HCM (Human Capital Management, Payroll)

A Day Type was created to allow for ½ hour lunch period that is not auto-deducted. The intent is that Employees are required to clock in and out for lunch and that ½ hour would be counted towads time if they did not. It also allows the expected start time and end time of the scheduled day to display correctly.   The result is that the ½ hour extra time between two normal time periods is not counted. Only the extra time before the start of the normal time period at 7am and the end of the normal time period at 3:30pm are counted if the Employee clocks in at 7am and out at 4pm yielding 8.5 hours instead of the expected 9 hours of reported time. Why is the extra time from 11- 11:30 not included?

Hi all,I’m getting an error ‘Unprocessed days may not be Confirmed for employee AAA’ when I try to confirm the manual Ins and Outs in the Employee Timecard window. Any thoughts on how to resolve this matter?Thank you.Regards,Lawanya.

Hi all! I try to configure search parameters in the employees page to find a way to filter all employees whose birthday is in a specified month. Something like “Show all employees whose birthday is in June”. Does somebody have an idea how to archieve this?The basic search seems not to be able to get this result.We are talking about IFS Cloud 25R2.

Attendance note are available in IFS APP10 as follows and they can be visible in time card as well.  How does this work in IFS Cloud? Is it still available?

When an employee category changes, we end the current Work Time Schedule line and create a new schedule line with a new validity date. However, when we update the "Time Registration Time Base" field, IFS Cloud overwrites the previous value instead of keeping the historical record. Is this standard behavior, or is there a way to retain the previous Time Registration Time Base history? We get this window to confirm before system makes changes, but we do not wish to update the old line we need to update the value only on new line created.can you please help?

Report time - Default value for resource group disappears when you search for work task When choosing Work task, to add a new work task for reporting time, when the dialog box opens, you can see the default resource group…But when you search for a work task, the value disappears!In addition the group of fields for Addition Details are collapsed so you do not notice that you do not have any resource group. This creates errors / lack of data several places in the application.If your time transaction do not have a resource group, you also miss a salespartIf your time transaction do not have a resource group, your registration will have no cost.Hours will not be transferred to general ledger without any cost, so we get errors in transfering transactions from maintenance to general ledger.Our financial statements will not be correct. We also miss resource group as a column in the Time registration screen. Can th

Hi Team, I am writing here to understand the Actual cost is not showing for time registration in activities monitoring screen.  We have set up the below pre-requisites. Timer registration - confirmed and authorized. Resource group:  Please help me understanding the reason. Thanks.

Hi,I’m trying to create a object connection with a work order from incident management connected objects screen.However when I click on object connections it takes me to Active work order screen but no record appear. Is this a bug or has anyone experience something similiar to this.  Thank you for your help

Good day.  We are migrating/loading Employee Data and have encountered the following error:Anyone that can perhaps assist to resolve this?Thank you.Anya

Hello, Can someone help me understandhow to add DG Classifications to a DG Id . I’ve defined DG Classifications and they are active, but I seem unable to add them to a Dangerous Goods Id (screenshot below).  Once this is all defined and set up, how to link this to a specific part in the Part Dangerous Goods Information window or where I link it. Many thanks.  

Is there any step by step guide for amending salary in 25R1?

I could have the scenario that the employee provides a notification because he/she is planning to leave. The notofication process could be started byt then through negociation the employee decides to stay with the company. Is there a way to cancel/rollback the termination? I did cancel the “Employment Termination Log” but it seems it just makes the the termination activities invalid only. This process is not rolling back all the dates (schedule, assignment, training … etc)    Is the best solution to change all the dates manually? p.s. this scenario in not a rehire - where the employee was fully terminated and retuned. I am talking about cancelling the termination prior to the expexted emplo6ymkent end date. Thanks  

Hi, I have a customer who uses Increment Schedules for night work. When an employee work night they are entitled to a fixed increment. When the employee is sick, they also have the right to this fixed increment, except the first sick day. Are there any way to set this up in Time Management? BR Karro

Hi, could you advise me whether it is possible to terminate a job(entity: CompanyJob, HCM – Job and Qualifications), including the parameters listed below, within the JOB structure?Is there a way to terminate a JOB on the main page under "Basic Information" so that this also terminates the validity of the subordinate information: - General - Job Group, Job FamilyJob Category.… Or is the only way really to first terminate the subordinate parameters and then finally terminate the validity of the job?Thank you for your advise.Jirina

