HCM (Human Capital Management, Payroll)

We are newly launching Cloud (25R2) and are evaluating the HCM module which we purchased.  I am hoping to make contact with IFS users who are making full use (or mostly full use) of the IFS features for HR.

Hello,I am trying to update an employee’s information using the IFS REST/OData API. The PATCH request returns HTTP 200 OK, but the response still contains the previous name, and the Employee File screen does not reflect the requested change.I am testing directly in Postman before implementing the update in Boomi.PATCH https://<ifs-host>/int/ifsapplications/projection/v1/PersonnelFileHandling.svc/CompanyPersonSet(CompanyId='<company>',EmpNo='<emp_no>')IFS product/version:   Steps performed:Retrieve the entity using GET. through  https://<ifs-host>/int/ifsapplications/projection/v1/EmployeesHandling.svc/CompanyPersons   Extract its @odata.etag.   Send a PATCH to the same entity, using that value in the If-Match header. Headers: Content-Type: application/json If-Match: W/"<etag-from-get>"   The API documentation lists FirstName in the update request schema and marks Operator, TimeClockUser, and DirectSub as required.Request body: {   "Operator": "<operator

Is anyone aware of any device limitations, compatibility requirements, or recommendations regarding card readers and tags used with IFS Time Clock?We have tested the reader and tags currently used by our client, but they do not appear to work with IFS Time Clock. The reader is connected through a serial COM port (COM5). It would be valuable information to have some quidance which devices are compatible with IFS Time Clock and which are not.

I am facing an issue with leave registrations screen.  Suddenly Employees names came  hidden, only IDs showing.  Tha user himself only name showing, but his team names are not showing.  

Hi everyone,I am encountering the error shown in the attached screenshot, although:The employee properties are populated. The payment information is also populated. I have clicked Authorize.The attached screenshots show these details and the error I am receiving.Could anyone explain why this is happening? Is there any additional setup or step I may be missing, and how can I resolve this issue?Thanks for your help!

Hello!I am struggling with qualifications obtained from an attended training event. I can not see achieved certificate/competence in employee file despite its connection to a specific course. How should I act?Thank you in advance!

If I change a Wage Code on a Day Type is there some routine to be run for this to be reflected in Employee Results prior to the date the change was made or is it only ever seen from the date the change was made forward … ?(and I appreciate how eye-roll-inducing that question is)… Thanks  

Hi, Is there a way to adjust an employee's absence balances in IFS other than recording an absence request or regenerating the starting balance under Absence Limit Year?We used to do that in  Apps8 long time ago with another customer i worked with using Balances Accruals and Withdrawals screen. We only see OT Bank there ...not the Vacation or Sick Time which are also having yearly allotments given. Any help is appreciated. Kind regards/Roshan

 Incorrect Visualization of Night Shift Time Registrations in IFS Cloud

Hello IFS Community.  Can anyone point me in the right direction on this error we have?  .’Arguments used to execute current operation are not allowed’  If the employee tries to book time to a project he gets the error.  If I, as a full IFS user book the same time to the project for the same employee i can do so..   The employee was able to book time ok, during week 1 but since then not.  I have check the project, resource group etc etc Thank you !   

Hi everyone,How do you manage equipment assigned to employees in IFS?We would like to keep a record of the equipment each employee has received. This could include everything from keys, workwear and personal protective equipment to work tools such as computers and phones. It would also be very useful to include software access rights.This would make it easier to ensure that all equipment is returned and access to all systems is revoked when an employee leaves. It would also help us generate statistics—for example, how many employees have a computer that is five years old or older.How have you set this up? Any suggestions or experiences would be greatly appreciated.

A Day Type was created to allow for ½ hour lunch period that is not auto-deducted. The intent is that Employees are required to clock in and out for lunch and that ½ hour would be counted towads time if they did not. It also allows the expected start time and end time of the scheduled day to display correctly.   The result is that the ½ hour extra time between two normal time periods is not counted. Only the extra time before the start of the normal time period at 7am and the end of the normal time period at 3:30pm are counted if the Employee clocks in at 7am and out at 4pm yielding 8.5 hours instead of the expected 9 hours of reported time. Why is the extra time from 11- 11:30 not included?

Hi,I have an issue with a Quick Report in IFS Cloud and I would appreciate any advice.I created a Quick Report that retrieves data from the COMPANY_PERSON_ALL view. The data comes from the following area:Employee File / Properties / Free FieldsThe report is generated correctly, but when a regular user runs it, they cannot see the data in one specific column. The column that contains data from the COMPANY_PERSON_ALL view.What is strange is that I, as an administrator, can see all the data in the report, including this column.I have already granted the user permissions to Free Fields, but this did not solve the problem.Has anyone experienced a similar issue? Could there be an additional permission, security setting, or access right required for users to see data from this particular view/column in a Quick Report?I would appreciate any suggestions on how to troubleshoot and resolve this issue.Thank you!

