HCM (Human Capital Management, Payroll)

Hello  everyone,I want to athorize the negativ limit for one kind of absence.But when my employee want to confirm an absence whereas he can’t even though i authorize a negativ absence ( he has 2 days  in limit absence and he wants to take 3 days). Can you help me please ?

Hello, We have few employees for which the  Acquired Limit( days) field shows 0 in Absence Module. Consider Proportion has been checked at setup level.  Current version of the system is V9.While  troubleshooting  we tried to compare the data between the  employees having problems and the employees for which the acquired limit is displayed correctly and all we could find is that the start date of the employment for the ones who are ok is always first day of the month ( example: 01/12/2024) while for the others is a different date(23/07/2024). Any idea what  we are missing?   Thanks, Ioana 

Hi everyone,I’m working with IFS Cloud HCM, and I’m trying to configure a new lifecycle change using the Employment Lifecycle Change Request Configuration page.I have already created and activated a configuration entry with the correct Lifecycle Type. However, when I open the New Employment Lifecycle Change Request window, the lifecycle type I added does not appear in the Lifecycle Change Type dropdown.Has anyone encountered this issue before?Is there another setting, dependency, or limitation that controls whether a lifecycle type becomes available?Any guidance or best practices would be greatly appreciated. Thank you!

Transfer to Payroll - assistent for travel expenses… We do not pay travel expenses directly from IFS, we transfer them to our Payroll system. The Payroll system does not upload .dat file, so we have to change format to txt.Where in the application can we adjust the file type ?

I am attempting to auto approve absence requests in IFS. When a absence request comes in it is set to “Confirmed” status. I would like for it to be changed to “Approved”. I set the “Selection” parameter that is required to change the absence request state to approved, but it seems like it is not accepting the “keyref” key for the selection value. To verify I concatenated my own “KeyRef” value that matches “keyref” shown in the screenshot below. Still I receive json invalid error message. Do you think I should raise a ticket with IFS support for this? How do you pass the keyref as the selection parameter? Dev tool capture of approved holiday request (absence request)ERROR in Workflow when passing my own concatenated KeyRef value matching keyref: java.sql.SQLException: ORA-40441: JSON syntax error ORA-06512: at "SYS.JDOM_T", line 4 ORA-06512: at "SYS.JSON_ARRAY_T", line 102 ORA-06512: at "IFSAPP.ABSENCE_MANAGER_HANDLING_SVC", line 13795 ORA-06512: at "IFSAPP.ABSENCE_MANAGER_HANDLING_SVC"

Dear Community! Is there a smart way to register partial sick leave in IFS?  For Example: the employee has 50% sick leave, the normal working time is 8,4h per day. So he/she should only work 4,2 hours per day and the rest is on sick leave.  Thank you in advance, Veronika

after selecting a work task the resource group disappears  

How can I send payslip PDF file with password?

Hi Community,We are currently using IFS Applications 10.I would like to know the best practice for assigning items (such as laptops, mobile phones, cars, or tools) to specific employees within the system.Could you please guide me on:Which screen or logical unit is best used to assign these assets to a person? How can we view/track the list of items currently assigned to a specific employee from a single view?Any advice on the standard process for this workflow would be appreciated.Thank you.

Hibackground:The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area.I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs automation and automatio

Does IFS APPS10 or Cloud support UK payroll either natively or by 3rd party?Customer is looking for a replacement for their current Cascade system for HR. Please advise.

Hello,What is the proper way to setup a 9/80 schedule in IFS Cloud?  I have setup a 14-day cycle schedule with M-Th 9 hrs. per day.  Fridays alternate between 8 hrs. and day off.  To stay in compliance with overtimes rules in the US, the work week for non-exempt (hourly) employees has to be 40 hours.  That being said, the work week has to end mid-day (12pm) Friday.  How does one split the work week mid-day in IFS Cloud?Thanks,

I’m wondering if anyone on here has experience with using the Employee Expense function in IFS Cloud and what are the pros/cons of it? My company is currently using a third party employee expense reporting platform and we have to manually enter each individual expense report into IFS for payment once it is reviewed and approved by their manager. Hoping we can streamline this to save time as we are a growing company each year.Some questions that I have related to the Employee Expense function include:Would employees that need to submit an expense report have an exclusive login that is directly for the Employee Expense function ONLY or would they need regular access to IFS Cloud to get in and submit expenses? Not all of our employees have a need that they require access to our ERP system. How does the submission of travel receipts work (i.e. airfare tickets, meals from restaurants, hotel, etc.)? Are employees able to attach images to their expense reports? Is there a multi-level approval

I’m working on an outbound REST integration in IFS Cloud using the DELETE method, where the parameters must be sent in the XML body rather than the URL. When I send the request, the application message fails with a 400 Bad Request.The receiving team confirmed there’s no issue with the XML content, but their logs show an empty body. To verify, I connected a file sender to the routing rule, and the XML is generated correctly there.I’m wondering if IFS middleware or any proxy might be removing the XML for DELETE requests. I checked the F1 documentation, but couldn’t find any explicit limitation; examples only show DELETE with parameters in the URL.Has anyone tried sending XML in a DELETE request in IFS or seen this behavior?

