HCM (Human Capital Management, Payroll)

Hello everyone,We use APP10 / Aurena. In 2025, we defined an absence limit for an absence type. The 2025 ANNLV reduction of 29 hours was intentional as Kallum sold 29 hours annual leave at the end of the year. We manually adjust the absence parameter for everyone that sells annual leave. Therefore the 2025 ANNLV limit is correct with 156 hours. Hower, the reduction of 29 hours should only affect the 2025 limit and not the 2026 limit. I don’t want those 29 unused hours to be carried over. But it’s the case, the hours for 2026 should be 17+26. The absence group configuration does not allow carry-over as the “Carry Forward Absence Type” field is empty.The root cause of the issue is that the -29 hours limit unused is automatically carried over to the 2026 limit… How can we ensure that this negative balance is not carried over to the following year? 

When an absence function is configured to split absences at the end of the month, the system correctly reflects the split in the Absence Periods window. However, the calculation based on the reporting date in the Absence Limit Day window appears to be incorrect.Example Scenario:For November 2025, an absence is entered from 28.11.2025 to 01.12.2025.Since 29th and 30th November fall on weekends, the expected absence duration should be:1 day for November 1 day for DecemberAlthough the system correctly splits the absence period across the two months, the Absence Limit Day calculation does not reflect this split accurately.Environment Details:Reference Case: CS0466379 Test Environment: 25R1 TEST LKPSteps to Reproduce:Configure an absence type with a function to split absences at month-end. Enter an absence that spans across the end of a month. Observe the results in both the Absence Periods and Absence Limit Day windows.Observation: According to the defined absence functions, the logic appl

Could someone advise what I should expect the ‘Summary’ Column to show here on Time Registration and/or if there’s some task we need to be running in order for it to be populated?ThanksLinda

We’ve run into an issue where a cancelled holiday absence is still being counted in the employee’s Absence Limit Day usage. The system shows 19 days used, but it should be 11, because one of the absences was cancelled.I’ve checked the absence records and the API logic, and it looks like the usage isn’t being recalculated after the cancellation. Does anyone know how to trigger an absence recalculation in Apps 10, or how to correct the used‑days value?If I right click on the cancelled line Absence details it only seems to populate with some data but seems to be missing Period information? Screenshots below:Any guidance would be appreciated. 

Hello Community,I have created some qualifications with an Expiring Qualification reminder template.I can see the expiring qualifications, but the system doesn’t send any notifications.Are you aware of an extra setup? Maybe an event?Thank you!  

Apps 9 included a toggle on the ‘Authorization’ screen re time authorisation - ‘Summarize Employee Data’ to condense employee lines into 1 where they are linked to more than one position/org code.Is there a way to replicate this in IFS Cloud? i.e. currently employees who are linked to more than one assignment/org code show up multiple times in a row..  

Appreciate if you could share your experience related to seamless/built-in integration of the Applicant Tracking Systems with IFS. Any recommendations or watch-outs? 

Hi All - please can someone help me with my self service\my personal information in Cloud 23R2.I have a dummy user/person/employee called director.This user has valid personal data (private contact information in this example - but there is also work contact info, related persons and documents) They also have a valid assignment with an access role assignedaccess role is configured as belowaccess roleThe company property fields include a valid YES record for the “SELFACCESS - Allow Access to Myself” property When logged on as this user, it is possible to create an absence request, my employment information screen, and my calendar works ok too. BUT - it is not possible to view the data in my personal information screen (nor the my personal information change screen)Please can someone help me to identify what is going wrong here?Edit - if I grant the director user HR Application Manager Access, the my personal information screen populates as expected.Many thanks in advanceDave 

Hi All,It was observed that there is a column COMPANY_TERMINAL_CODE in PERSON_COMPANY_TAB table. Could you please let me know how to configure Company Terminal Code from the IFS Cloud front end?Best regards,Tharindu

Good morning.  I would appreciate input/suggestions wrt the following: we have a business requirement wrt the Hazards in the Risk Assessment (Health & Safety module).  Requirement is to not just list the Hazards relevant to the Risk Assessment, but to show that all Hazards Types have been considered and then confirm which ones are relevant to the specific Risk Assessment by means of some answer i.e Yes/No.  The requirement relates specifically to H & S Risk Assessments done for Projects.Control Measures - Safety Actions in the Risk Assessment come from Safety Action Basic Data which does not allow for Questions and Answers as is the case for Safety Questions and Answers in Safety Inspection Basic Data.Any suggestions as to how the business requirement can be achieved, if possible?Thank you.Anya

Hi HR Experts worked with / have setup IFS in the UK organizations: I am helping the new HR manager in the UK with the above setup. If someone can share a list of absences [just the names would be fine] you setup in IFS, that would help please. Thanks,Asela

Good afternoon, Has anyone else received a quote for their payroll update for this year. We've been quoted over 100% increase and I'm wondering has anyone else received similar? ThanksR

Is there a more efficient method for creating Absence Limits, or can we establish recurring limits annually? Exploring alternate options to streamline this process and save time. Currently, we generate limits for each employee based on identified Absence Type IDs.

