HCM (Human Capital Management, Payroll)

If we are storing confidential data like SIN numbers, health insurance numbers, credit cards, etc… in IFS. Are we able to encrypt/mask those data from any user who shouldn’t have access to them including IFSAPP? I have started reading on Encrypting Oracle SQL but not yet certain if IFS supports this...

The current design stores Marital Status only as a current value, without an effective-from/to date.This creates a payroll gap in countries where a change in marital status affects tax treatment.Example - Switzerland:An employee is Single and gets married on 15 May. For Swiss withholding tax, a change in civil status can change the applicable tax tariff.If IFS only stores Marital Status = Married, it cannot determine when the employee became married or which status applied to a particular payroll period.Proposed Design Change:Marital Status should have validity period. Effective dating supports payroll calculations in countries where marital-status changes have statutory payroll/tax consequences.

Hi,Can an attendance/overtime rule be configured so that overtime is calculated only after standard time has been reported against the employee's planned working day?Now in IFS I can book 2h standard time and 3h as overtime. Any idea is highly appreciated. 

Hi All,What is the best way in IFS Application to manage Overtime Pre-Approvals? The end employees in our environment should get the approval for the overtime from their line managers. Regards,MalinG

Hello, is it possible to extend the data available in the Word Template Definition?I am using the Word Template Definition for the Employee File and would like to include additional data that is not currently available in the standard employeedata.htm file.Is there a way to extend the available data fields, for example by adding data from other entities to the generated HTML data source? 

Hello,We have noticed what appears to be a challenge with employee termination dates and Time Clocking in IFS Cloud.In Finland, an employee's last working day is typically the day when the employment is still active and the employee is expected to work and clock in. The employment relationship ends only after that day.However, when an employee's employment is ended in IFS Cloud with a specific end date, the employee is unable to clock in via Time Clocking on that same date.Example:Fixed-term employment ends on 31-Aug-2026. The employee should still be able to work and clock in on 31-Aug-2026. In IFS Cloud, the employee cannot clock in on that date because the employment appears to be considered inactive immediately on the end date.This creates a gap between local business/legal expectations and the system behavior.Questions:Is this the expected standard behavior in IFS Cloud? Is there a configuration setting that allows employees to remain active throughout the end date and become inac

We have a business requirement to distinguish expense reports that are settled through payroll from those processed through the standard reimbursement workflow.Has anyone implemented a similar approach in IFS Cloud to track payroll-paid expenses? What are the best practices for reporting, reconciliation, and distinguishing payroll-settled expenses from standard reimbursements?

Hello all,I am trying to understand the “Quick Expense Reporter Configuration” in IFS Cloud.I read an expense receipt for delivery a package. All values are correct. However, it doesn't retrieve the expense code.  I usually expect one of the following codes in “Quick Expense Reporter”: How does it work?

I’m wondering if anyone on here has experience with using the Employee Expense function in IFS Cloud and what are the pros/cons of it? My company is currently using a third party employee expense reporting platform and we have to manually enter each individual expense report into IFS for payment once it is reviewed and approved by their manager. Hoping we can streamline this to save time as we are a growing company each year.Some questions that I have related to the Employee Expense function include:Would employees that need to submit an expense report have an exclusive login that is directly for the Employee Expense function ONLY or would they need regular access to IFS Cloud to get in and submit expenses? Not all of our employees have a need that they require access to our ERP system. How does the submission of travel receipts work (i.e. airfare tickets, meals from restaurants, hotel, etc.)? Are employees able to attach images to their expense reports? Is there a multi-level approval

when I click the counter in the Lobby, it navigates to the Time Registration screen, but the page displays records for all employees.I need the page to automatically filter and display records only for the logged-in user based on their EmpNo.The EmpNo is already available in the Lobby data source. I am able to achieve the desired result by hardcoding the EmpNo in the URL, but we do not want to use hardcoded values.I also do not want to enable datasource condition in navigation because the Lobby data source contains complex business logic and multiple conditions that may not match the Time Registration page requirements.Therefore, I would like to know:Is it possible to dynamically pass URL the EmpNo from the Lobby data source (or from the logged-in user context) to the Time Registration page URL and use it as a filter, so that only the corresponding employee's records are displayed when the counter is clicked?

Hello community,If I process the "Terminate Employment" assistant, what does it do at the end?I mean, what data does it change? Thank you.

We are only using Time Registration for projects, not attendance. The Remaining Hours line in the Grid View causes some confusion. Is there a way to remove it? We are on Apps 10 UPD22.  

