HCM (Human Capital Management, Payroll)

1260 Topics

TWIMLKDo Gooder (Employee)

asked in HCM (Human Capital Management, Payroll)

How to carry forward absence limits from more than 1 year?

Hi, Can anyone please elaborate me on how to generate carryforward absence limits for more than one year?For example, employee A got 20 unused days of earned leaves in 2021 and another 20 unused earned leaves in 2022. When we are generating Carry forward absence limits for 2023, I would expect to see (20+20) = 40. However, system shows me 20 days (that is the CF balance from 2022 only).

3 months ago

Keerthan MoolyaDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

User should not apply the ALLOWANCES

The users used to claim newspaper allowance and conveyance allowance by applying in ESS. However, from November 2023, the newspaper reimbursement and conveyance allowance shall be paid with the salary. Therefore, the system should allow the users to claim the newspaper reimbursement and conveyance allowance till October 2023. The system should restrict or disable the functionality while applying reimbursement/allowance from the month of November 2023. Requested you to look into the case.

3 months ago

VWagnerDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Checking for Null / empty value in Calculation Formula

Hi,I’m working with Calculation Formulas and need to check against calculation fields if they’re empty.I’ve tried to check for= ‘’= ‘!%’<> ‘%’and only an equal sign without defining a value (= )None of these options work. Does anybody know how you can search for it? Thanks!

3 months ago

Frank WeberDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Apps 9 HCM Lunch break longer than defined in flex break rule

Hi!I have the following situation:I use the flexible break rule. The rule says that after 6 hours the system calculates 30 minutes break and after 9 hours an additional 15 minutes are calculated. I ust Break on work hoursNow I have the following situation: The employees are allowed to take a break longer than defined in the flexible break rule. For example the employee has to take a break of 30 minutes after 6 hours but he is also allowed to make a break longer than that. My normal schedule goes from 06:00 to 14:30. So 8 hours normal work and 0,5 hours break. If I just clock in and out at the beginning and end of the work day everything works fine. I also use a flex day rule:Now I have the issue that if my break is longer than in the flex break rule this time gets deducted from my normal time instead of my flex time.I get those results:I would expect a result of 8,00 hours for wage code Z100 and a deduction of 0,25 hours from my flex time account. Wage code Z130 is calculated by additi

3 months ago

ioana.ionescuDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

New Employee Assistant Error: Associated Form Does Not Exist!

Hello, We are using IFS9 and one specific user is getting the following message when opening the New Employee Wizard; If Ok is clicked, nothing happens.The Information Message disappears but the employee can not be created.We tried to clear cache, cookies, tried connecting with multiple browsers, resetting the user profile but nothing seems to work. Users from the same organization are not having the problem so it is not something related to any VPN or Firewall. Has anyone encountered the same issue? If yes, how can be fixed? Thanks,

3 months ago

JukkaJSidekick (Customer)

posted in HCM (Human Capital Management, Payroll)

External user right management / Cross domain id management

Hibackground:The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area.I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs automation and automatio

3 months ago

WyrDavidBSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Absence Limit Generation error - ORA-20124: Error.NULLVALUE: Field [ABS_LIMIT_DIMENSION] is mandatory for Absence Limit Value and requires a value

Hello Everyone,I am trying to set absence limits for employees and am getting the error message ORA-20124: Error.NULLVALUE: Field [ABS_LIMIT_DIMENSION] is mandatory for Absence Limit Value and requires a value.when I use the “generate limit” button in the “absence limit log” page (and also the “absence limit year” page.I believe I have set up the absence limit definition, limit definition details, and limit value details correctly, as shown in the screen shots below - but I must be missing something.These are the settings for the absence type this is one of the employee file records I am getting the same error for a contractor type employee and a permanent type employee.If anyone is able to assist, I would be very grateful.Many thanks in advance - Dave IFS Cloud 22R2.5

3 months ago

KavindaLSidekick

asked in HCM (Human Capital Management, Payroll)

Absence limit generation at the end of the year is not working.

