HCM (Human Capital Management, Payroll)

Hi,Reposting to seek some HCM expert help 🙂We are trying to generate an employee payment file (to pay for employee expenses) using ISO20022. There are few mandatory information that we need to bring into this file as follows;Employee Tax ID Clearing system member ID Branch IDThese refer to employee specific details. I have tried to use ‘Property Fields’ and define these information. However, there is no way to connect those new property fields to ‘Employee payment method’ window. Does anyone know how we can define new property fields and bring those details into the ISO20022 XML file? OR Is there any alternative method to use to bring in such additional information to ISO20022 XML file?Thank YouSugandi 

The time registration has been confirmed and approved in the Time Registration screen. However, when I pull the report in the Project Transactions screen and filter by Approved = No, the approved time entries are still being displayed for a few employees.Based on the approval status in the Time Registration screen, these records should be marked as approved and should not appear when filtering by Approved = No in the Project Transactions screen. We have observed that when the manager removes the authorization and then re-authorizes the time entry, the record no longer appears in the Project Transactions screen when filtered by Approved = No. Could you help us to find the reason for this behavior?

Hi All,In our environment, two absence types are defined: AL (Annual Leave) and AL_CF (Annual Leave Carry-Forward).Employee A has 10 days of AL for 2026 and 3 days of AL_CF (carried forward from 2025). Since this employee will not use any of these absences in 2026, I need to carry forward all 13 days into 2027 under the AL_CF absence type.However, with my current configuration, the system only generates 10 days as AL_CF. Could you please advise how I should configure this in IFS HR to ensure that both AL and AL_CF balances are carried forward correctly? Regards,MalinG.

Hi,I would like to ask if there is some way how to withdraw balance hours automatically.My goal is to add hours from balance to time card result in case that employee did not fulfill day limit of normal hours for selected day.I created Balance type Compensatory and set some wage codes that increase and decrease balance.According to schedule, employee should be at work from 8am to 4pm + there is flexible break 0,5hour. He worked only 5,88 hours. I would like to automatically add missing hours from balance to result to fulfill day limit 8hours, for example at the end of the week.I tried Missing intervals and results settings, Additional result calculation, but it isnt working like I want to. Is there some standard functionality?Thanks a lot for any suggestion.Romana

Hi Community The user has registered their hours before for a particular date in June. There was no confirmation / authorization. Now since the day looks empty they tried to register hours again and getting the following error. How to fix this?  Thanks,Asela

We are only using Time Registration for projects, not attendance. The Remaining Hours line in the Grid View causes some confusion. Is there a way to remove it? We are on Apps 10 UPD22.  

Hi All,Where we can record Social Activities/ Team building Events / Team Gathering activities in IFS HR module with the employee attendance?

 Hello everyone, hope you’re all good. I have a problem with me travel request configuration, all my travel request remains blocked to Confirmed Status. Here is my current configuration. I test it on the company and expense rule UK : The employee MYCROFT.HOLMES who makes the travel request (for advance payment) has a Direct supervisor SHERLOCK.HOLMES(made by Team) :  And when the employee creates the travel request : But as a manager, I could not approve this travel request…   And I cannot do this with a HR manager neither… Do you have some advices to configure it properly ? :) Kind regards

Hello,could I ask you for information about supported languages for mobile application IFS TIME TRACKER 10.Are there other language versions of the mobile application or is it only in English?If there are, which languages are supported? I am looking for CZ, where are they available?Thank you for adviseJirina

Hello,The ‘My Time Registration - Grid View’ page is loading with the previously selected week instead of the current week.When we open the page and select a previous week, then close the application, it reopens with that same previous week. Shouldn’t it open with the current week?Is this the intended functionality? The customer would prefer the page to always load with the current week.This is APPs10 Aurena Update 20. 

A Day Type was created to allow for ½ hour lunch period that is not auto-deducted. The intent is that Employees are required to clock in and out for lunch and that ½ hour would be counted towads time if they did not. It also allows the expected start time and end time of the scheduled day to display correctly.   The result is that the ½ hour extra time between two normal time periods is not counted. Only the extra time before the start of the normal time period at 7am and the end of the normal time period at 3:30pm are counted if the Employee clocks in at 7am and out at 4pm yielding 8.5 hours instead of the expected 9 hours of reported time. Why is the extra time from 11- 11:30 not included?

