HCM (Human Capital Management, Payroll)

Hi! A customer encounter the following messages when terminating  employees in IFS 9. This issue has been going on for a while making the use of the assistantWould anyone happen to know what might be causing this, or have come across something similar? Any help or guidance would be greatly appreciated! 1.We also have another similar error message (sorry for the swedish) Translation: Field [SEQ_NO] is mandatory for Employee Status Details and must have a value.  Would you have any ideas ​@ADDMARIAE ?  Thanks! 

It appears that the Public Holiday Compensation requirements have changed somewhat recently in App10 Aurena.The original setup that was working was that a PCH Day Type was created with an Absence Wage Code, Fixed and Value of 8. A PCH Schedule was created with a date and the PCH Day Type connected. The PCH Schedule was connected to an Employee’s Schedule and Rules Assignment. A Substitute Schedule was not required. On a day defined in the PCH Schedule, 8 hours of the Absence Code would automatically be inserted into the Employee Results for that day.The above setup has stopped working. Page Help  indicates that now a Substitute Schedule for Public Holidays has to be created and connected to the Cycle Schedule. Page Help also indicates that PHC Day Types also have to be created with Increment Wage Types instead of Absence Wage Types. When I follow the Page Help the Attendance now indicates the day is a Public Holiday, but Results are not generated for the day. I have manually run the Da

Dear team, is there someone who knows where we can we can nominate potential successors behind an employee, such asREPLACEMENTS READY NOW                            REPLACEMENTS READY IN FUTURE       (2-4 YEARS)                         is this functionality exists?

Hello Community,We have an 8 hr. shift ending at midnight.  We are using “Rounding Rule Definition” for rounding to the nearest ¼ hr.  I’m trying to set the rule for an early-out clocking resulting in an Interval “Time Out” of 12:00 am.  However, IFS is not liking it:Early-out Clocking Resulting in an Interval “Time Out” of 12:00 am???2nd Shift ScheduleCan this be configured, How??Thanks, Troy

Hello all, Currently working in IFS 10 Update 11, IEE - we’re noticing that on the Time Clock, the List of Values for  Operation ID on the Stop Production and Report Qty Complete buttons are not consistent. This is happening even though the LOV view for both of the buttons is exactly the same. Here’s a screenshot from the Time Clock Type Detail Items for those two buttons:Both of these buttons take Employee No and Op ID as the editable inputs. For the Stop Production Button, once you enter the employee no, the list of values for Op ID shows any operation that the employee is clocked in to. However, for the Report QTY Complete button, the employee number is not passed into the query, leaving a huge list of operations to select from instead of a few. We’ve also tried messing around with the “LOV Where” column for the Report Quantity Complete button, but can’t get the employee number to pull into the filtering. Has anyone seen this before or know what the proper syntax for the LOV Where c

Hi All,I need some assistance implementing automatic day type switches in cloud.Is it possible to see whether a day type switch has been activated - which screen please?Is it possible to use the day type switch when logging in/out times in the time card or time card details screen? I have seen some older documentation which suggests this can only be used in conjunction with time clock.but this additional detail is missing from the 24R2 documentationI have created the automatic day type switch Which should result in a completely different wage code result being used - recalculating the results below makes no difference.  I’ve checked I’m using the correct schedule and day type for this employee. Would appreciate anyone’s thoughts on this.Dave

Let’s say we are on 25 may 2025, and the month of apris is already closed, users are still able to enter time on account dates during april and they are not blocked until it goes to accounting. Is there a way we can block at the time registration ? 

Good morning.  If an Employee number changes due to change in Employment Type (e.g converted from Contractor to Perm), how do you handle this in IFS since you can’t modify the Employee Number?Thank you.Anya

Hi everyone,We’re trying to implement a very simple overtime policy in IFS Cloud HCM / Time & Attendance (24R2) and I’m struggling to get the rules to behave as expected.Business requirementEmployee group Weekly contract What should happen Full-time staff 37 h 30 m Never allowed to enter (or have calculated) overtime. Part-time staff Anything < 37 h 30 m Can book additional hours up to 37 h 30 m; anything beyond that should switch to normal overtime.  What I have tried Overtime Rule Period Type = Week Full-time rule → Period Qty = 0 Part-time rule → Period Qty = 37.5 and “Max Hours” on the first overtime interval Rule Types linked to each Overtime Rule and assigned to employees via Employee Schedules & Rules. For part-time, I set the first interval after the contract end to an “EXTRA” wage code and limited the hours to 37 h 30 m. Recalculated clockings. Issue Full-time employees can still pick an overtime wage code on Timesheets / T&A.