Hi Experts, When I generate absence (manual absence type) it work only if the valid from date is before Month of August. If any limits are defined on or after august it does not generate any value.E.g Absence generated from 1 July 2023 - 31 December 2023. This works fine as shown below. However, if I generate absence after July, e.g 1st August -2023 - 31 December 2023. It does not generate any limits even it says limits generated. Limit detail is empty. Is there any parameter to generate absence for the latter parts of the year? Thanks.

3 months ago

ERJJUUSOKORODo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Timeclock not showing balance

Our Timeclock has button for Balance. It brings up new window for showing the balance, but there is no data except name on left upper corner. Buttons for timecard and arrival time are setup same way and those work fine, but balance is not showing up. (Sorry for finnish language. Name under Saldo=balance, but no info on Balance type or value) This is configuration for Balance button.

3 months ago

XitSakunESidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

Seeking Help with Time Reporting Screens Configuration

Dear Community Members,I hope this message finds you well. I'm reaching out to seek your valuable assistance in configuring our time reporting screens. Currently, we are encountering difficulties when trying to open and input data in these screens, making it challenging to perform necessary actions.We are in the process of implementing this in a newly created IFS CLOUD(23R1) environment. Any helpful documents or resources you could share would be greatly appreciated. Your support in guiding us on how to configure the following screens would be immensely helpful:1. My Time Card2. My Time Registration3. My Time Registration-Grid View4. Time Registration5. Project Transactions6. Time Registration Grid ViewThank you in advance for your support and guidance.Best regards,Sakun Edirisinghe

3 months ago

DBowdenDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Ongoing absences being reticked.

Hi all,Apps10 UPD18We have had quite a few bugs with ongoing absences not working as expected.When a user has ongoing absence ticked and then returns to work. The clocking will end the ongoing absence as expected. Fine.However when a user returns to work and either forgets to clock in or works from home then even if the ongoing absence has been unticked by HR then it reticks the ongoing absence when the background job runs at 12.10am to forward the absence.The only way to prevent this from happening is to remove the absence interval in time card day as well as unticking the ongoing absence.Is this expected and normal behaviour?Would it not make sense for the absence interval for that day to also be removed when ongoing is unticked as its ending the absence for that day.Thanks

3 months ago

Frank WeberDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

poosibility to restrict access to employee selection templates in IFS Cloud for a defined group

Hi Community!I have another interesting and (from my point of view) relevant question concerning the restricted usage of employee selection templates.As you might know I can define different employee selection templates by using different selection parameters (Like Position, Schedule, Wage Class and so on)As far as I konw this is mainly used to generate anual Absence Allowances for Vacation or Special Vacation for heavily disabled empoloyees.Now I have a situation, that a certain group should not be able to see all the templates and so I am looking for a way to restrict access to certain selection templates for certain employees.The reason of this issue is the “My Team Absence Calendar”-Page because if I use the Selection Criteria- Button as an employee I can see all the templates:As you see there are both selection templates visible for this employee. What I am trying to archive is that this employee can only see the first template and the second one shouln’t even be visible nor selec

3 months ago

TosohLBlumHero (Customer)

asked in HCM (Human Capital Management, Payroll)

Internal Price/Employee Price

What is the purpose of the data in the screen Project Management/Basic Data/Pricing/Internal Price on the Employee Price tab?This information is also available on Human Resources/Employee Management/Employment/Standard Costs.

3 months ago

Stefan Frey Bytics GroupDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Big Issue with Time Clock - Wrong user gets Clocking - GO LIVE!

