HCM (Human Capital Management, Payroll)

Hi everyone,I’m hoping someone with experience in the Data Anonymisation functionality of IFS Cloud can help.We’re trying to implement Data Anonymisation Policies within our IFS installation. The goal is straightforward: configure rules so that, for example, data is anonymised and/or removed five years after an employee leaves the organisation.I can set up personal data attributes and define anonymisation actions, but I’m struggling to figure out how to apply a policy like this to make it work end-to-end.Any guidance or examples would be greatly appreciated!

Hi everyone,We’re currently looking into whether it’s possible to add additional fields to the Safety Incidents wizard in IFS Cloud (versions 24R2 or 25R1). Our goal is to capture a few extra data points during the incident reporting process. For example - We would like to bring the damages section into the wizard as a new step.Is wizard customization supported in these versions? If yes, what’s the recommended approach? If not, are there any workarounds or best practices for achieving similar functionality?Any insights or experiences would be greatly appreciated.

Hi Community! I always try to share my knowledge about calculation formulas within the HCM Module, but this time I have a question. I learned the hard way that there can only be a limited number of functions between an IF and an ENDIF function. But is there also a limit of the total amount of functions within a single calculation formula? I try to explain by using an extreme example:I have a calculation formula with 500 steps (Ifs, end ifs, Additions, Muliplications, Get Wage codes and so on and so on). Now the first 300 steps work perfectly fine (they are responsible for the calculation for a month with 31 days). From 301 to 500 are responsible for basically the same calculation but for a month with 30 days. When I have all steps active the calculation for the month with 31 days works perfectly fine but the calculation for the month with 30 days does not work at all. Now I deactivate the line

Hello everyone, is there anyway we can set up the employee properties, employee payment methods to transfer the ABA-Number that is needed in the US by the Bank of America to properly process the payments? Here is the reference to NACHA that is also stating the ABA-fields: Nacha_ISO20022_Guide_pain.001_credit.pdf Currently when I have a look at the used transformer: IFS_EMP_ISO20022_TO_CORE_ISO20022.xls the referred fields from NACHA are not even defined. Could someone please confirm my current analysis/understanding, that the needed fields where the ABA-Values are expected are not considered in the standard transformer or please correct me, if I’m wrong.If I’m right: Easiest way would be to modify the .xls-Transformer and parallely requesting an enhancement via LCS-Case f

Hi,Where in IFS can a manager get an summarized overview with employees overtime, flextime and sick leave during a time period?Not just day by day.Is there an report for this or a lobby element. Employee Results does not show the total value, only day by day. Regards

Hi All,Need guidance on how to configure overtime banking in IFS. The requirement is that employees can choose to bank their overtime hours instead of being paid at the 1.5 rate. They should be able to save up to 40 hours per year. They may then take time off in lieu and also build the bank back up again within the same year. Employees should have the flexibility to either:Convert the banked overtime hours into Lieu Leave, or Receive a payout on a selected date.If anyone knows how to set this up in IFS or has experience with a similar configuration, please advise.Thank you! 

There isn’t any field level help for the Proportion field on the Limit Definition Details screen.  It’s in the Limit Settings  grouping.  We have it set to Yes, Must be earned before used.  We’re assuming that within a period, which we’ve defined as 2 weeks that if we’re 1 week into a period that 50% of the period’s allocation will be earned.  Then we have the phrase  “must be earned before used”, we think this implies that the absence isn’t earned until the employee works that period.  In other words, if the employee leaves at the beginning of the 3rd period in December, they will only accrue 2 weeks of the monthly amount and not the full month’s amount.Are we understanding how this works correctly?  Thank you

If we are storing confidential data like SIN numbers, health insurance numbers, credit cards, etc… in IFS. Are we able to encrypt/mask those data from any user who shouldn’t have access to them including IFSAPP? I have started reading on Encrypting Oracle SQL but not yet certain if IFS supports this...

Hello,There is an issue with clockings showing up on the wrong day.  The workers are clocking in and out with the time clock terminal. Here are the clockings in apps 10.  This is the cycle schedule is as follows:  Here are the day types:11/16/25 is on the d

We currently have an issue where it is possible in IFS Cloud to submit cancellation requests for absences that lie in the past, but these requests can no longer be processed by the supervisors. As a result, the requests remain in the system as unprocessed indefinitely.

Within Australia, we want to accrue annual leave of 2 days accrued every month, is there a way of doing this within IFS?

hello, I have a request to define an absence type using calendar days for absence limit calculation. The client need to count their weekends when they book an absence request. So for this I setup the absence calculation & duration to calendar days. I have an issue on half days, the system calculate as 0.8 or 0.2 and not 0.5. Because of this the number of limits is not calculated correctly. Did someone  faced this use case already, do you have any clue on how to setup to make sure half a day is 0.5, weekend is counted and limits are correctly calculated. here is the standard calculation of IFS for calendar days & number of hours per day is 9.6h.thank you,Cristina 

It appears that the Public Holiday Compensation requirements have changed somewhat recently in App10 Aurena.The original setup that was working was that a PCH Day Type was created with an Absence Wage Code, Fixed and Value of 8. A PCH Schedule was created with a date and the PCH Day Type connected. The PCH Schedule was connected to an Employee’s Schedule and Rules Assignment. A Substitute Schedule was not required. On a day defined in the PCH Schedule, 8 hours of the Absence Code would automatically be inserted into the Employee Results for that day.The above setup has stopped working. Page Help  indicates that now a Substitute Schedule for Public Holidays has to be created and connected to the Cycle Schedule. Page Help also indicates that PHC Day Types also have to be created with Increment Wage Types instead of Absence Wage Types. When I follow the Page Help the Attendance now indicates the day is a Public Holiday, but Results are not generated for the day. I have ma

