HCM (Human Capital Management, Payroll) | IFS Community

HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

  • 604 Topics
  • 1,769 Replies

604 Topics

T
Do Gooder (Customer)
TSPPRICHDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Many duplicate lines in Aurena Graphical Org Structure - Assigned Employees Tab

We have a matrix organisation structure and have recently moved to Aurena from IEE  (Apps 10 UPD 12.)When we look at the assigned employees tab of the Org Unit we see multiple duplicate lines of the first employee.I scroll down and clicked “More” twice and still the first employee - so 72 rows at this point.Has anyone seen this before?I’ve raised a ticket but it renders this screen unusable for the HR team who have to revert to IEE. 

0
T
Do Gooder (Customer)
23 hours ago
G
Do Gooder (Partner)
gopeDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Why two Clear Settings button?

Why two of them in the client? 

0
G
Do Gooder (Partner)
1 day ago
T
Do Gooder (Employee)
Tharindu NadeeshanDo Gooder (Employee)
asked in HCM (Human Capital Management, Payroll)

T120644_EXP Aurena Time Entry Question

Hello,Is it possible there is similar functionality in a future update in Apps 10 or in IFS Cloud as described below?  This can be viewed in EXPMIGR (Apps 10, UPD13) Aurena.Is there a way instead of slicing the comments by project and working our way across “details on current row” that we could also get a “details” button on each date column so we could work our way down each day? I put in all my time on the 9th and now I want to go in and add all my Invoice Comments. Instead of needed to click “details” for every project all the way down, I could just click “details” on the day and add my comments to every project entered for that day. Your approach is faster if you’re entering all your projects for the whole week, but we encourage our employees to enter their time daily so this approach would save a lot of time.EXP is planning to go live in a few weeks with Aurena time and expense entry and this was feedback received during the Pilot phase.Thank you,Joann 

2
A
Sidekick (Partner)
1 day ago
K
Do Gooder (Customer)
KusalDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Terminate Employment Log

In Terminate Employment Log there are so many In Progress records. Upon checking I saw some statuses employees are in Resigned status while some are still in Employed. Anybody have a clue?

3
Nayomi Kariyawasam
Sidekick (Employee)
1 day ago
G
Do Gooder (Customer)
gh-tmaDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Aurena: Remaining Wage Hours

I have been wondering about this for a long time: If I work 7 hours one day, the value of “Remaining Wage Hours” is 0.4 hours, which is perfectly reasonable.If, however, I work 9.4 hours, the value is 2 hours - which would seem to indicate that I am missing two hours of work.Why?

0
G
Do Gooder (Customer)
5 days ago
Chamaka Wimalarathne
Hero (Partner)
Chamaka WimalarathneHero (Partner)
asked in HCM (Human Capital Management, Payroll)

How to set up the work time calendar

We use the the generic work time calendar and we got this error . help needed to escape this warning messege :)   

0
Chamaka Wimalarathne
Hero (Partner)
6 days ago
K
Do Gooder (Partner)
kamelDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Aurena-Flexible break rule

HiIn PSO, breaks are not flexibles, so i tried to set them up in Aurena cloud within flexible break rule, but unfortunately without success.If someone can help me to set upThanks a lot

2
K
Do Gooder (Partner)
7 days ago
S
Do Gooder (Customer)
stephan.lueckDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Absence: Consuming Previous Year's Vacation

Dear IFS Community, currently, we have a problem with our HR Time Management in IFS APPS 10 Update 12. If e.g. an employee in current year has 13 days of vacation left from previous year (PY) and wants to consume 8 days of them in current year, IFS seems to handle this randomly. Sometimes, it works as desired: The 8 days are subtracted from Vacation PY.But in many cases, the reduction seems to be distributed over PY and current year. Please see the following example:    This is how we have entered the absences:   As you can see, we’ve cancelled and re-entered the 2x 4 days. This sometimes helps and sometimes it does not.Does anyone of you know what goes wrong here? Are there any known issues or are doing something wrong?Thank you very much in advance for your help! Cheers, Stephan  

2
S
Do Gooder (Customer)
9 days ago
Chamaka Wimalarathne
Hero (Partner)
Chamaka WimalarathneHero (Partner)
posted in HCM (Human Capital Management, Payroll)

The help text of the 'Protection' check box in person window is confusing.

