HCM (Human Capital Management, Payroll)

Hi All,IFS allows employees to apply absences even its a public holiday. Do we have any chance block that? Regards,Malinda

Hello, Does anyone have the following situation: Resource pays for a meal which includes tp and taxesThey enter the full amount for reimbursement on their expense sheet.We can use Expense code to calculate taxes, but do not see an option for Tips.  Does anyone have a solution for this?Thanks you!

Curious to know if anyone can validate in a version later than 23R1 if this issue still exists.  Image showing the search used.When using the Performance Evaluations - Global view to search for an employees evaluation. No action occurs. I use the employee category to search for a single value and it doesn’t search.  Image showing the result of using the search function.However when I use the filter function, it works. This is only slightly inconvenient as we can’t share filter results.Image showing the result of the filter function using the same category.Does anyone have this problem in 23R2 or later? We’re in 23R1 for the moment until we complete our update. Any advice would be appreciated. 

We are using the Time Clock function for our employees and I have a recurring issue whereby an employee will have booked a half day of annual leave and clock out at the half day point or just after. When the employee clocks out, it is causing the absence to become ‘unlinked’ as the system seems to think the employee didn’t take the time off (they did) and gives them the entitlement back. Has anyone encountered this issue and know how to resolve it? 

Hello everyone,I have a few questions about how IFS Cloud works in these areas. I'm hoping to understand if there's a recommended approach, or if these are known limitations: MWO and HR integration Why don’t the MWO (Mobile Work Order) and HR modules work more seamlessly together? For example, time reporting in MWO seems to only support working hours. If a technician needs to report overtime, extra time, or absence, they have to switch to another window. Is there a plan to make this more unified? Surveys As I understand it, surveys can be added as raw data in the web app but can't really be processed or analyzed there. Is that correct? Is there any plan to improve this? Time reporting complexity Misc allocation doesn't generate wages. Having to do time reporting in two places is confusing for end-users, especially when instructing customers to report overtime, fill out the day, or log absences. Is there a best practice to avoid this double-entry? Am I misunder

When approving a single expense sheet, I receive a warning message if there’s an outstanding advance for the employee.However, when approving multiple expense sheets at a time, I do not receive any warning messages for any outstanding advances.Does anyone know why it will only warn me when approving a single expense sheet and not when approving multiples at a time? 

Hi all, I’m running into a strange issue with a REST API endpoint.When I hit the endpoint in the browser (while logged in), I get the expected JSON data. But when I try the same request in Postman or via a script, I get a 200 OK response with an empty body.Endpoint->https://hostname.com/main/ifsapplications/projection/v1/RecruitmentRequisitionHandling.svc/PersonnelRequisitions Postman Response Browser ResponseTroubleshooting so far: Confirmed authentication is working (token/session returns 200). Exported and replicated browser headers (including auth cookies/token) in Postman. Behavior persists across network environments and users. Has anyone else faced this kind of issue? If so, what was the root cause or workaround that helped you resolve it?

Right now, our IFS setup only allows an employee to request an absence for a full day or a half day, either starting at the beginning or end of the day.  We would like them to be able to set start and end times for their absence (say, for example, I have a dentist appointment in the afternoon and need to request 2 hours off from 12:00 p.m. to 2:00 p.m., but then will return to finish my day.)  When I enter an absence request, I have “time from” and “time to” available and it allows me to type into the box, however as soon as I press Save the times go away. Any suggestions of what I need to set up in order to save those times in the absence request?

Can anyone please confirm what options we have within IFS to set up a data retention policy I.e. How long data is stored before it is deleted?We would need this to be different depending on the product range so not the same policy across the whole environment. This is to comply with UK privacy laws.

Hi,The Time Card screen works in such a way that it only displays data for employees who are active within the specified date range. If I have a terminated employee, I can't search for them in this window. To view the data, I have to change the date range using another active employee and then search for the terminated one.In my opinion, this screen is poorly designed because the dates can only be changed in the context of a selected employee. In previous versions of IFS, the date fields were in the header, which didn't cause this issue.IFS replied that the behavior of this screen is in line with the standard.What do you think about this?Best regards,Krzysztof

Hello In France, we have sometimes to change the absence limit for all employees, we want to upload in mass. How can we do it ? Many thanks for helping us. Best regards Stéphanie MINEL

Hello Community,I have created some qualifications with an Expiring Qualification reminder template.I can see the expiring qualifications, but the system doesn’t send any notifications.Are you aware of an extra setup? Maybe an event?Thank you!  

