HCM (Human Capital Management, Payroll)

Hello everyone,We use APP10 / Aurena. In 2025, we defined an absence limit for an absence type. The 2025 ANNLV reduction of 29 hours was intentional as Kallum sold 29 hours annual leave at the end of the year. We manually adjust the absence parameter for everyone that sells annual leave. Therefore the 2025 ANNLV limit is correct with 156 hours. Hower, the reduction of 29 hours should only affect the 2025 limit and not the 2026 limit. I don’t want those 29 unused hours to be carried over. But it’s the case, the hours for 2026 should be 17+26. 

Good afternoon, Has anyone else received a quote for their payroll update for this year. We've been quoted over 100% increase and I'm wondering has anyone else received similar? ThanksR

Is there a more efficient method for creating Absence Limits, or can we establish recurring limits annually? Exploring alternate options to streamline this process and save time. Currently, we generate limits for each employee based on identified Absence Type IDs.

Good morning.  I would appreciate input/suggestions wrt the following: we have a business requirement wrt the Hazards in the Risk Assessment (Health & Safety module).  Requirement is to not just list the Hazards relevant to the Risk Assessment, but to show that all Hazards Types have been considered and then confirm which ones are relevant to the specific Risk Assessment by means of some answer i.e Yes/No.  The requirement relates specifically to H & S Risk Assessments done for Projects.Control Measures - Safety Actions in the Risk Assessment come from Safety Action Basic Data which does not allow for Questions and Answers as is the case for Safety Questions and Answers in Safety Inspection Basic Data.Any suggestions as to how the business requirement can be achieved, if possible?Thank you.Anya

Hi all,Our employees sometimes register their absences also in the Time Card, usually they use Register Absences. This means their supervisor doesn’t get a warning/request and cannot approve those hours via Absence Calendar, because they are not visible there. But the absence limits are adjusted with this registration.Is it possible to remove special Wage Codes from the list in “Report Time”, so the user will be forced to use Register Absences?Do you have any other advice?We already checked the Absence Group but couldn’t find a solution there.Thank youP.S. we are working with IFS cloud 25.1.4

We recently started using new employee badges and the card length is 17 numbers and have been trying to configure our Employee Card Parameters in IFS but are unable to. Our old card length was 5 and this is how we originally have it set up.But when we received the new badge number for one of our employees which is 40560350484658948 and tried configuring it in IFS, with this new setup. It doesn’t read the last 6 digits of the card.I have also made sure the card number is updated on the employee file as wellBut we tried various different options to configure the numbers

Hi, I’m facing with an issue trying to report MCPR time in IFS Cloud.The employee is created as master employee in company A and as MCPR file in company B. While the employee trying to report time in employee company, he receive an error message saying that he is not connected to company B. “Access denied! User xx is not connected to Company SY102”Can someone help me on this? The MCPR setup is the standard one. 

After an update last November some of our users get an error message when trying to register absence, saying “cannot register absence as there is not enough space in the schedule”. Even though there is sufficient hours left in the schedule.Other employees on the same schedule are able register same absence without an error message.Any experiences or idea on this? Or is it a bug?

Hello Community.I have a question about 'Validity Period for Analysis' for Competency.When a period is set , what can be analyzed ?Please tell me which screen displays the analysis results.Thanks & Best Regards.

Hi!We are experiencing an issue where absence actions are not being generated. For example:An employee reports a 9-day sick leave absence in Time Card. This should generate an absence action. We have not changed any parameters in the Absence Group Function. Absence actions are generated for Company A but not for Company B. I have tried to identify what differentiates the two and tested various scenarios, but without success. If anyone has an idea where I should look, I would greatly appreciate it. This scenario is in a CFG environment in Cloud 24R2. We are not experiencing this issue in IFS9. 

We are a large company with many employees paid by the hour and we need to be able to transfer hours to payroll multiple times during a payroll run is present.As it is today, it seems that the whole days are locked as transferred when we run this, so that hours that are added/corrected after we have transferred to payroll are not included in any file.We then have to use a quick report to get hours that have been added after we have taken out the first  transfer to payroll. This in turn means that the results are not updated on the employees' time cards.How have others solved this? Why is it not only the hours that are authorized on the actual day  that are "locked" but the entire day, is this something that can be developed or are there better solutions for it? This is a big problem as there is almost 150.000 hours entered for one payroll.

Hi all,I’m getting an error ‘Unprocessed days may not be Confirmed for employee AAA’ when I try to confirm the manual Ins and Outs in the Employee Timecard window. Any thoughts on how to resolve this matter?Thank you.Regards,Lawanya.

