HCM (Human Capital Management, Payroll)

Good morning, I have IFS App 10 and I created new permission set to grant permission to: Human Resource > Time Management > Schedules and Rules > Availability > Availability Planning. User with this permission can access to Availability Planning but when he search for employee he gets message “No data found” which is no true. I suppose that there is permission which I missed but I have no idea where to looking for. Could you help me wtih that? Thanks in advance

Hello, Is there an easy way in the Human Capital Management module to restrict managers from being able to approve their own expense sheets? Currently, their own expense sheets show in: Human Capital Management>Manager Services>Expenses>Expenses to Manage And they have the ability to approve the expense from there (even though we have asked them not to). I am not extremely familiar with this module, so I may be missing an obvious solution here. We are using IFS Cloud 24R1U4 Thank you!

Hi, The database task “Generate Timrep Intervals and Hours” should also automatically generate the results for deviation absences, as described in the community post below: I could not figure out why, the results for the deviation absence im my case is not getting created.The system shows, that the day has a deviation absence active. However, the background job has not generated anything for this case (Public holiday compensation and other functionalities work fine) . Any hint to the right direction is highly appreciated :) KR,Anny

Hi If we do any modifications in Time Card Interval and Time Card Results as shown below The Reg Type is changing to Manual Will it impact anywhere in the flows or in the PSO ? ​@ADDMARIAE ​@Lasanthi Jinadasa ​@Dharshankumaar Mahendran

Hello!does someone know what kind of settings allow an employee to work normal hours on a holiday?Lets say employee has saturday as an “Day-Off” and he/she has to come for work for one hour. Best regards,Oskari

Good day. We are still experiencing issues to Edit a Travel Request. I am able to edit a TR created for a subordinate but when trying to edit a TR for my Supervisor/another team member, I get this error:: Please can you confirm what the setup should look like for an Access Role that will allow editing/modifying of a TR? No problems are experienced to register the TR. Thank you. Anya

Hello, I have setup Personal Data Management to anonymize the customer email address. The solution seems to work well. What I don’t understand is the following: is this just hiding the data on client side or did it really updated the value in the DB to m*********** for the email address? We are also using the email address setup in communication method to also send the invoices automatically to the customer by email every time an invoice is printed/posted. Does that mean that after anonymizing the email address it will try to send invoices per email to m*********** and the email will fail? Tagging @dsj Damith as I read some older where you have worked with Personal Data Management functionality.

Hello all, Trick question ! Is it possible to define a contractor (service provider) employment agreement in HR, so that this employee can clock in their hours on IFS, but only their managers can see this information ? HR employees would not be able to see these clock-ins, even though they have the role of HR Manager.

Hi All, Is there any validation in IFS Cloud not to allow employee to report time more that scheduled hours. I need that validation when the employees are reporting time in below screen but not the employees confirm the time registration. Regards, MalinG

Hi background: The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area. I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs automation and automa

We took the GDPR module in use in Apps9 and have used it with success. The challenge is making sure the data is solid before taking action. We had a custom quick report in use to see whose personal data would be handled (deleted or anonymized as per configs) and when. This report functions different now in Apps10 and needs to be remade. IFS core functionality for checking the situation beforehand was based on email notification in a way where one message per user per company per data entity (employee, person) per purpose was created. We tried it once and got over 2000 emails and do not want to use it ever again. What other verification methods are you using before the purges?`The aim is to make sure no premature deletions or anonymizations would be made and we’d like to see when and whose data gets handled. This is where the report is a nice way to do it, to have overall view at once whenever needed What other ways you are using? Does IFS Cloud have better core way than Apps9/10?

Dear Community! Does anyone know if the YTIMRE Module is integrated in the Clouds Version of HCM? And if the PZV-Formulas are still part of IFS? Best Regards, Veronika

Hi, I tried to generate document from employee file, but it is not working correctly Here are basic data: I generated mail merge template I created my own Word Template with macro from Help documentation ( see attachment PLATOVY_VYMER.zip) Public Sub DoMailMerge(sFile As String) ActiveDocument.MailMerge.OpenDataSource Name:=sFile, _ ConfirmConversions:=False, ReadOnly:=False, LinkToSource:=True, _ AddToRecentFiles:=False, PasswordDocument:="", PasswordTemplate:="", _ WritePasswordDocument:="", WritePasswordTemplate:="", Revert:=False, _ Format:=wdOpenFormatAuto, Connection:="", SQLStatement:="", SQLStatement1 _ :="" With ActiveDocument.MailMerge .Destination = wdSendToNewDocument .MailAsAttachment = False .MailAddressFieldName = "" .MailSubject = "" .SuppressBlankLines = True With .DataSource .FirstRecord = wdDefaultFirstRecord .LastRecord = wdDefaultLastRecord End With .Execute Pause:=False End With End Sub I created my own word template definition. I specified full path to word templ