Dear Community, we have a big issue with a Time Clock Clockings for a Customer which went Live 4 days ago. There is an already identified Bug that we cannot use Swipe cards since Auto Resume Option of corresponding Operations in Manufacturing is not working. For this we get a Fix but unfortunately first with 23.R1.SU10. This is why we have to enter the employee Number manually or via Drop. But while using this “manual Entry” of the Employee number in Time Clock terminal we found that often Employee A is doing the Clocking but the Action will be performed on Another Employee. The Employee who left in real is then still clocked in and another is clocked out which causes a big Problems in time Cards since all booking must be checked and even cannot be found which are correct or wrong… IFS Support is already alarmed but has anybody experience with this behaviour? Thanks Stefan

3 months ago

Frank WeberDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Half day Vacation/Absence and flextime in IFS Cloud

Hi Community! I have an issue with hald-day Vacation.Following situation:I have an employee with a very flexible schedule- He/she can start his/her work beasically whereever wanted. The normal in is at 08:00, the normal our is at 16:06. That makes 7,6 hours in total. A flexible break rule is used as well as flextime balance.If the half day vacation is located in the first half of the day, then the wage code for vacation (wage code 300) is calculated correctly with a value of 3.8 hours.In this case (on date 27. June) everythin is calculated correctly. The employee works 30 min less than he has to and he gets a deduction from his flextime balance. But if the absence is located in the 2nd half of the day, the result for the absence wage code is 4.3 hours. I would expect, that it should be 3.8 hours as well (=50% of the sceduled hours). And because of this behavior I get incorrect results for the flextime balance and the scheduled hours (Wage code 100)Has anybody the same experience? Has a

3 months ago

AnyDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Absence Generate Limit Year

Hello community,I have generated an Absence Limit year for an employee, and I have noticed that the fields individual working hours is not coming although I did define in my Absence group. I don’t know if there’s a bug or something. Because If I change the limit unit for example “Factor based” worked fine.And the available limit shoul not be 35? Thanks and best regards,

3 months ago

dhinesbeyDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Remove Confirmation Ability

Good Day. We have been attempting to remove the ability to unconfirm time registrations for employees in our company. We would like them to be able to register time and confirm their time. However we do not want them to be able to remove confirmation once complete, we only want supervisors to be able to unconfirm their time. We have attempted to set this up through Access Attribute but can’t figure out the correct configuration. Does anyone know how to set this up so employees can not remove confirmation?

3 months ago

Susan SuSidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Travel request issues

hello,we try to use travel request function, some issues need you help to make it happen:Can you share some simple steps to follow: registered/confirmed, approval, link to expense? Try to add new travel request, but status being shown “Approval not required” though configuration set up approval rule and amount based set up, any steps missing? How to create expense sheet from travel request, in help, where to find “one expense option in a trave request is required to be in “Selected” state” ? and Where to find “Right- click and click Create Expense Sheet” ? Your feedback is appreciated. ThanksSusan

3 months ago

Frank WeberDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Impact of Valadity periods of communication methods in Private Contact Information - Page – probably a bug

The described issue is part of Human capital management. More specific it is part of the employee file and the communication methods in the private contact information page.In this page I can enter the private address of the employee and I can enter different contact methods (like phone number, mobile number, e-mail-address and so on).Those communication methods have their own validity periods in a submenu where I can get by pressing Edit-button and choose “contact method”.This leads me to the Contact Details Submenu: When comparing the validity periods of the different contact methods with the today-date (here 22.12.2023) you can see that all those contact methods are valid.When changes are done to the Contact methods validity periods they are still shown in Private Contact Information Page, even if they are not valid anymore (for example if employee gets new mobile Phone number.The starting situation is shown in the screenshot above. Now I will enter a new contact method for E-Mail a

3 months ago

RomanaDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Cloud - Balance Withdrawing

Hi,I would like to ask if there is some way how to withdraw balance hours automatically.My goal is to add hours from balance to time card result in case that employee did not fulfill day limit of normal hours for selected day.I created Balance type Compensatory and set some wage codes that increase and decrease balance.According to schedule, employee should be at work from 8am to 4pm + there is flexible break 0,5hour. He worked only 5,88 hours. I would like to automatically add missing hours from balance to result to fulfill day limit 8hours, for example at the end of the week.I tried Missing intervals and results settings, Additional result calculation, but it isnt working like I want to. Is there some standard functionality?Thanks a lot for any suggestion.Romana