Wondering if anyone out there has experience of using IFS Cloud, to support both A1 certification across Europe, and 7P tax exemptions in Spain.I am unable to find any documentation in IFS Cloud how we might support these requirements with IFS Cloud. 

in the Project Costs page, all users are able to see other users transactions, how do we stop this? The employees are added as resources to the projects and as project team. Project Access toggle button is on but still employees are able to see other users transactions. Please assist.

We took the GDPR module in use in Apps9 and have used it with success. The challenge is making sure the data is solid before taking action. We had a custom quick report in use to see whose personal data would be handled (deleted or anonymized as per configs) and when. This report functions different now in Apps10 and needs to be remade.IFS core functionality for checking the situation beforehand was based on email notification in a way where one message per user per company per data entity (employee, person) per purpose was created. We tried it once and got over 2000 emails and do not want to use it ever again.What other verification methods are you using before the purges?`The aim is to make sure no premature deletions or anonymizations would be made and we’d like to see when and whose data gets handled. This is where the report is a nice way to do it, to have overall view at once whenever needed What other ways you are using? Does IFS Cloud have better core way than Apps9/10?

The current design stores Marital Status only as a current value, without an effective-from/to date.This creates a payroll gap in countries where a change in marital status affects tax treatment.Example - Switzerland:An employee is Single and gets married on 15 May. For Swiss withholding tax, a change in civil status can change the applicable tax tariff.If IFS only stores Marital Status = Married, it cannot determine when the employee became married or which status applied to a particular payroll period.Proposed Design Change:Marital Status should have validity period. Effective dating supports payroll calculations in countries where marital-status changes have statutory payroll/tax consequences.

If we are storing confidential data like SIN numbers, health insurance numbers, credit cards, etc… in IFS. Are we able to encrypt/mask those data from any user who shouldn’t have access to them including IFSAPP? I have started reading on Encrypting Oracle SQL but not yet certain if IFS supports this...

Hi,Can an attendance/overtime rule be configured so that overtime is calculated only after standard time has been reported against the employee's planned working day?Now in IFS I can book 2h standard time and 3h as overtime. Any idea is highly appreciated. 

Hi All,What is the best way in IFS Application to manage Overtime Pre-Approvals? The end employees in our environment should get the approval for the overtime from their line managers. Regards,MalinG

Hello, is it possible to extend the data available in the Word Template Definition?I am using the Word Template Definition for the Employee File and would like to include additional data that is not currently available in the standard employeedata.htm file.Is there a way to extend the available data fields, for example by adding data from other entities to the generated HTML data source? 

Hello,We have noticed what appears to be a challenge with employee termination dates and Time Clocking in IFS Cloud.In Finland, an employee's last working day is typically the day when the employment is still active and the employee is expected to work and clock in. The employment relationship ends only after that day.However, when an employee's employment is ended in IFS Cloud with a specific end date, the employee is unable to clock in via Time Clocking on that same date.Example:Fixed-term employment ends on 31-Aug-2026. The employee should still be able to work and clock in on 31-Aug-2026. In IFS Cloud, the employee cannot clock in on that date because the employment appears to be considered inactive immediately on the end date.This creates a gap between local business/legal expectations and the system behavior.Questions:Is this the expected standard behavior in IFS Cloud? Is there a configuration setting that allows employees to remain active throughout the end date and become inac

We have a business requirement to distinguish expense reports that are settled through payroll from those processed through the standard reimbursement workflow.Has anyone implemented a similar approach in IFS Cloud to track payroll-paid expenses? What are the best practices for reporting, reconciliation, and distinguishing payroll-settled expenses from standard reimbursements?

Hello all,I am trying to understand the “Quick Expense Reporter Configuration” in IFS Cloud.I read an expense receipt for delivery a package. All values are correct. However, it doesn't retrieve the expense code.  I usually expect one of the following codes in “Quick Expense Reporter”: How does it work?

I’m wondering if anyone on here has experience with using the Employee Expense function in IFS Cloud and what are the pros/cons of it? My company is currently using a third party employee expense reporting platform and we have to manually enter each individual expense report into IFS for payment once it is reviewed and approved by their manager. Hoping we can streamline this to save time as we are a growing company each year.Some questions that I have related to the Employee Expense function include:Would employees that need to submit an expense report have an exclusive login that is directly for the Employee Expense function ONLY or would they need regular access to IFS Cloud to get in and submit expenses? Not all of our employees have a need that they require access to our ERP system. How does the submission of travel receipts work (i.e. airfare tickets, meals from restaurants, hotel, etc.)? Are employees able to attach images to their expense reports? Is there a multi-level approval