Hello, I am looking on some help on an issue I am currently having with trying to setup a new requirement in our environment.Their expectation is that managers and supervisors will still be required to work a minimum of 45 hours each week. However, they would like the pay calculation to change so that once an employee reaches 45 total hours, they are paid for all hours worked over 40.For example, hours worked between 40.01 and 44.99 would remain unpaid unless the employee ultimately reaches 45 total hours for the week. Once the 45-hour threshold is met, the system would retroactively generate a paid wage code for all hours worked over 40.Right now we have it set up that if an Exempt Employee works for example 56hrs in a week, they will only get paid 51hrs, and 5 of those hours will be unpaid. But they also have to hit a minimum of 45 hours in a work week.I was trying to see if I could use Additional Result Calculation Setup for this, but I read in a different post that is only used for

Hi everyone,Is there a way to mark days as “Home Office” in Time Card or anywhere else in Cloud?We need to be able to analyze these days.  Thanks for your help and your ideas!Veronika 

Hi everyone,We need to register two types of absence for the same employee with overlapping time on the same day. For example, an employee may have a Mission (Business Trip) from 08:00 to 19:00 and, on the same day, submit an Extra Work request from 17:00 to 19:00 — meaning these two entries overlap in the My Absence Calendar.We would like the system to allow both entries to be registered and displayed simultaneously. My questions are:Has anyone successfully configured this through the Absence Request parameters or the Absence Configuration settings (e.g., absence type grouping, session settings)? If this is not supported out-of-the-box, is there a recommended workaround or configuration change (e.g., custom logic)?Any guidance or links to relevant documentation would be very much appreciated.Thank you in advance!

Hello,I hope someone can assist me.I am looking for exactly the same marked values as a single table.I found the values for each accounting date in the view ABSENCE_LIMIT_DAY_CALENDA.However, there are too many values for a group-by-function. Thank you.

Hi, Is there a way to adjust an employee's absence balances in IFS other than recording an absence request or regenerating the starting balance under Absence Limit Year?We used to do that in  Apps8 long time ago with another customer i worked with using Balances Accruals and Withdrawals screen. We only see OT Bank there ...not the Vacation or Sick Time which are also having yearly allotments given. Any help is appreciated. Kind regards/Roshan

the fonction delegation include timesheet, absence and expense. But how can we delegation a role od authorization (HR part) on Expense sheet and payment during an absence periode wihtout granted the role in create user role assignment ?

The time registration has been confirmed and approved in the Time Registration screen. However, when I pull the report in the Project Transactions screen and filter by Approved = No, the approved time entries are still being displayed for a few employees.Based on the approval status in the Time Registration screen, these records should be marked as approved and should not appear when filtering by Approved = No in the Project Transactions screen. We have observed that when the manager removes the authorization and then re-authorizes the time entry, the record no longer appears in the Project Transactions screen when filtered by Approved = No. Could you help us to find the reason for this behavior?

Hi,Reposting to seek some HCM expert help 🙂We are trying to generate an employee payment file (to pay for employee expenses) using ISO20022. There are few mandatory information that we need to bring into this file as follows;Employee Tax ID Clearing system member ID Branch IDThese refer to employee specific details. I have tried to use ‘Property Fields’ and define these information. However, there is no way to connect those new property fields to ‘Employee payment method’ window. Does anyone know how we can define new property fields and bring those details into the ISO20022 XML file? OR Is there any alternative method to use to bring in such additional information to ISO20022 XML file?Thank YouSugandi 

Hi All,In our environment, two absence types are defined: AL (Annual Leave) and AL_CF (Annual Leave Carry-Forward).Employee A has 10 days of AL for 2026 and 3 days of AL_CF (carried forward from 2025). Since this employee will not use any of these absences in 2026, I need to carry forward all 13 days into 2027 under the AL_CF absence type.However, with my current configuration, the system only generates 10 days as AL_CF. Could you please advise how I should configure this in IFS HR to ensure that both AL and AL_CF balances are carried forward correctly? Regards,MalinG.

Hi,I would like to ask if there is some way how to withdraw balance hours automatically.My goal is to add hours from balance to time card result in case that employee did not fulfill day limit of normal hours for selected day.I created Balance type Compensatory and set some wage codes that increase and decrease balance.According to schedule, employee should be at work from 8am to 4pm + there is flexible break 0,5hour. He worked only 5,88 hours. I would like to automatically add missing hours from balance to result to fulfill day limit 8hours, for example at the end of the week.I tried Missing intervals and results settings, Additional result calculation, but it isnt working like I want to. Is there some standard functionality?Thanks a lot for any suggestion.Romana

Hi Community The user has registered their hours before for a particular date in June. There was no confirmation / authorization. Now since the day looks empty they tried to register hours again and getting the following error. How to fix this?  Thanks,Asela

Hi All,Where we can record Social Activities/ Team building Events / Team Gathering activities in IFS HR module with the employee attendance?

 Hello everyone, hope you’re all good. I have a problem with me travel request configuration, all my travel request remains blocked to Confirmed Status. Here is my current configuration. I test it on the company and expense rule UK : The employee MYCROFT.HOLMES who makes the travel request (for advance payment) has a Direct supervisor SHERLOCK.HOLMES(made by Team) :  And when the employee creates the travel request : But as a manager, I could not approve this travel request…   And I cannot do this with a HR manager neither… Do you have some advices to configure it properly ? :) Kind regards