3 months ago

Frank WeberDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Splitting an intervall by using calculation formula functionality

Hi Community! I have an interesting task by one of my customers. He wants to be able to be able to analyze his employee’s working times before and after 20:00 o’ clock.My idea is the following:I want to use the calculation formula functionality for doing this in combination with the additional result calculation and 2 different balances (one for working time before 20:00 and one for the time equal or larger than 20:00)For example the employee clocks in at 13:00 and has an interval from 13:00 until 21:00. In this interval there is a flexible break of 0,5 hours.Now I am looking for a calculation formula which splits this intervall:Intervall 1 after split: 13:00 until 20:00 so 7 hours in total with a break of 0,5 hours, so 6,5 hours worked when deducted the breakIntervall 2 after split: 20:00 until 21:00 so 1 hour in totalThe total worked hours will be changed to wage codes for balance accrual by using the additional calculation setup.Does anybody have an idea how the calculation formula

3 months ago

Daniel UdenDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Differentiate between a current or lingering absence.

Hi, is there any possibility in IFS to differentiate between a current or lingering absence.In some cases, it is necessary to deduct an absence from the salary. Today this is a manual laying on of hands we must do. BR Daniel

3 months ago

WyrDavidBSidekick (Partner)

asked in HCM (Human Capital Management, Payroll)

View My Personal Information

Hi All - please can someone help me with my self service\my personal information in Cloud 23R2.I have a dummy user/person/employee called director.This user has valid personal data (private contact information in this example - but there is also work contact info, related persons and documents) They also have a valid assignment with an access role assignedaccess role is configured as belowaccess roleThe company property fields include a valid YES record for the “SELFACCESS - Allow Access to Myself” property When logged on as this user, it is possible to create an absence request, my employment information screen, and my calendar works ok too. BUT - it is not possible to view the data in my personal information screen (nor the my personal information change screen)Please can someone help me to identify what is going wrong here?Edit - if I grant the director user HR Application Manager Access, the my personal information screen populates as expected.Many thanks in advanceDave

3 months ago

LMWJKUMARDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Offline Time Clock - Sync issue with remote site

Dear IFS Community Has anyone experienced issues with the Offline time clock functionality when IFS and middleware servers are on a different site? (Apps 10) The IFS and Middleware servers are in our US headquarters and a few time clock terminals in the UK. Each time the US servers are disconnected form the UK time clock, the offline functionality doesn’t work as expected. For every minute time clock is offline, terminal’s time stands still at 00:59 seconds and the buttons on screen don’t work. After 20 seconds it works fine for the next 39 seconds. During these 39 seconds, the time on the application matches the system time. Any transactions are buffered. When servers are reconnected, these buffered transactions sync back to IFS with accurate timestamps. But no transactions can be recorded between 00:59 and 00:20 for each minute. After a discussion with IFS R&D, we are curious if there are any other global organizations experiencing the same issue.

3 months ago

jiri.svobodaSidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Create Expense on behalf of another employee

Hello,we are using IFS10 version, update 5, soon going to update 8.Actually trying to solve issue with access for employees who should be able to create and confirm an employee expense on behalf of another employee.I was able to set up access for Person X to have possibility to create expense on behalf of the Employee Y from Company B. I have used Supervisor access setup screen, assigning to Person X access to position ID of Employee Y from Company B. The Person X is able to create and confirm created expense, but also is able to Approve the expense which is not needed. The Employee Y having default Self-Access Role assigned in Employee’s Assignemnt, including attribute for Self_access on Travel Expense. The attribute contains record with definition of possible values (Old/New) for EXPENSE status.Even the attribute EXP_REF_NO_AUTH contains possibility to have new value in EXPENSE_STATUS Approved, Employee X is not able to approve his/her own Expense. Unfortunately, Person Y (having ac

3 months ago

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HCM (Human Capital Management, Payroll)

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