HCM (Human Capital Management, Payroll)

Within Australia, we want to accrue annual leave of 2 days accrued every month, is there a way of doing this within IFS?

hello, I have a request to define an absence type using calendar days for absence limit calculation. The client need to count their weekends when they book an absence request. So for this I setup the absence calculation & duration to calendar days. I have an issue on half days, the system calculate as 0.8 or 0.2 and not 0.5. Because of this the number of limits is not calculated correctly. Did someone  faced this use case already, do you have any clue on how to setup to make sure half a day is 0.5, weekend is counted and limits are correctly calculated. here is the standard calculation of IFS for calendar days & number of hours per day is 9.6h.thank you,Cristina 

It appears that the Public Holiday Compensation requirements have changed somewhat recently in App10 Aurena.The original setup that was working was that a PCH Day Type was created with an Absence Wage Code, Fixed and Value of 8. A PCH Schedule was created with a date and the PCH Day Type connected. The PCH Schedule was connected to an Employee’s Schedule and Rules Assignment. A Substitute Schedule was not required. On a day defined in the PCH Schedule, 8 hours of the Absence Code would automatically be inserted into the Employee Results for that day.The above setup has stopped working. Page Help  indicates that now a Substitute Schedule for Public Holidays has to be created and connected to the Cycle Schedule. Page Help also indicates that PHC Day Types also have to be created with Increment Wage Types instead of Absence Wage Types. When I follow the Page Help the Attendance now indicates the day is a Public Holiday, but Results are not generated for the day. I have ma

For our German businesses we are looking to track breaks and lunch in time card. I have set up flex day rules and flex break rules for 0.5 Lunch after 6 hours and 0.25 Break after 9 hours. However when clocking in and out throughout the day, we lose the time card break records. Are we missing any simple setup that will show the breaks in interval. We intend to use Timeclock to support tha capture of non-working time but managers still want to see a break has been taken when an employee physically clocks in a simple result. Version: 24R2.6

Transfer to Payroll - assistent for travel expenses… We do not pay travel expenses directly from IFS, we transfer them to our Payroll system. The Payroll system does not upload .dat file, so we have to change format to txt.Where in the application can we adjust the file type ?

We’re running IFS 23R2 SU6 on-prem, with Time Clock on managed android tablets around our different sites.When we do CRIM deliveries, or have to take IFS down for other reasons, some Time Clock units bounce back fine. But a bunch of them will fail to authenticate and go back to the authentication screen. Our MDM tool doesn’t allow us to remote on directly to re-authenticate, which leaves us two options:Either get a bunch of people from service desk to do site walks and authenticate the terminals again. Leave them broken overnight and fix them when we get there in the morning (this means that the afternoon and night shift don’t have time clocking, and the morning shift are also frustrated as they get on site long before we do).Are there any solutions out there to this problem? Is this something IFS are aware of as a bug? Or have other users found different ways of addressing this issue?

Hello Can somebody help me with that point please ?There is an HOLDING with Company A and Company BEmployee SMI begins in Company A. She left Company A to go to Company B.I want to anonymize Employee SMI Data (with Personal Data Processing ) in Company A BUT NOT on Company B, in which the employee is still working ? Many thanks for your help, waiting to read your answers !

Hi,Is there a Report for Contractor Time that has been registered but not yet invoiced (PRJT13 Postings Balance)?We are using Time Registration for Contractors to Enter Time Sheets. We then match the Supplier Invoices from the Contractors against the Project Transactions. These use PRJT13 - Project Time Reporting for Contractors Counter Booking. The Project Transactions Time Transaction credits PRJT13. When the Supplier Invoice is matched it debits PRJT13. At any time there will be a balance in the General Ledger in the Account used by PRJT13 relating to to the Contractor Time that has been registered but not yet invoiced (similar to the Purchase Order Receipts leaving a balance in the Account used by M91 relating to what we see in the “Received - Not Yet Invoiced” Report.Thanks for any help.Cheers,Graham

Hi all,I am trying to add half day as an absence. My aim is from 27/10/2025 to 31/10/2025 in total 3.5 days annual leave. 28/10/2025 is half day and 29/10/2025 is public holiday.So first of all I defined a new day type as HALF-HOL which has 3.75 hours working. Then I add the date 28/10/2025 as half day to my substitute schedule. After that, I also match the substitute and my main regular cycle schedule.​​​​​​However, when I register the absence from 27/10/2025 to 31/10/2025, it ends up with 4 days but my aim is 3.5 days. It process well with the whole day holiday but not the half day. What am I missing?  

 HiI recently started with the course “IFS Cloud - Human Capital Management - Employee & Organization Management (Virtual Blended Course)”, ID: SOCLDBEOM202303I completed the course, but without training in the specific environment for it. So now that I got access to the environment, I can’t seem to re-launch the learning videos anymore.For context: Registered for the course on 29/10/2025, finished the course on 30/10/2025. Normally the videos should stay available for 1 month isn’t it? As you can see below, there doesn’t seem to be the option to re-launch any of the videos.  