Hi everyone,I’m currently logged in as an HR user in IFS Cloud and have noticed that I can view the documents of my manager(supervisor), who is also part of the HR department. This raises a concern, as these documents may be confidential and should ideally not be accessible to peers or subordinates within the same department.Is there a way to configure access controls so that HR users can only view Their own documents Documents of employees who report to them but not those of employees at the same level or above in the organizational hierarchy (especially within HR)?I would appreciate any guidance on how to set up this kind of access restriction, whether through permission sets, document access roles, or any other recommended configuration in IFS Cloud.Thanks you. I have attached a screenshot for your reference and all the 4 documents that can be seen in below SS related to user HJ should not be visible to logged in user MW  

Hello, Is there an easy way in the Human Capital Management module to restrict managers from being able to approve their own expense sheets? Currently, their own expense sheets show in: Human Capital Management>Manager Services>Expenses>Expenses to Manage And they have the ability to approve the expense from there (even though we have asked them not to). I am not extremely familiar with this module, so I may be missing an obvious solution here. We are using IFS Cloud 24R1U4 Thank you! 

Hi All,I'm having some difficulty defining an access role where a user can only remove authorizations.Specifically, an HR employee is responsible for performing a final check and must be able to remove authorizations, bot project input and attendance, but not authorize them. The authorization action is reserved for another role.The deletion of the input is also not needed - the person only needs to remove the authorizations.Does anyone have suggestions on how we can define this kind of role in the cloud environment?Thanks in advance!

When swipe the card time clock  machine shows below error Field [ABSENCE_TYPE_ID] is a required field for leave requests and requires a value. It has enabled the card driven execution for absence request in time clock and  Access granted via access role connected time clock user used to setup the time clock Has anyone encountered this issue before or knows the reason behind it

Hi Community,Does anyone know whether IFS Time Clock can be used with a fingerprint / facial recognition type device. All we want to do is set up IFS time clock such that Time In / Out are recorded with a finger scan or a face scan. The customer doesn’t want to use a card reader.Thanks in Advance!Malik

Hello Community,Is there a way to extract the total registered overtime hours for an employee in IFS cloud? Thanks

Good day.  We added a CompanyID to the Person Name (after the Surname).  In the Employee File though we would like to only have the Name and Surname of the Employee Displayed without the CompanyID behind the Employee Surname.Please can you assist with correct steps to take to ensure Employee Name displays as required?Thank you.Anya

After entering an entertainment expense item, a new box called “No Agenda” pops up. However, we don’t know where such an agenda should be added.We’ve tried filling out all empty field (References, text fields, etc.), there is a guest list registered, we’ve also added attachments to the expense lines.Does anybody know how this works?We are using IFS Cloud. 

In our setup, employees report time via FEND linked to IFS. Currently, the time reporting window shows upcoming weeks as well, allowing users to enter time for future dates.We need to restrict time reporting to the current week only, either by hiding future weeks or triggering a validation error if attempted.Is there a way to configure or customize this behavior?Thanks, Vihanga

L.S., in Cloud 21/R1 Curricululum, the following is mentioned for Payroll Integrations;with slide start/overview: It seems that for the following: There are standards defined or available (I recognize ADP): Is this indeed the case?Is there a standard available for interfacing with Exact?

The Specifice Sales Prices has a field for Markup Percentage and Markup Price.  Neither of these are editable and are not able to be set when create a new row.  How is this supposed to work?  How would I go about changing these fields.  I can set these values when working wth the Standard Sales Price.Thank you.Patrick

Hi All,I’m trying to delete an employee under a specific company, but I’m encountering an "insufficient rights" error. Could anyone please advise what access or permissions are required to perform this action?  

Hi Experts,I’m trying to do a overtime calculation using the calculation formula definition, I'm basically trying to fetch a wage code from time card results and multiply by 1.5 and display in another wage code,the below is the setup,      I’m not getting the anticipated results, Could someone help me to understand what am i doing wrongly here. Best Regards,

Hi I’m trying to configure a new Employment Assistant with the HR Assistant configuration.One of the things I would like to do, is setting a value as default in some of the fields.This one as an example:  Hope someone can give me a hint here, or kill my hope of fixing this :)Regards,Kathrine Rane

Hi HR ExpertsWe have 2 leave types, statutory and non-statutory. Through the Request Absence feature in IFS, the employees can select only the leave type statutory. So that works fine. Type non statutory is turned off as shown below. How can we automatically activate for selection on the absence request once all the statutory leaves are used? [I know manual activation is possible through edit in the screen]  Version 24.1.9Thanks,Asela

IF i was setting up docman classes (six ) per region and havig about 15 regions….I was to attach existing document to the right employee (incase the bulk upload was provided wrong employee detail for one document oout of many ) how do i make sure that when get use the right employee file page doc attachment with the classes and formats ..the document is alread in IFS except that its assigned to the wrong employee…I expect before detaching the document making a not of the “doc number” and detach to get rid of wrong employee association. However with the right exployee attach the existing “doc number” one shoudl go through the  attach existing button before the New document and search for the document , however here it shows all document within IFS right from invoce expenses etc...expecially with Multiple companies / regions / classes ..how to customise what is able to be shown in the attach existing page !!! My issue is its showing all types of document not the employee file related cla