share’ as their document repository and our Cloud services team have clearly indicated that the only option they will support is ‘Database Repository’    Questions:Should we be concerned with the growth in the Db size or performance of routine tasks such as “db backup” with moving so many files into the “database repository” Have you had other customers who are asked to do a similar change as part of their upgrade to Cloud Services Is there a best practice for “moving” files from ‘File Share’ to ‘Database Repository’ as part of an upgrade project  

Hi CommunityWhen I view Document , it download it in Download Directory instead of open it in the ApplicationI set Type FileWhat I Expect :I Added I document asPdf → View Document : I Expect IFS Open Acrobat and open it in AcrobatWord : → View Document : I Expect IFS Open Word and open it in WordSame for other Extension : ZIP, EXCEL,PPT,PPTX,DWG Regards

We have a client request when attaching documents, they should not be visible in other screens but when you are connecting objects to a document revision, the connection is made to the object LU. Is there a way to limit access to one window? For example, they need absence related documentation to be accessed in Employee file, personal tab but LU ‘pers’ lets you access the documents if you are in the ‘personal files’ overview screen as well. Any way to limit access?  Thank you,

Hi COmmunity, Is there a way to add a new Document Default Value ? (see Attachment) Regards