Hi all,Do you use Employee Selection Groups ?How to update the employees assigned to them ?It is possible to create Employee Selection Groups on the page: /main/ifsapplications/web/page/EmployeeSelectionGroup/List;path=0.985058153.1320681539.1213741080.78114610.836883027.277183867It is possible to assign an employee to an Employee Selection Group when creating the employee.The Employee Selection Groups can be used in the filters on the HR projections.But, it's impossible to assign an existing employee to an Employee Selection Group.Just as it's impossible to modify the employees assigned to an Employee Selection Group.Which projection allows modifying the employees assigned to Employee Selection Groups?Which view accessible via DataMig contains this information?Regards,Mickaël

Hi everyone,I’m looking for feedback from IFS Cloud users on how you manage employee claims for cents per kilometer. Are you primarily using the Expense module for this, or have you configured an approach within the Timecard that integrates seamlessly with payroll alongside other timecard transactions? Any insights would be greatly appreciated.  Thanks, Emilly BarkerProject Quantum Test Lead - HCMQuanta Services Australia

Hello,after 25R1 installation we have issue with unprocessed travel requests (change of status for example) because newly added fields with time zone. On client value is displayed but not in table/view. How this can be easily solved?Thanks.Tomas 

Version: IFS Cloud 23R2 Employee is having valid schedule. Absence Type MDL001 is configured as ‘Calendar Days’When applying this leave for half day (with either First half or Second half), it is doing wrong calculation.It is calculating Absence Duration as 0.17 Calendar Days, however it should be 0.5 days. Employee schedule is 8 hours; however system is doing calculation based on 4 hours/ 24 hours = 0.1666 days. There is another absence ‘Annual Vacation’ which is configured as ‘Working Days’, for that system is calculating half day leave correctly.The issue is happening when Absence is configured based on ‘Calendar Days’.Anyone has any idea about this issue? Please provide resolution, if you are aware.ThanksVikas Jain

Hello IFS Community,I hope this message finds you well.I am currently working on implementing a structured Employee Performance and Evaluation process within our IFS environment (Cloud 24R1). The goal is to establish a clear workflow that includes both employee self-assessments and Supervisor Assessments, ultimately leading to a consolidated performance review.I am looking for guidance or sample documents from anyone who has successfully configured this. Specifically, I am trying to find or create a complete set of: Configuration Guide/Checklist: A step-by-step guide on the necessary setups within IFS Applications. Data Model / Table Structure: Understanding the key tables involved (e.g., PERFORMANCE_REVIEW, PERF_ASSESSMENT_QUESTION, PERF_RATING_SCALE). Sample Workflow Definition:

Hello,how do I set up the automatic conversion of annual leave entitlement from e.g. 25 days to entitlement for an employee who started on 1 September, i.e. to automatically reduce the entitlement according to the start date? Thank you 

After terminating and subsequently rehiring an employee, users encounter the error “Employee is not valid” when attempting to report time transactions. Additionally, the employee does not appear as an available option under the Assignee field in work tasks.What could be causing this issue? Could you please advise?

My company uses team structure, and currently has Priority to Team and Supervisor Setup and access is based on Team and Supervisor Setup, I would like the HR team members to access all employees and be able to approve and authorize employee time,  I can add their records as indirect supervisor under Supervisor section of Employee file and give access but there are around 1000 employees, Is there are any other ways to do it easily?

Hi everyone,While I’m trying to register an absence, I get an error message as below: “ORA-20105: AbsenceLimitUsed.ABSLIMITPROPERROR: Absence limit IZ001 which was allocated is greater than current absence limit.”The employees’ base limit is IZ001 which is 20 days, and all previous unused day absence type is IZ020 and it is 170 days. (Which is an absence type that also carry-forward)  What am I missing? A parameter or is it about period? Thanks

What is the process in the cloud for doing an upload? I only have the step-by-step instructions for it.

Hi,We have a problem in IFS Cloud (recreated in both 24R1 and 24R2) when it comes to automatically creation of normal time by the background job “Generate Timrep Intervals and Hours”  in combination with increments (or overtime or other time reportings) already reported before the day is handled by the background job. It works as expected/requested for employees with time base “Generated results” but not for employees with time base “Generated clockings”. This creates an issue when an employee has for example planned stand-by-time (increment) that is registered for a future day (a day that has not been handled by the background job yet). When the day is handled by the background job, it does not create normal time if there’s already any time reports on that day (if employee has time type “Generated clockings”). In IFS 10, the normal time is being automatically created in the same case (i.e employee has time base “generated clockings”

Dear All In our CFG enviornment, when the multi company employee registers his hours on the project activity, MCPR information [highlighted in red below] is filled automatically, but in UAT not. I compared the properties related to MCPR and the project setup parameters including the default link 1:1 on both the environments. Everything seem the same. Is there anything I missed whereby the MCPR information is not fetched automatically?  Thanks,Asela

This is from 24R2: When I use the “Copy Expense Sheet” function and change the “from date” on the copy, which is a normal thing to do for a repeating expense claim or travel, the Expense Rule is nulled and I end up with a new travel expense without expense rule! It is not possible to change the expense rule in the copy process.This is when none of my 4 expense rules are marked as default. If I set one rule to be default, the default rule is chosen when I copy an expense sheet, but this could easily be wrong and I have to remember to change expense rule when the copy is created, to be able to use the correct expense codes etc.I want my copy to have the same expense rule as the original in the first place, is that possible?Regards, Dag Example: At this point I have just changed the date from July to October, and the Expense Rule field is emptied:

Hi, Is it possible to enter time recording per day instead of hours ? For example, I report 0.5 day or 0.25 day.It is to do project time reporting and avoid confusions with working hours ? Thanks and Regards,Anne-Sophie

The Person id was incorrectly provided while creating the Employee file.Is it possible to make changes to the created person record( change the person id) or do we need to terminate the employee and start over again?