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HCM (Human Capital Management, Payroll)

HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

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LesDo Gooder (Employee)

posted in HCM (Human Capital Management, Payroll)

National Insurance contributions (NICs) rates: UK 6th January 2024

Hi All,There is a change to UK Payroll NI from 6th January 2024.Please see the attached document for details of these changes.If you have Director or Freeports employees, please raise the case. If you need payroll import for the older version please let me know I will create the XML file for you.

ekavangDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Time Clock Error

Hi,I have two users who are time clock users(checkbox selected in the employee window). I am getting the below error. When I log in using ifsapp this issue does not occur.Could someone please help?

LauraBSidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Edit Person Record in IFS Cloud 23R1

We want our users to be able to edit the details of Person Records connected to Customers/Suppliers but NOT to Employees. What’s the easiest way to do this in IFS Cloud 23R1?

asked in HCM (Human Capital Management, Payroll)

HCM: Update Time transactions when restructuring organization units

Hi,I was wondering if there exist a solution for the following case:A customer is having several organizational changes for the 01.01.2024. Unfortunately, this is the time most employees have entered their absences for the holidays. All absences for 2024 are connected to the old Org Code.Is there a way to update those absences at once? Or do I have to cancel and recreate the absences individually?Thanks for your feedback!KR,Anny

TopMalinGSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

How do we disable applying absence on public holidays.

Hi All,IFS allows employees to apply absences even its a public holiday. Do we have any chance block that? Regards,Malinda

ekavangDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Org and Position Structure

Hi,Could you please provide steps on how to create a new organisation and position so that I could use it on the employee > assignments tab. I have created multiple organisations/org units and positions but none of them are getting fetched for my newly created employee.

LawrenceDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

National Insurance contributions (NICs) rates: UK from January 2024

National Insurance contributions (NICs) ratesThe government has announced a cut to the main rate of Class 1 employee NICs from 12% to 10% from 6‌‌‌ January‌‌‌‌‌‌ 2024 Will there be IFS guidance as per the last mid year change in November 2022? Any reason we shouldn’t just adapt the guidance issued then with new dates and rates? Asking for a friend :)

DMHEVESidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Access Attributes

Hi Community,can anyone explain the difference between the Registration and the Modification check box? The IFS Help gives the same explanation for both of them. (If I only check Registration check box, the Employee isn’t able to enter any values in time card day) Best, Veronika

AnyDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Access to other employees

Hi @Shehan Almeida In IFS Cloud it’s possible to grant access an employee to other employess of the Organization? For authorize, modify the time and attendance,see employee data etc? Without the functionality “Grant Aplication Manager Access”.I mean, only with the position access Setup and from the Graphical Organization Structure is not enough?Thanks and best regards,

asked in HCM (Human Capital Management, Payroll)

Misbehaviour in Plus mark of Time Card - Details

Hi All, In IFSAPP10 Aurena, when a time is selected in Time Card - Details screen [ Human Capital Management > Manager Services > Time and Attendance > Time Card - Details ], it does not always show the Green Plus box in the date selected. Instead, in the previous date, it shows.Please assist with a solution. Many Thanks,Yeshani

Sarfraz HussainDo Gooder (Customer)

posted in HCM (Human Capital Management, Payroll)

IFS Ongoing Absence issue

A user has absence set up as, ongoing - but next day the Ongoing selection is turned off by itself. I tested by logging the absence in Dev and Test - as the reporting User, but same issue happened. I tried another user - and this ongoing absence stuck. I logged into non production ifs as another user, and set ongoing absence for the first employee, but same issue. So Far, ongoing absence is only being removed for one person. I have checked, the affected employee doesn’t have any AL - so this cant be the issue. Anything else I can check.

gururajksDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

HCM Assignment Org structure

This question is related to the HCM topic... employee and organization management. I am trying to create a company in the training environment. Type is showing as Matrix...how do i change it to company?Warm RegardsGururaj

TopMalinGSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Remove absence limit display

Hi All,We have a request from the customer not to display the available absence limits only for specific absence types. Ex : If it is Medical Leaves, absence limit should not display. If it is Annual Leaves, absence limit should display.Do we have any existing functionality? Regards,Malinda

TopMalinGSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Disable editing after time sheet is confirmed

Hi All,Do we have any option to block editing after the time sheet get confirmed.Regards,Malinda.

mikaela.jiravaDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

No Period Exists Error

We have two new supervisors that receive an error when trying to authorize time for their direct reports. The error message is - No Period exists for the date 24-JAN-23 in company XXX. They have received the error for multiple dates/weeks they are trying to authorize. The time cards they are trying to authorize for for employees that have been setup for a very long time and all of the employees have a schedule assigned. We are operation on IFS Aurena verison 22.1.6.20220913050911.0. What is causing this error? How do we fix it?

TopMalinGSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Grant read-only access to time sheets of all employees

Hi All,We have a requirement to grant finance user to access time registrations of all employees. But it should be read-only access. I noticed that it is mandatory to grant HR Application Manager access if finance user need to view other employees. But with that access finance users grant full access to time registration. And also they have full access to absence managements. Is there any way to overcome this matter? I tried creating new access role. But it didn't work. Regards,Malinda

Elizabeth WillifordDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

3rd Shift not Calculating Correctly when Clocking Out for Lunch

Hi, We have a work schedule that is from 3:00PM to 2:00AM the next day and some employees take lunch around 12:00AM the next day. If they clock out for lunch at 12:00 AM and clock back in at 12:30AM it doesn’t register it as the part of the same work day. However, if they do not clock in/out for lunch and only clock out for lunch then it calculates correctly. Please see screenshots below:Day Type Flexible Break Rule: Time card without clocking out for lunch: Time card when they do clock out for lunch: Can someone please help as to why the results are not calculating correctly? Thanks in advance!Liz

VishmalaDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Request ID not filled after request of leave in My absence calendar

The employee is requesting a leave but the new line creates doesn’t have a Request ID and this Information message pop : The fiels Request ID must have a value.No possibility to enter a Request ID manually.The leave cannot be register.

DMHEVESidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Work on Holiday add Increment afterwards

Hi Community!I have a question concerning work on public holiday. The set up is as it follows: If an employee works on public holiday, normally he doesn’t get any increments. The time is shown in the Time Card Day Result, but nothing happens. If the supervisor confirms the work on public holiday, an increment is added. Therefore the Day Type has to be changed into a Day Type with increments. But it seems, that the system has a problem with calculating a Deviation Day on days that are already substituted: Am I right with my assumtion that Substitute Days cannot be overridden with Deviation Days? Best Regards, Veronika

CLaudDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Increment typ for PHC Schedule

Hi IFS Community,can anyone tell me if it is possible to add an increment type to a PHC schedule?The employee should get a supplement if he does not work on a Public Holiday.Thanks.

Daniel UdenDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Differentiate between a current or lingering absence.

Hi, is there any possibility in IFS to differentiate between a current or lingering absence.In some cases, it is necessary to deduct an absence from the salary. Today this is a manual laying on of hands we must do. BR Daniel

Sven LöbleinDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Is there any setting to set up tmp. daytypes for a long time

Is there any setting or solution to set up a temp. daytype for maybe 3 month in a row?The issue occures to employees who are on a worktravel for more than 3 weeks.Is there any solution to set a temp. daytype for this time? Because i don´t want to set the temp. daystype for all days in the time card day.

CLaudDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Increment Typ Public Holiday

Hi IFS Community,Can anyone tell me why my holiday increment is not being pulled?The increment type is linked to the day type. But in the timecard the increment is not displayed.Thanks!

NuwanthikaSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Headcount Plan Not Visible

Hi All,May I know what is the reason the headcount plan is not visible in the “Headcount Plan” window but visible in the “Headcount Plan details” window ? I have tries using the filter option but no luck. Regards,Nuwanthika

HashmitSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Access denied. You cannot authorize records within Time Pers Diary logical unit

Hi everyone, I am facing issue When trying to approve time, the team are receiving the message "Access denied. You cannot authorize records within Time Pers Diary logical unit" for some employee records. any idea how to resolve this one? thanks in advancePlease note the screenshots have been edited to remove personal information that must not be shared - Community Manager

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