HCM (Human Capital Management, Payroll)

Good morning.  I would appreciate input/suggestions wrt the following: we have a business requirement wrt the Hazards in the Risk Assessment (Health & Safety module).  Requirement is to not just list the Hazards relevant to the Risk Assessment, but to show that all Hazards Types have been considered and then confirm which ones are relevant to the specific Risk Assessment by means of some answer i.e Yes/No.  The requirement relates specifically to H & S Risk Assessments done for Projects.Control Measures - Safety Actions in the Risk Assessment come from Safety Action Basic Data which does not allow for Questions and Answers as is the case for Safety Questions and Answers in Safety Inspection Basic Data.Any suggestions as to how the business requirement can be achieved, if possible?Thank you.Anya

Hi HR Experts worked with / have setup IFS in the UK organizations: I am helping the new HR manager in the UK with the above setup. If someone can share a list of absences [just the names would be fine] you setup in IFS, that would help please. Thanks,Asela

Good afternoon, Has anyone else received a quote for their payroll update for this year. We've been quoted over 100% increase and I'm wondering has anyone else received similar? ThanksR

Is there a more efficient method for creating Absence Limits, or can we establish recurring limits annually? Exploring alternate options to streamline this process and save time. Currently, we generate limits for each employee based on identified Absence Type IDs.

Hi all,Our employees sometimes register their absences also in the Time Card, usually they use Register Absences. This means their supervisor doesn’t get a warning/request and cannot approve those hours via Absence Calendar, because they are not visible there. But the absence limits are adjusted with this registration.Is it possible to remove special Wage Codes from the list in “Report Time”, so the user will be forced to use Register Absences?Do you have any other advice?We already checked the Absence Group but couldn’t find a solution there.Thank youP.S. we are working with IFS cloud 25.1.4

We recently started using new employee badges and the card length is 17 numbers and have been trying to configure our Employee Card Parameters in IFS but are unable to. Our old card length was 5 and this is how we originally have it set up.But when we received the new badge number for one of our employees which is 40560350484658948 and tried configuring it in IFS, with this new setup. It doesn’t read the last 6 digits of the card.I have also made sure the card number is updated on the employee file as wellBut we tried various different options to configure the numbers to work and we are unable to.

Hi, I’m facing with an issue trying to report MCPR time in IFS Cloud.The employee is created as master employee in company A and as MCPR file in company B. While the employee trying to report time in employee company, he receive an error message saying that he is not connected to company B. “Access denied! User xx is not connected to Company SY102”Can someone help me on this? The MCPR setup is the standard one. 

We are a large company with many employees paid by the hour and we need to be able to transfer hours to payroll multiple times during a payroll run is present.As it is today, it seems that the whole days are locked as transferred when we run this, so that hours that are added/corrected after we have transferred to payroll are not included in any file.We then have to use a quick report to get hours that have been added after we have taken out the first  transfer to payroll. This in turn means that the results are not updated on the employees' time cards.How have others solved this? Why is it not only the hours that are authorized on the actual day  that are "locked" but the entire day, is this something that can be developed or are there better solutions for it? This is a big problem as there is almost 150.000 hours entered for one payroll.

Hi All,I have a requirement to restrict end users not to remove confirmation or remove approval when an expense sheet is approved. I need to control this through access attributes but not using permission sets. Should not be able to change the status from Approved to Confirmed or Preliminary. Could you please support me how I have set the condition here? Regards,MalinG

Hello to everyone,Can I use the carry-forward limit before the annual leave limit?For example: if I have 5 carry-forward days from previous year and lets say this year my usual limit is 14 days, can I arrange something that when I enter an annual leave can it use carry-forward limit before my usual limit?Because in my scenario if there are any unused days, it doesn't carry them over to the next year by adding the previous years’ unused days; it only carries over the unused days from the last year to the next year.Thank you,

All of the sudden this week we have lost the ability to authorize shop floor reporting. Has anyone seen this before.

We are implementing the use of the HR module to pay our employees. The issue we’re running into is that our bank does not want to use the ISO file type. They want us to send an NACHA formatted file we use for ACH Supplier payment. Has anyone figured out how to manipulate the file produced into the NACHA format? We’re on Cloud 24R2

Customer is on 22R1.Needs guidance on NACHA format for Travel & Expense moduleCan you advise if there are other formats supported by IFS that would be used in the US?   Do any other IFS customers in the US use the expense module without paying employees as suppliers?  See the screenshot below of the file formats available to select in our environment under Employee Payment Methods.  

Hello,We would like to restrict time registration both in the past and in the future in IFS, across all time-consuming modules (Project, Work Order, Maintenance, etc.).Is there any standard IFS configuration that allows:Blocking time registration before a given past date, andBlocking time registration beyond a given future date (for example, beyond the current day or current period), If no fully standard solution exists, what are the recommended best practices (events for example ?) to enforce this type of restriction consistently?Thank you in advance for your guidance.

