HCM (Human Capital Management, Payroll)

We recently applied SU22, going from 24R1 SU6 to SU22.  After we applied the SU, their were two areas in IFS that did not work anymore.  We could not use the time clock app, it would not pull the company name after trying to perform normal IN / OUT clocking’s.  The other, we could not perform month end financials.  We have always used the out of the box IFS lobby (since Apps 10) for month end and certain reposting transactions were not showing in the lobby to close. The fix for the Time Clock app for anyone who comes up against this is to check your Company Details under HCM and make sure you have a Company ID Alias defined.  In our case we just put 1 in this field.  If this is not defined, apparently, time clock can’t pull the company name. We are still waiting for a root cause on the month end issue. Does IFS provide anything that calls out changes in their system when they now require certain basic data fields?  Or do they just release SU

Hi,Does anyone know how this basic data works. Does this control the data in Employee payment files? E.g.  if we make the address details not visible will that create employee payments without address details?  

We have setup a report based on a quick information source - Business Reporter and Quick Report.  The query looks like below. The issue is - the results do not yield the end-user who is running the report. This must be an issue in HCM access, but haven’t found a cause yet. Appreciate if you can give us some pointers to look at. Thank you!

We are using the job cost management setup for employees and need to manually run the Calculate job cost per company daily , unlike other calcuations in IFS this one does not have the option to create a schedule from the user interface. I was trying to create a new database task schedule however I dont see any name to call using Calculate, job or cost .  Does anybody has created something like this?  

Hello Community.I have a question about 'Validity Period for Analysis' for Competency.When a period is set , what can be analyzed ?Please tell me which screen displays the analysis results.Thanks & Best Regards.

Hi!We are experiencing an issue where absence actions are not being generated. For example:An employee reports a 9-day sick leave absence in Time Card. This should generate an absence action. We have not changed any parameters in the Absence Group Function. Absence actions are generated for Company A but not for Company B. I have tried to identify what differentiates the two and tested various scenarios, but without success. If anyone has an idea where I should look, I would greatly appreciate it. This scenario is in a CFG environment in Cloud 24R2. We are not experiencing this issue in IFS9. 

Hello everyone,We use APP10 / Aurena. In 2025, we defined an absence limit for an absence type. The 2025 ANNLV reduction of 29 hours was intentional as Kallum sold 29 hours annual leave at the end of the year. We manually adjust the absence parameter for everyone that sells annual leave. Therefore the 2025 ANNLV limit is correct with 156 hours. Hower, the reduction of 29 hours should only affect the 2025 limit and not the 2026 limit. I don’t want those 29 unused hours to be carried over. But it’s the case, the hours for 2026 should be 17+26. 

When an absence function is configured to split absences at the end of the month, the system correctly reflects the split in the Absence Periods window. However, the calculation based on the reporting date in the Absence Limit Day window appears to be incorrect.Example Scenario:For November 2025, an absence is entered from 28.11.2025 to 01.12.2025.Since 29th and 30th November fall on weekends, the expected absence duration should be:1 day for November 1 day for DecemberAlthough the system correctly splits the absence period across the two months, the Absence Limit Day calculation does not reflect this split accurately.Environment Details:Reference Case: CS0466379 Test Environment: 25R1 TEST LKPSteps to Reproduce:Configure an absence type with a function to split absences at month-end. E

Could someone advise what I should expect the ‘Summary’ Column to show here on Time Registration and/or if there’s some task we need to be running in order for it to be populated?ThanksLinda

We’ve run into an issue where a cancelled holiday absence is still being counted in the employee’s Absence Limit Day usage. The system shows 19 days used, but it should be 11, because one of the absences was cancelled.I’ve checked the absence records and the API logic, and it looks like the usage isn’t being recalculated after the cancellation. Does anyone know how to trigger an absence recalculation in Apps 10, or how to correct the used‑days value?If I right click on the cancelled line Absence details it only seems to populate with some data but seems to be missing Period information? Screenshots below:

Hello Community,I have created some qualifications with an Expiring Qualification reminder template.I can see the expiring qualifications, but the system doesn’t send any notifications.Are you aware of an extra setup? Maybe an event?Thank you!  

Apps 9 included a toggle on the ‘Authorization’ screen re time authorisation - ‘Summarize Employee Data’ to condense employee lines into 1 where they are linked to more than one position/org code.Is there a way to replicate this in IFS Cloud? i.e. currently employees who are linked to more than one assignment/org code show up multiple times in a row..  