Hi all,Our employees sometimes register their absences also in the Time Card, usually they use Register Absences. This means their supervisor doesn’t get a warning/request and cannot approve those hours via Absence Calendar, because they are not visible there. But the absence limits are adjusted with this registration.Is it possible to remove special Wage Codes from the list in “Report Time”, so the user will be forced to use Register Absences?Do you have any other advice?We already checked the Absence Group but couldn’t find a solution there.Thank youP.S. we are working with IFS cloud 25.1.4

We recently started using new employee badges and the card length is 17 numbers and have been trying to configure our Employee Card Parameters in IFS but are unable to. Our old card length was 5 and this is how we originally have it set up.But when we received the new badge number for one of our employees which is 40560350484658948 and tried configuring it in IFS, with this new setup. It doesn’t read the last 6 digits of the card.I have also made sure the card number is updated on the employee file as wellBut we tried various different options to configure the numbers to work and we are unable to.

Hi, I’m facing with an issue trying to report MCPR time in IFS Cloud.The employee is created as master employee in company A and as MCPR file in company B. While the employee trying to report time in employee company, he receive an error message saying that he is not connected to company B. “Access denied! User xx is not connected to Company SY102”Can someone help me on this? The MCPR setup is the standard one. 

We are a large company with many employees paid by the hour and we need to be able to transfer hours to payroll multiple times during a payroll run is present.As it is today, it seems that the whole days are locked as transferred when we run this, so that hours that are added/corrected after we have transferred to payroll are not included in any file.We then have to use a quick report to get hours that have been added after we have taken out the first  transfer to payroll. This in turn means that the results are not updated on the employees' time cards.How have others solved this? Why is it not only the hours that are authorized on the actual day  that are "locked" but the entire day, is this something that can be developed or are there better solutions for it? This is a big problem as there is almost 150.000 hours entered for one payroll.

Hi All,I have a requirement to restrict end users not to remove confirmation or remove approval when an expense sheet is approved. I need to control this through access attributes but not using permission sets. Should not be able to change the status from Approved to Confirmed or Preliminary. Could you please support me how I have set the condition here? Regards,MalinG

Hello to everyone,Can I use the carry-forward limit before the annual leave limit?For example: if I have 5 carry-forward days from previous year and lets say this year my usual limit is 14 days, can I arrange something that when I enter an annual leave can it use carry-forward limit before my usual limit?Because in my scenario if there are any unused days, it doesn't carry them over to the next year by adding the previous years’ unused days; it only carries over the unused days from the last year to the next year.Thank you,

All of the sudden this week we have lost the ability to authorize shop floor reporting. Has anyone seen this before.

We are implementing the use of the HR module to pay our employees. The issue we’re running into is that our bank does not want to use the ISO file type. They want us to send an NACHA formatted file we use for ACH Supplier payment. Has anyone figured out how to manipulate the file produced into the NACHA format? We’re on Cloud 24R2

Customer is on 22R1.Needs guidance on NACHA format for Travel & Expense moduleCan you advise if there are other formats supported by IFS that would be used in the US?   Do any other IFS customers in the US use the expense module without paying employees as suppliers?  See the screenshot below of the file formats available to select in our environment under Employee Payment Methods.  

Hello,We would like to restrict time registration both in the past and in the future in IFS, across all time-consuming modules (Project, Work Order, Maintenance, etc.).Is there any standard IFS configuration that allows:Blocking time registration before a given past date, andBlocking time registration beyond a given future date (for example, beyond the current day or current period), If no fully standard solution exists, what are the recommended best practices (events for example ?) to enforce this type of restriction consistently?Thank you in advance for your guidance.

I’m wondering if someone could help.We have multiple companies setup within IFS. Only one of them currently uses the application to complete the pension contributions for their employees. We’re wanting to setup another company to use the standard pension contributions within IFS (X% employee and X% employer contributions) which uses qualifying earnings (all monthly pensionable pay between £X-£X) to calculate pension contributions.How do we set this up? I’ve checked a lot of documentation but can’t seem to suss it.ThanksR

When creating an employee in IFS Cloud the field Assignment becomes mandatory. This is not really applicable to subcontractors. Any advice?