ISSUE/QUESTION:Run a report with below method "IFSAPP.Comm_Method_API.Get_Default_Value_Person('AURGOITI','MOBILE', address_type_ => IFSAPP.Address_Type_Code_API.Decode('WORK'))" in order to obtain the email and the mobile phone associated to the coordinator’s work address.It could be a quick report, order report, or in crystal reports As per the help text of the 'Protection' check box, as long as the 'Work' address is selected, 'Protected' function should be overruled. But it doesn't.      Employee - > personal - > Address RESOLUTION/ANSWER:According to the help text …. “If this check box is selected, the personal address as well as communication data will be hidden to all users without specific access to communication data. However, this check box is overruled when communication data is connected to an address with Work as the single address type. The information is protected for all employee numbers of the person that exist in the database. Only users with access to protect

0
A
Do Gooder
9 days ago
E
Do Gooder (Customer)
EmilieDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

How to use Business Roles?

I’m new working with IFS and at my company the knowledge around setting permissions are limited.  I hope someone can explain to me how to use business roles, how are these set up and what are their main purpose? How are they meant to be used? I can´t find much info about this in the F1-help.  I am working with the HR-module, are these connected to HR, or are they related to other modules only? Would be so grateful if anyone can give me some basic information around this subject. Thank you in advance!  

1
Nayomi Kariyawasam
Sidekick (Employee)
9 days ago
A
Do Gooder (Partner)
ATarBPTDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Travel Request Configuration - Approval Flow

Hi all, I have an issue regarding travel request configuration.My customer’s workflow :Employee creates a travel request  Supervisor needs to approve Finance approves the advance payment (if requested) Employee converts the travel request into an expense sheet (then supervisor and finance approve)When i create a travel request, the approval workflow is not generated. Thus, i can’t approve the travel request. For demonstration purposes, i am not using an approval workflow for the moment.The travel request is blocked at the “confirmed” status. Open for any ideas to solve this issue.Below my setup :Access Attribute :Travel Request blocked without approvalThanks.

4
Nayomi Kariyawasam
Sidekick (Employee)
9 days ago
S
Do Gooder (Employee)
SAGOSGDo Gooder (Employee)
asked in HCM (Human Capital Management, Payroll)

Employee Payment Information

It’s great having Payment Information section in the Employee Masterfile which allows to define multiple bank accounts with different Value Types. However, if the customer uses the Expense Payment process in the Expense Management module, then the bank details needs to be defined under the Property Codes, as the relevant Property Codes has to be connected to the Employee Payment Methods Basic Data. Defining the same information in 2 different places in the employee Masterfile is just a duplication of data and during the data migrations and integrations 2 places needs to be updated. Is there a way to generate the employee payment files by using the Payment Information defined under the compensation data without using the Property Codes?  Thanks

0
S
Do Gooder (Employee)
10 days ago
S
Do Gooder (Customer)
Susan SuDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Organization code/name can not show up in Employees for Inactive status

We just upgraded from IFS9 to IFS10 in Mar, for Inactive employee ID, their organization code/name can not be shown up in “Employees” list, which have data in “Employee file” after right button navigation. Please help check where we need to configurate or set up?  For inactive supervisor, who had left company, and it was set up as inactive, but it still show up in “supervisor” field under original subordinate’s “employee file”, any other need to configurate? please advise.ThanksSusan  

1
Dharshankumaar Mahendran
Hero (Employee)
10 days ago
J
Do Gooder (Customer)
JMussonDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Exporting Person Communication Method Email Address

I need to export all employee Private Email Addresses but cannot see this ‘value’ available to pull through to an overview screen to export the data - any help would be greatly appreciated please.

3
A
Do Gooder
12 days ago
EqeRobertK
Do Gooder (Partner)
EqeRobertKDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Not correct capacity in Resource Analysis

All,  It looks like an Resource has a capacity of 8,5 hours in the Resource Analysis window, but it should be in fact 8 hours.The employee is set with the following schedule, so 8 hours of work between 8:30 and 17:00 o’clockWith this setup I expect 8 hours per day as the capacity, but in the resource analysis windw it shows 8,5 hours:Do I miss anything, or is this not correct in IFS (IFS Cloud)? Thanks in advance, Robert Kool

7
EqeRobertK
Do Gooder (Partner)
12 days ago
M
Hero (Partner)
MitDenukNHero (Partner)
asked in HCM (Human Capital Management, Payroll)

In/Out Terminal values missing in Time Card Day Interval tab

Hi All,Could you please advise me how to setup/fix to fetch values to ‘In Terminal’ and ‘Out Terminal’ fields.According to the application help this should automatically display the values.What should I check to make sure this has setup correctly.Please advise.Thank you in Advance! In TerminalThis field automatically displays the identity of the data capture device where the in-clocking was made.Out TerminalThis field automatically displays the identity of the data capture device where the out-clocking was made.