Hi allI have mentioned this before, 1 year ago, when we went live with IFS Cloud.  We are now on 25R1su7…. still no improvement regarding Norwegian requirement for travel expence sheet.  It is required that the address MUST be shown in the layout, when you print the travel expenceIs it a policy from IFS side NOT to meet land specific requirements? I have sent the same issue to support, with attachment showing witch law and were to find it… nothing happens… IFS want us to fix it ourselves, use a partner or order a cusomization…. Why? It is a legal reqirement and should be handled by our ERP system.

Hi All, Could you kindly advice how to add Digital Signature in the Person Competencies Window Is there special  functionality to add this part. Kindly advice. Many thanksSanduni

On the standard induction screen you can link pages. Can this be used to link back to induction documents policies that reside in document management? If so, how does the employee mark it as complete so we have digital record that they have read the documentation. Please advise. 

We recently applied SU22, going from 24R1 SU6 to SU22.  After we applied the SU, their were two areas in IFS that did not work anymore.  We could not use the time clock app, it would not pull the company name after trying to perform normal IN / OUT clocking’s.  The other, we could not perform month end financials.  We have always used the out of the box IFS lobby (since Apps 10) for month end and certain reposting transactions were not showing in the lobby to close. The fix for the Time Clock app for anyone who comes up against this is to check your Company Details under HCM and make sure you have a Company ID Alias defined.  In our case we just put 1 in this field.  If this is not defined, apparently, time clock can’t pull the company name. We are still waiting for a root cause on the month end issue. Does IFS provide anything that calls out changes in their system when they now require certain basic data fields?  Or do they just release SU

Hello,I would like to know if it is possible, in standard IFS functionality, to make the attachment of a document mandatory when an employee submits a specific type of absence request (for example, sick leave).Context:We would like to ensure that a supporting document (e.g. medical certificate) is systematically provided when employees request certain absence types.Question:Is there any standard configuration in IFS (Cloud) that allows making document attachment mandatory based on the absence type?If not, has anyone implemented a workaround (e.g. using custom events, validation rules, or other configurations)?Thanks in advance for your help!

Hi,Does anyone know how this basic data works. Does this control the data in Employee payment files? E.g.  if we make the address details not visible will that create employee payments without address details?  

Hi all  -  We have an Expense Code set up for hotel stays for our field service techs.  These stays are billed to our customers at a per diem rate.  We use the expense code to reimburse our techs on their reports, but is there a way to add a “Quantity” to the Add Edit Expense Dialog, so we can easily pull the number of nights from the expense report, to add to the work order for the customer?  Currently the techs are asked to put the number of nights in the description, but we are looking for a dedicated field that will be used for the sole purpose of “Hotel Nights”.   We have added the custom attribute to the Expense Line on the page, but we cannot get the custom attribute to display in the Add/Edit expense dialog, when creating an expense.   The goal is to enter the quantity of hotel nights in the Add/Edit Expense dialog, in order to populate to the Expense line when a new expense is added or edited.   

We have setup a report based on a quick information source - Business Reporter and Quick Report.  The query looks like below. The issue is - the results do not yield the end-user who is running the report. This must be an issue in HCM access, but haven’t found a cause yet. Appreciate if you can give us some pointers to look at. Thank you!

Hi,Does anyone know whether SmartRecruiters ATS is currently used by IFS customers?IFS provides a generic integration framework for connecting third-party ATS solutions, so in principle SmartRecruiters could be integrated. I’m interested to understand whether there are any known implementations or examples of its usage within the IFS customer base.Any insights would be appreciated.Thank you in advance. Regards,Sashikala

Hi,We are missing the comment field in the Widget. Is it as designed or is it just a mistake that the field  isn´t in the Widget?Regards,Karolina 

After an update last November some of our users get an error message when trying to register absence, saying “cannot register absence as there is not enough space in the schedule”. Even though there is sufficient hours left in the schedule.Other employees on the same schedule are able register same absence without an error message.Any experiences or idea on this? Or is it a bug?