Appreciate if you could share your experience related to seamless/built-in integration of the Applicant Tracking Systems with IFS. Any recommendations or watch-outs? 

Hi All - please can someone help me with my self service\my personal information in Cloud 23R2.I have a dummy user/person/employee called director.This user has valid personal data (private contact information in this example - but there is also work contact info, related persons and documents) They also have a valid assignment with an access role assignedaccess role is configured as belowaccess roleThe company property fields include a valid YES record for the “SELFACCESS - Allow Access to Myself” property

Hi All,It was observed that there is a column COMPANY_TERMINAL_CODE in PERSON_COMPANY_TAB table. Could you please let me know how to configure Company Terminal Code from the IFS Cloud front end?Best regards,Tharindu

Good morning.  I would appreciate input/suggestions wrt the following: we have a business requirement wrt the Hazards in the Risk Assessment (Health & Safety module).  Requirement is to not just list the Hazards relevant to the Risk Assessment, but to show that all Hazards Types have been considered and then confirm which ones are relevant to the specific Risk Assessment by means of some answer i.e Yes/No.  The requirement relates specifically to H & S Risk Assessments done for Projects.Control Measures - Safety Actions in the Risk Assessment come from Safety Action Basic Data which does not allow for Questions and Answers as is the case for Safety Questions and Answers in Safety Inspection Basic Data.Any suggestions as to how the business requirement can be achieved, if possible?Thank you.Anya

Hi HR Experts worked with / have setup IFS in the UK organizations: I am helping the new HR manager in the UK with the above setup. If someone can share a list of absences [just the names would be fine] you setup in IFS, that would help please. Thanks,Asela

Good afternoon, Has anyone else received a quote for their payroll update for this year. We've been quoted over 100% increase and I'm wondering has anyone else received similar? ThanksR

Is there a more efficient method for creating Absence Limits, or can we establish recurring limits annually? Exploring alternate options to streamline this process and save time. Currently, we generate limits for each employee based on identified Absence Type IDs.

Hi all,Our employees sometimes register their absences also in the Time Card, usually they use Register Absences. This means their supervisor doesn’t get a warning/request and cannot approve those hours via Absence Calendar, because they are not visible there. But the absence limits are adjusted with this registration.Is it possible to remove special Wage Codes from the list in “Report Time”, so the user will be forced to use Register Absences?Do you have any other advice?We already checked the Absence Group but couldn’t find a solution there.Thank youP.S. we are working with IFS cloud 25.1.4

We recently started using new employee badges and the card length is 17 numbers and have been trying to configure our Employee Card Parameters in IFS but are unable to. Our old card length was 5 and this is how we originally have it set up.But when we received the new badge number for one of our employees which is 40560350484658948 and tried configuring it in IFS, with this new setup. It doesn’t read the last 6 digits of the card.I have also made sure the card number is updated on the employee file as wellBut we tried various different options to configure the numbers

Hi, I’m facing with an issue trying to report MCPR time in IFS Cloud.The employee is created as master employee in company A and as MCPR file in company B. While the employee trying to report time in employee company, he receive an error message saying that he is not connected to company B. “Access denied! User xx is not connected to Company SY102”Can someone help me on this? The MCPR setup is the standard one. 

After an update last November some of our users get an error message when trying to register absence, saying “cannot register absence as there is not enough space in the schedule”. Even though there is sufficient hours left in the schedule.Other employees on the same schedule are able register same absence without an error message.Any experiences or idea on this? Or is it a bug?

We are a large company with many employees paid by the hour and we need to be able to transfer hours to payroll multiple times during a payroll run is present.As it is today, it seems that the whole days are locked as transferred when we run this, so that hours that are added/corrected after we have transferred to payroll are not included in any file.We then have to use a quick report to get hours that have been added after we have taken out the first  transfer to payroll. This in turn means that the results are not updated on the employees' time cards.How have others solved this? Why is it not only the hours that are authorized on the actual day  that are "locked" but the entire day, is this something that can be developed or are there better solutions for it? This is a big problem as there is almost 150.000 hours entered for one payroll.

Hi all,I’m getting an error ‘Unprocessed days may not be Confirmed for employee AAA’ when I try to confirm the manual Ins and Outs in the Employee Timecard window. Any thoughts on how to resolve this matter?Thank you.Regards,Lawanya.