It’s great having Payment Information section in the Employee Masterfile which allows to define multiple bank accounts with different Value Types. However, if the customer uses the Expense Payment process in the Expense Management module, then the bank details needs to be defined under the Property Codes, as the relevant Property Codes has to be connected to the Employee Payment Methods Basic Data. Defining the same information in 2 different places in the employee Masterfile is just a duplication of data and during the data migrations and integrations 2 places needs to be updated. Is there a way to generate the employee payment files by using the Payment Information defined under the compensation data without using the Property Codes?  Thanks

I’m trying to set up a third-party integration on using the Payroll Integration in 25r2.I’ve set up the Provider and am able to add a line to the Payroll Transfers page. However, when I select that line > New File, I get an error that the provider has not been fully implemented. I know at that point, it hits a “VrtTransferPayrolls” call but I’m stuck there.I don’t actually want to send a payroll file and I’m willing to create a dummy file if needed. My goal is to get Payroll Transaction lines to populate. I know that “new file” button will aggregate records from travel, time..etc. and create those lines, however - I just need to get over that error message.Is there any documentation on what is required for a third-party provider to be implemented so that the Transfer to Payroll assistant does not throw that error?

IFS Cloud 25R2 - We have a supervisor set up with access through the organization structure and supervisor access setup.  The view of all supervised employees appears correctly, but he receives an error message of “user does not have access to this employee” when selecting Start Indirect or Start Production.  The supervisor was an active employee in Apps9, migrated to Cloud, was then terminated as an employee using the standard Terminate Employee process.  Supervisor access was configured afterward.  Another supervisor with identical permissions and supervisor access, that was not previously set up as an employee, works correctly.

I am updating a cycle schedule located here: Human Capital Management → HCM Services → Time Management → Schedules and Rules → Work Schedules → Working Hours Schedules → Cycle SchedulesI updated the Day Type for several days and when I saved, I got the following warnings. The time registration for the employees using this cycle schedule do not reflect the changes I’ve made so I assume I will need to recalculate, though I cannot find a way to recalculate these.How do I do this?

manufacturing labor time not completed WHEN TRYING TO AUTHORIZE IN TIME CARD WEEK  

Hi All,We have a requirement to sync IFS absence requests (AURENA) with user’s outlook calendar. Any existing functionality to fulfill this requirement?Regards,MalinG.

Hi everyone,I am currently configuring Absence Management in IFS Cloud and I would like to understand whether the following scenario is supported by standard functionality.Configuration:Absence Type 01 = Annual Leave Annual entitlement = 26 working days Absence Type 05 = Carry Over Annual Leave is configured with: Limit Defined = Yes Carry Forward = Yes Carry Forward Absence Type = 05 (Carry Over) Business requirement:At the end of each year, any remaining Annual Leave balance should be transferred to the Carry Over absence type.The Carry Over balance should accumulate indefinitely over multiple years.Example:2026:Annual Leave entitlement = 26 days Employee uses 21 days Remaining balance = 5 daysBeginning of 2027:Carry Over balance = 5 days New Annual Leave entitlement = 26 days2027:Employee does not use any Annual Leave Remaining Annual Leave balance at year end = 26 daysBeginning of 2028:Expected Carry Over balance = 31 days (5 days carried over from 2026 + 26 days carried over fro

Why we don’t see the node 48210 (411) (yellow marked)  form the Organization Structure in the supervisor - Access Setup.  Both are on the same date 01.07.2026.Does anyone have any idea what might be causing this?Best Regards,André

The HR department needs the ability to create records for candidates who have already been offered a position.In the HCM module, there is an Applicant object available; however, it does not meet our requirements because:it is visible to all users who have access to the view, there is no possibility to restrict access at the entity/company level, which in practice makes it unsuitable for secure use.Additionally, it is required that such a record supports an approval workflow.Given the above, the question is:which alternative object in IFS App10 could be used to meet these requirements (access control + approval workflow)?

Hi everyone,I have a question regarding Work Task Time Reporting in IFS.We have noticed that the system does not seem to validate whether an employee has a valid Position assignment when entering Work Task Time Reporting, unlike Project Time Reporting where this validation exists. This means employees are able to register work task time even without an active or valid position.Has anyone else observed this behavior? Is there a specific reason why this validation is not enforced for Work Task Time Reporting, or is there a configuration or setup we might be missing?Any insights or guidance would be really appreciated. Thanks in advance.

Hi Community,I need to introduce every day 2 hours of overtime in the time card of the employee, automatically. Now, the company has this setupNormal But in the time card is not reflectedI have setup an incremented  as wellbut nothing happens either.Do you know how to setup this? Regards.

Hi everyone,I'm looking for some insight on Calculation Formulas in HR and Payroll. A few questions:Does the Calculation Formulas feature work in HR modules other than Time & Attendance and Payroll? If so, how can it be used in those modules? And does anyone have examples to share? How do the Calculation results affect in HR process flow? Does anyone have real examples of using these features in IFS Cloud?Any guidance or examples would be greatly appreciated. Thanks!

Attendance note are available in IFS APP10 as follows and they can be visible in time card as well.  How does this work in IFS Cloud? Is it still available?

Hi, my customer is unable to successfully terminate an employee and is getting errors and warnings that don’t make sense to me. I’ve checked and verified that all assignments and other connections are dated correctly (including the former employment in another company). Does anyone of you have any ideas or come across this before?    Thanks,Anna