Hello HCM experts!During the employee evaluation process, I’ve got the following error : It happens when the supervisor want to swift the status of the evaluation to EVALUATED.Thanks to all your contributionsBest regards 

Hello,I would like to add a third category of Time : not a Shop, not a project but an indirect Time category ( meeting, training ...).How can I do please ?

We’ve acquired a new company in the group and want to move their holiday year (January - December) in line with the rest of our Group (April - March). I wanted to set this up as a 15 month holiday year but i can’t do it that way.I know we can’t be the first company to be in this situation but the only other conversation I can see about this doesn’t have a response.Can anyone help?

Hi everyone,I’m hoping someone with experience in the Data Anonymisation functionality of IFS Cloud can help.We’re trying to implement Data Anonymisation Policies within our IFS installation. The goal is straightforward: configure rules so that, for example, data is anonymised and/or removed five years after an employee leaves the organisation.I can set up personal data attributes and define anonymisation actions, but I’m struggling to figure out how to apply a policy like this to make it work end-to-end.Any guidance or examples would be greatly appreciated!

Hi everyone,We’re currently looking into whether it’s possible to add additional fields to the Safety Incidents wizard in IFS Cloud (versions 24R2 or 25R1). Our goal is to capture a few extra data points during the incident reporting process. For example - We would like to bring the damages section into the wizard as a new step.Is wizard customization supported in these versions? If yes, what’s the recommended approach? If not, are there any workarounds or best practices for achieving similar functionality?Any insights or experiences would be greatly appreciated.

Hi Community! I always try to share my knowledge about calculation formulas within the HCM Module, but this time I have a question. I learned the hard way that there can only be a limited number of functions between an IF and an ENDIF function. But is there also a limit of the total amount of functions within a single calculation formula? I try to explain by using an extreme example:I have a calculation formula with 500 steps (Ifs, end ifs, Additions, Muliplications, Get Wage codes and so on and so on). Now the first 300 steps work perfectly fine (they are responsible for the calculation for a month with 31 days). From 301 to 500 are responsible for basically the same calculation but for a month with 30 days. When I have all steps active the calculation for the month with 31 days works perfectly fine but the calculation for the month with 30 days does not work at all. Now I deactivate the lines from 100 to 300. When I do this the calculation for the month with 30 days works fine.  So a

Hello everyone, is there anyway we can set up the employee properties, employee payment methods to transfer the ABA-Number that is needed in the US by the Bank of America to properly process the payments? Here is the reference to NACHA that is also stating the ABA-fields: Nacha_ISO20022_Guide_pain.001_credit.pdf Currently when I have a look at the used transformer: IFS_EMP_ISO20022_TO_CORE_ISO20022.xls the referred fields from NACHA are not even defined. Could someone please confirm my current analysis/understanding, that the needed fields where the ABA-Values are expected are not considered in the standard transformer or please correct me, if I’m wrong.If I’m right: Easiest way would be to modify the .xls-Transformer and parallely requesting an enhancement via LCS-Case for the customer -right? Or any other ideas here?  ThanksAlex 

Hi,Where in IFS can a manager get an summarized overview with employees overtime, flextime and sick leave during a time period?Not just day by day.Is there an report for this or a lobby element. Employee Results does not show the total value, only day by day. Regards

Hi All,Need guidance on how to configure overtime banking in IFS. The requirement is that employees can choose to bank their overtime hours instead of being paid at the 1.5 rate. They should be able to save up to 40 hours per year. They may then take time off in lieu and also build the bank back up again within the same year. Employees should have the flexibility to either:Convert the banked overtime hours into Lieu Leave, or Receive a payout on a selected date.If anyone knows how to set this up in IFS or has experience with a similar configuration, please advise.Thank you! 

There isn’t any field level help for the Proportion field on the Limit Definition Details screen.  It’s in the Limit Settings  grouping.  We have it set to Yes, Must be earned before used.  We’re assuming that within a period, which we’ve defined as 2 weeks that if we’re 1 week into a period that 50% of the period’s allocation will be earned.  Then we have the phrase  “must be earned before used”, we think this implies that the absence isn’t earned until the employee works that period.  In other words, if the employee leaves at the beginning of the 3rd period in December, they will only accrue 2 weeks of the monthly amount and not the full month’s amount.Are we understanding how this works correctly?  Thank you

If we are storing confidential data like SIN numbers, health insurance numbers, credit cards, etc… in IFS. Are we able to encrypt/mask those data from any user who shouldn’t have access to them including IFSAPP? I have started reading on Encrypting Oracle SQL but not yet certain if IFS supports this...