I’m wondering if someone could help.We have multiple companies setup within IFS. Only one of them currently uses the application to complete the pension contributions for their employees. We’re wanting to setup another company to use the standard pension contributions within IFS (X% employee and X% employer contributions) which uses qualifying earnings (all monthly pensionable pay between £X-£X) to calculate pension contributions.How do we set this up? I’ve checked a lot of documentation but can’t seem to suss it.ThanksR

When creating an employee in IFS Cloud the field Assignment becomes mandatory. This is not really applicable to subcontractors. Any advice?

Hi all,I am trying to add half day as an absence. My aim is from 27/10/2025 to 31/10/2025 in total 3.5 days annual leave. 28/10/2025 is half day and 29/10/2025 is public holiday.So first of all I defined a new day type as HALF-HOL which has 3.75 hours working. Then I add the date 28/10/2025 as half day to my substitute schedule. After that, I also match the substitute and my main regular cycle schedule.​​​​​​However, when I register the absence from 27/10/2025 to 31/10/2025, it ends up with 4 days but my aim is 3.5 days. It process well with the whole day holiday but not the half day. What am I missing?  Thank you,

Hi Community! I have an issue with hald-day Vacation.Following situation:I have an employee with a very flexible schedule- He/she can start his/her work beasically whereever wanted. The normal in is at 08:00, the normal our is at 16:06. That makes 7,6 hours in total. A flexible break rule is used as well as flextime balance.If the half day vacation is located in the first half of the day, then the wage code for vacation (wage code 300) is calculated correctly with a value of 3.8 hours.In this case (on date 27. June) everythin is calculated correctly. The employee works 30 min less than he has to and he gets a deduction from his flextime balance. But if the absence is located in the 2nd half of the day, the result for the absence wage code is 4.3 hours. I would expect, that it should be 3.8 hours as well (=50% of the sceduled hours). And because of this behavior I get incorrect results for the flextime balance and the scheduled hours (Wage code 100)Has anybody the same experience? Has a

Hello,In IFS Applications, it is not possible to:Isolate a specific approved expense report during the payment process Pay expense reports for a single employee onlyThese limitations have been problematic in daily operations.Has this changed in IFS Cloud? More specifically: Can I exclude a specific expense report from the payment proposal? Can I choose to pay expense reports for only one employee? Any standard way to achieve this or recommended workarounds?Thank you

Hello  everyone,I want to athorize the negativ limit for one kind of absence.But when my employee want to confirm an absence whereas he can’t even though i authorize a negativ absence ( he has 2 days  in limit absence and he wants to take 3 days). Can you help me please ?

Hello, We have few employees for which the  Acquired Limit( days) field shows 0 in Absence Module. Consider Proportion has been checked at setup level.  Current version of the system is V9.While  troubleshooting  we tried to compare the data between the  employees having problems and the employees for which the acquired limit is displayed correctly and all we could find is that the start date of the employment for the ones who are ok is always first day of the month ( example: 01/12/2024) while for the others is a different date(23/07/2024). Any idea what  we are missing?   Thanks, Ioana 

Hi everyone,I’m working with IFS Cloud HCM, and I’m trying to configure a new lifecycle change using the Employment Lifecycle Change Request Configuration page.I have already created and activated a configuration entry with the correct Lifecycle Type. However, when I open the New Employment Lifecycle Change Request window, the lifecycle type I added does not appear in the Lifecycle Change Type dropdown.Has anyone encountered this issue before?Is there another setting, dependency, or limitation that controls whether a lifecycle type becomes available?Any guidance or best practices would be greatly appreciated. Thank you!

Transfer to Payroll - assistent for travel expenses… We do not pay travel expenses directly from IFS, we transfer them to our Payroll system. The Payroll system does not upload .dat file, so we have to change format to txt.Where in the application can we adjust the file type ?

I am attempting to auto approve absence requests in IFS. When a absence request comes in it is set to “Confirmed” status. I would like for it to be changed to “Approved”. I set the “Selection” parameter that is required to change the absence request state to approved, but it seems like it is not accepting the “keyref” key for the selection value. To verify I concatenated my own “KeyRef” value that matches “keyref” shown in the screenshot below. Still I receive json invalid error message. Do you think I should raise a ticket with IFS support for this? How do you pass the keyref as the selection parameter? Dev tool capture of approved holiday request (absence request)ERROR in Workflow when passing my own concatenated KeyRef value matching keyref: java.sql.SQLException: ORA-40441: JSON syntax error ORA-06512: at "SYS.JDOM_T", line 4 ORA-06512: at "SYS.JSON_ARRAY_T", line 102 ORA-06512: at "IFSAPP.ABSENCE_MANAGER_HANDLING_SVC", line 13795 ORA-06512: at "IFSAPP.ABSENCE_MANAGER_HANDLING_SVC"

Dear Community! Is there a smart way to register partial sick leave in IFS?  For Example: the employee has 50% sick leave, the normal working time is 8,4h per day. So he/she should only work 4,2 hours per day and the rest is on sick leave.  Thank you in advance, Veronika