Hi allI have mentioned this before, 1 year ago, when we went live with IFS Cloud.  We are now on 25R1su7…. still no improvement regarding Norwegian requirement for travel expence sheet.  It is required that the address MUST be shown in the layout, when you print the travel expenceIs it a policy from IFS side NOT to meet land specific requirements? I have sent the same issue to support, with attachment showing witch law and were to find it… nothing happens… IFS want us to fix it ourselves, use a partner or order a cusomization…. Why? It is a legal reqirement and should be handled by our ERP system.

Hi All,I have a requirement to restrict end users not to remove confirmation or remove approval when an expense sheet is approved. I need to control this through access attributes but not using permission sets. Should not be able to change the status from Approved to Confirmed or Preliminary. Could you please support me how I have set the condition here? Regards,MalinG

Hello to everyone,Can I use the carry-forward limit before the annual leave limit?For example: if I have 5 carry-forward days from previous year and lets say this year my usual limit is 14 days, can I arrange something that when I enter an annual leave can it use carry-forward limit before my usual limit?Because in my scenario if there are any unused days, it doesn't carry them over to the next year by adding the previous years’ unused days; it only carries over the unused days from the last year to the next year.Thank you,

All of the sudden this week we have lost the ability to authorize shop floor reporting. Has anyone seen this before.

We are implementing the use of the HR module to pay our employees. The issue we’re running into is that our bank does not want to use the ISO file type. They want us to send an NACHA formatted file we use for ACH Supplier payment. Has anyone figured out how to manipulate the file produced into the NACHA format? We’re on Cloud 24R2

Customer is on 22R1.Needs guidance on NACHA format for Travel & Expense moduleCan you advise if there are other formats supported by IFS that would be used in the US?   Do any other IFS customers in the US use the expense module without paying employees as suppliers?  See the screenshot below of the file formats available to select in our environment under Employee Payment Methods.  

Report time - Default value for resource group disappears when you search for work task When choosing Work task, to add a new work task for reporting time, when the dialog box opens, you can see the default resource group…But when you search for a work task, the value disappears!In addition the group of fields for Addition Details are collapsed so you do not notice that you do not have any resource group. This creates errors / lack of data several places in the application.If your time transaction do not have a resource group, you also miss a salespartIf your time transaction do not have a resource group, your registration will have no cost.Hours will not be transferred to general ledger without any cost, so we get errors in transfering transactions from maintenance to general ledger.Our financial statements will not be correct. We also miss resource group as a column in the Time registration screen. Can th

Hello,We would like to restrict time registration both in the past and in the future in IFS, across all time-consuming modules (Project, Work Order, Maintenance, etc.).Is there any standard IFS configuration that allows:Blocking time registration before a given past date, andBlocking time registration beyond a given future date (for example, beyond the current day or current period), If no fully standard solution exists, what are the recommended best practices (events for example ?) to enforce this type of restriction consistently?Thank you in advance for your guidance.

I’m wondering if someone could help.We have multiple companies setup within IFS. Only one of them currently uses the application to complete the pension contributions for their employees. We’re wanting to setup another company to use the standard pension contributions within IFS (X% employee and X% employer contributions) which uses qualifying earnings (all monthly pensionable pay between £X-£X) to calculate pension contributions.How do we set this up? I’ve checked a lot of documentation but can’t seem to suss it.ThanksR

When creating an employee in IFS Cloud the field Assignment becomes mandatory. This is not really applicable to subcontractors. Any advice?

Hi all,I am trying to add half day as an absence. My aim is from 27/10/2025 to 31/10/2025 in total 3.5 days annual leave. 28/10/2025 is half day and 29/10/2025 is public holiday.So first of all I defined a new day type as HALF-HOL which has 3.75 hours working. Then I add the date 28/10/2025 as half day to my substitute schedule. After that, I also match the substitute and my main regular cycle schedule.​​​​​​However, when I register the absence from 27/10/2025 to 31/10/2025, it ends up with 4 days but my aim is 3.5 days. It process well with the whole day holiday but not the half day. What am I missing?  

Hi Community! I have an issue with hald-day Vacation.Following situation:I have an employee with a very flexible schedule- He/she can start his/her work beasically whereever wanted. The normal in is at 08:00, the normal our is at 16:06. That makes 7,6 hours in total. A flexible break rule is used as well as flextime balance.If the half day vacation is located in the first half of the day, then the wage code for vacation (wage code 300) is calculated correctly with a value of 3.8 hours.In this case (on date 27. June) everythin is calculated correctly. The employee works 30 min less than he has to and he gets a deduction from his flextime balance. But if the absence is located in the 2nd half of the day, the result for the absence wage code is 4.3 hours. I would expect, that it should be 3.8 hours

Hello,In IFS Applications, it is not possible to:Isolate a specific approved expense report during the payment process Pay expense reports for a single employee onlyThese limitations have been problematic in daily operations.Has this changed in IFS Cloud? More specifically: Can I exclude a specific expense report from the payment proposal? Can I choose to pay expense reports for only one employee? Any standard way to achieve this or recommended workarounds?Thank you