9
M
Hero (Partner)
13 days ago
C
Do Gooder (Customer)
cmojkuuDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Modifying authorized hours in Time Reg

Hi all.We’ve noticed users can alter hours and report codes on some of their already authorized hours and the status stays as Authorized.In previous versions, I believe the status would revert back from authorized if the user made any alterations.Does anyone know if there’s a reason for this? Thanks!

1
ADDMARIAE
Hero (Partner)
14 days ago
L
Do Gooder (Customer)
lgerstnerDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Direktversicherung Arbeitgeberzuschuss / Direct insurance Employer's allowance

Hallo an die deutsche Community,Unsere HR-Abteilung hat diesmal ein ganz spezielles Problem:Ab .1.1.2022 muss der Arbeitgeber einen Zuschuss zu den bestehenden Direktversicherungen leisten. Wir haben noch viele ganz alte Direktversicherungen, die in dem Reiter Direktversicherung angelegt sind. Hier gibt es ja gar keine Möglichkeit, den Zuschuss zu erfassen.Weiss jemand, wie man dies korrekt z.B. über Lohnarten und / oder im Reiter "Altersvermögengesetzt" angeben kann?Freundliche GrüßeLucinka   Hello to the German community,Our HR department has a very special problem this time:From .1.1.2022 the employer has to make a contribution to the existing direct insurances. We still have many very old direct insurances, which are created in the direct insurance tab. Here there is no possibility to enter the subsidy.Does anyone know how this can be entered correctly, e.g. via wage types and / or in the tab "Altersvermögengesetzt"?Best regardsLucinka   

0
L
Do Gooder (Customer)
14 days ago
T
Sidekick (Partner)
TopMalinGSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Employee Internal Transfer

Hi All, Is there a process/functionality in IFS application to transfer an employee from one company to another company?  

5
M
Sidekick (Partner)
14 days ago
M
Sidekick (Partner)
mick.colpittsSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

HR Applications Manager Apps 9

HR application manager in apps 7.5 was through Company access. where do i select/find  it in apps 9

2
M
Sidekick (Partner)
16 days ago
M
Hero (Partner)
MitDenukNHero (Partner)
asked in HCM (Human Capital Management, Payroll)

Is it possible to check, which IFS terminal a user has used?

Hi All,As I know, users can clock in to start their shift.Is there any possibility to know which IFS account was used to clock in the a particular user at given date/time. We are looking for a way to check which IFS terminal someone clocked in on.Please let me know your ideas.Thank you in Advance!

3
M
Hero (Partner)
20 days ago
Irene Røn
Do Gooder (Customer)
Irene RønDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Report time in Aurena after UPD13 give blank account date and no error messages when saving

After installing UPD13 the time reporting in Aurena have changed. When I open “My Time Card - Details” I start with Register In/Out Time and choose Save and report again (notice the account date is blanked), then I change to Job Result/Project to book hours on specific project. Before UPD13 the time reporting window kept the account date same as reporting In/Out Time, but now the account date is blank. If you are not aware the date has been blanked it is still possible to enter hours without entering date - no error message is given. When pressing Save the message “Project time reporting saved for .”Anyone else having this issue? Is there a workaround?

5
Dinushi Liyanage
Hero (Employee)
22 days ago
B
Sidekick (Customer)
BillatREMSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Scheduled IAL for HR data

I have created an IAL to pull HR data and set up a schedule update.  When I run the IAL it returns over 3000 records however, when the schedule update runs, it returns 65 records.  I noticed that the IAL scheduled update background job runs under the App Owner user ID which does not have the same HR access as I do. Question: Can schedule IAL Updates be configured to run under specific user ids instead of app owner?  If not, any Ideas on work around for this issue other than giving app owner HR access?

2
william.klotz
Superhero
26 days ago
E
Do Gooder (Partner)
EBurrowsCSDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

How to configure and insert public holidays for multiple countries for Payroll/Wage Codes

So there is an employee in our company who got the task to insert the public holidays once per year, they are doing this in WORK_TIME_EXCEPTION_CODE. Can you please inform us what we need to do to insert the correct public holidays year to year that our calculation in time recording will be okay?

1
JONEDE
Hero (Partner)
26 days ago
S
Do Gooder (Customer)
Susan SuDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Overlap with clocking for HR absence

 as snap shot, we have error message when approve past due absence request in IFS10,  normal out - clocking at 11:28 on Apr-15, and absence request from 11:25 on Apr-18,  any other setting need to be updated, please help to check. thanks!

3
JONEDE
Hero (Partner)
26 days ago

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