For our German businesses we are looking to track breaks and lunch in time card. I have set up flex day rules and flex break rules for 0.5 Lunch after 6 hours and 0.25 Break after 9 hours. However when clocking in and out throughout the day, we lose the time card break records. Are we missing any simple setup that will show the breaks in interval. We intend to use Timeclock to support tha capture of non-working time but managers still want to see a break has been taken when an employee physically clocks in a simple result. Version: 24R2.6

We’re running IFS 23R2 SU6 on-prem, with Time Clock on managed android tablets around our different sites.When we do CRIM deliveries, or have to take IFS down for other reasons, some Time Clock units bounce back fine. But a bunch of them will fail to authenticate and go back to the authentication screen. Our MDM tool doesn’t allow us to remote on directly to re-authenticate, which leaves us two options:Either get a bunch of people from service desk to do site walks and authenticate the terminals again. Leave them broken overnight and fix them when we get there in the morning (this means that the afternoon and night shift don’t have time clocking, and the morning shift are also frustrated as they get on site long before we do).Are there any solutions out there to this problem? Is this something IFS are aware of as a bug? Or have other users found different ways of addressing this issue?

Hello Can somebody help me with that point please ?There is an HOLDING with Company A and Company BEmployee SMI begins in Company A. She left Company A to go to Company B.I want to anonymize Employee SMI Data (with Personal Data Processing ) in Company A BUT NOT on Company B, in which the employee is still working ? Many thanks for your help, waiting to read your answers !

Hi,Is there a Report for Contractor Time that has been registered but not yet invoiced (PRJT13 Postings Balance)?We are using Time Registration for Contractors to Enter Time Sheets. We then match the Supplier Invoices from the Contractors against the Project Transactions. These use PRJT13 - Project Time Reporting for Contractors Counter Booking. The Project Transactions Time Transaction credits PRJT13. When the Supplier Invoice is matched it debits PRJT13. At any time there will be a balance in the General Ledger in the Account used by PRJT13 relating to to the Contractor Time that has been registered but not yet invoiced (similar to the Purchase Order Receipts leaving a balance in the Account used by M91 relating to what we see in the “Received - Not Yet Invoiced” Report.Thanks for any help.Cheers,Graham

 HiI recently started with the course “IFS Cloud - Human Capital Management - Employee & Organization Management (Virtual Blended Course)”, ID: SOCLDBEOM202303I completed the course, but without training in the specific environment for it. So now that I got access to the environment, I can’t seem to re-launch the learning videos anymore.For context: Registered for the course on 29/10/2025, finished the course on 30/10/2025. Normally the videos should stay available for 1 month isn’t it? As you can see below, there doesn’t seem to be the option to re-launch any of the videos.  

Hi all,Do you use Employee Selection Groups ?How to update the employees assigned to them ?It is possible to create Employee Selection Groups on the page: /main/ifsapplications/web/page/EmployeeSelectionGroup/List;path=0.985058153.1320681539.1213741080.78114610.836883027.277183867It is possible to assign an employee to an Employee Selection Group when creating the employee.The Employee Selection Groups can be used in the filters on the HR projections.But, it's impossible to assign an existing employee to an Employee Selection Group.Just as it's impossible to modify the employees assigned to an Employee Selection Group.Which projection allows modifying the employees assigned to Employee Selection Groups?Which view accessible via DataMig contains this information?Regards,Mickaël

Hi everyone,I’m looking for feedback from IFS Cloud users on how you manage employee claims for cents per kilometer. Are you primarily using the Expense module for this, or have you configured an approach within the Timecard that integrates seamlessly with payroll alongside other timecard transactions? Any insights would be greatly appreciated.  Thanks, Emilly BarkerProject Quantum Test Lead - HCMQuanta Services Australia

Hello,after 25R1 installation we have issue with unprocessed travel requests (change of status for example) because newly added fields with time zone. On client value is displayed but not in table/view. How this can be easily solved?Thanks.Tomas 

Version: IFS Cloud 23R2 Employee is having valid schedule. Absence Type MDL001 is configured as ‘Calendar Days’When applying this leave for half day (with either First half or Second half), it is doing wrong calculation.It is calculating Absence Duration as 0.17 Calendar Days, however it should be 0.5 days. Employee schedule is 8 hours; however system is doing calculation based on 4 hours/ 24 hours = 0.1666 days. There is another absence ‘Annual Vacation’ which is configured as ‘Working Days’, for that system is calculating half day leave correctly.The issue is happening when Absence is configured based on ‘Calendar Days’.Anyone has any idea about this issue? Please provide resolution, if you are aware.ThanksVikas Jain

Hello IFS Community,I hope this message finds you well.I am currently working on implementing a structured Employee Performance and Evaluation process within our IFS environment (Cloud 24R1). The goal is to establish a clear workflow that includes both employee self-assessments and Supervisor Assessments, ultimately leading to a consolidated performance review.I am looking for guidance or sample documents from anyone who has successfully configured this. Specifically, I am trying to find or create a complete set of: Configuration Guide/Checklist: A step-by-step guide on the necessary setups within IFS Applications. Data Model / Table Structure: Understanding the key tables involved (e.g., PERFORMANCE_REVIEW, PERF_ASSESSMENT_QUESTION, PERF_RATING_SCALE). Sample Workflow Definition:

Hello,how do I set up the automatic conversion of annual leave entitlement from e.g. 25 days to entitlement for an employee who started on 1 September, i.e. to automatically reduce the entitlement according to the start date? Thank you 

After terminating and subsequently rehiring an employee, users encounter the error “Employee is not valid” when attempting to report time transactions. Additionally, the employee does not appear as an available option under the Assignee field in work tasks.What could be causing this issue? Could you please advise?