The client has the following time reporting setup: Employee: Reports and confirms time. Line Manager: Authorizes time. Project Manager: Approves time. In cases where a correction is required for project transactions, the current process involves the following steps: The Project Manager rejects the time entry. The Line Manager unauthorizes the time. The Employee unconfirms the time entry and makes the necessary corrections. Currently, employees are able to edit their time reporting without the time being unauthorized. The client is seeking to restrict this functionality so that employees cannot make edits to confirmed time unless the time has first been unauthorized by the Line Manager. Is there a way to restrict this functionality? Any suggestions or advice would be greatly appreciated. Thank you! Timasha Fernando

Hello IFS HCM Experts, Here is the issue I am having with time cards. Employee time is entered for a work order in the Time Registration screen on a week that has a holiday. When you go to the Time Card screen everything is there as expected. The trouble is when the employee books time on another day after the vacation time has been entered. Then when you go to the Time Card screen. The time reported after the vacation is missing and does not get transferred to payroll. Has anyone ran into this issue before? If so, how do you fix it? Thanks,

Hi all, We need to allow eomployee to change their company information (for example phone or mail) when the employee create a change request does not have the possibility to switch off Private into Communication Method Connection. My account : Employee Can you tell me where to enable for the users that flaG? Thank you for the support.

Hello community, I am getting this error everytime is running this schedule task. IFSAPP has HR Application Manager access So, does anyone knows why is raising this error? Or where can I give it the proper access to? This is APP8. Regards,

Hi All, Could anyone advice on this request: >Can we delete the salary data from IFS Application 10 (from the entire system), in accordance with the General Data Protection Regulation. >This is to compliance with the General Data Protection Regulation of Germany/Europe. >What is the standard process that deletes this data? >The reason is to comply with EU data protection laws, for example, the salary data for employees who have left the company should be deleted. Please advice how other companies comply with this regulation.

I would like to understand what drives input for In & Out time on time card as shown below, My understanding is it takes data from Day type, we have 24 hour clocking so we’ ve below day type setup, Also, when I create absence request, system considers 2 days even when I register for single day; could you please advise what should be the correct setup to avoid this ?(In out timings on time card and vacation for 1 day)

Hello community, I am trying to configure absences request from Time clock terminal, but my absence types LOV is not visible I have checked: That the employees has access to that absence types The absence parameters Any clue? Thanks and best regards,

Greetings Community, IFS 10 UDP16 - IEE We are using “Public Holiday Compensation Schedule” assigned to each employee (“Employee Schedule and Rules”). A question came in from HR…. What drives (triggers) WHEN the Holiday (Value Type = Fixed) is inserted on an employee’s time card? I’ve looked in all the usual places: Schedules DB Tasks, Company Details, …. Thanks and Happy Holidays!

We’re trying to check that we’ve completed our organization structure and position access correctly, We have an employee to think is setup correctly but when we look at My Employees from the Lobby, the field is blank.Is there a setting that we’re missing that controls whether or not “I” can see my employees? Thank you

Hi all, can anyone help us to remove this warning message? Employees are not able to clock time in IFS. HR has already reviewed all pertinent fields, and we do not know what the issue is. Could you please assist?

Hello For a client in IFS V10, I’d like to put calendar with flexibility and Over time everyday. At the end of the week, if the sum of Attendance is the normal one, no over time if the sum is more than Attendance than it’s over time. For exemple, if the employee does 6am to 4 pm all the day, at the end of the week he as done 5 hours of over time. Whereas if he does 6am to 4pm Monday, and 7am to 3pm Tuesday, and the others 6am to 3 pm, at the end of the week he has done his attendance. Sorry for my English, hope someone can help me. Best regards

There isn’t any field level help for the Proportion field on the Limit Definition Details screen. It’s in the Limit Settings grouping. We have it set to Yes, Must be earned before used. We’re assuming that within a period, which we’ve defined as 2 weeks that if we’re 1 week into a period that 50% of the period’s allocation will be earned. Then we have the phrase “must be earned before used”, we think this implies that the absence isn’t earned until the employee works that period. In other words, if the employee leaves at the beginning of the 3rd period in December, they will only accrue 2 weeks of the monthly amount and not the full month’s amount. Are we understanding how this works correctly? Thank you