Hi,All employees are connected to a cycle schedule without daytypes. If an employee send in a absence request for parental leave 50% for the period 2025-10-01 to 2026-03-31, how should that be filled in? Should we set “hours per day”? Do we need to set any “registration mode”?When is “Half Day Only” used? Regards,Karolina

Hi, we were surprised to realize that the standard HR LTU Licence provides access to the view “Employment Information” without any restriction. This view provides the global list of all our employees along contact data. That’s obviously a breach of data protection rules and as it is linked to LTU licence we cannot block it at permission set level. So is there a parameter somewhere that we may have forgotten or activated that provides such extensive data access ?In the below picture I’m logged with such LTU licence and i could fetch information from any company, not only the one I’m assigned with. 

Absence Registration Type  Can you tell the difference between Generated and Manual Absence Registration Type 

Hi,Would like to understand if more  time clock types are carddriven in IFS Coud compared to IFS 10.Is it possible in Cloud to have FUTURE ABSENCE and ABSENCE REQUEST set as carddriven?Much appreciated if someone can confirm

Hi all,I’m getting an error ‘Unprocessed days may not be Confirmed for employee AAA’ when I try to confirm the manual Ins and Outs in the Employee Timecard window. Any thoughts on how to resolve this matter?Thank you.Regards,Lawanya.

Hello,We are upgrading from IFS 10 (IEE) to Cloud.  Some of our “10” users access the Time Clock from their laptops.  Is it possible for an IFS “end-user” to access the the Cloud Time Clock?  We have Time Clock IAM (service user) Clients working but would like the added flexibility.Thanks!  Troy

Hi All,Is there any setting in IFS to hide salary records from employees’ supervisor. It should be visible only to employee and HR user. We can manage this through base profiles. But I need to know any setting in IFS other that base profiles.  Regards,MalinG

Hi All, I noticed that our HR users can fill Employee’s Education Details and Save it. But once HR user refresh the screen, it will become disappeared. But IFSAPP owner can see the entered record. I checked the permission set and all required permissions to the Education Tab have been given.Do we have any property to be enabled or ant other configuration? 

We’re running IFS 23R2 SU6 on-prem, with Time Clock on managed android tablets around our different sites.When we do CRIM deliveries, or have to take IFS down for other reasons, some Time Clock units bounce back fine. But a bunch of them will fail to authenticate and go back to the authentication screen. Our MDM tool doesn’t allow us to remote on directly to re-authenticate, which leaves us two options:Either get a bunch of people from service desk to do site walks and authenticate the terminals again. Leave them broken overnight and fix them when we get there in the morning (this means that the afternoon and night shift don’t have time clocking, and the morning shift are also frustrated as they get on site long before we do).Are there any solutions out there to this problem? Is this something IFS are aware of as a bug? Or have other users found different ways of addressing this issue?

Hi Community! After participating in the E-Learning for HCM in 22R1 in the Academy I have some questions concerning the AI enabled Quick Expense Reporter: What about foreign currencies? Are they recognized and are they automatically transferred to the currency which which the expenses are paid out? For example I have scanned a receipt with Dollar, but payout will be done in EUR. Does Quick Expense Reporter also recognize dates? Example: Abroad Expense in two different countries (01.03.20xx - 02.03.20xx hotel in country 1 and 03.03.20xx - 06.03.20xx hotel in Country 2) What does it look like if there are items with different VAT rates on an invoice? Example: In Germany there are different VAT rates for Hotel accomodation and Hotel Meals. Usually they are on the same receipt. Is Quick Expense Reporter able to write to lines for this receipt in the expense sheet?I look forward to your answers! Kind regards

TIME CLOCK USER LICENSE EXCEEDED 

Good Afternoon Community. I hope that someone is able to jhelp me with this.I am setting up and testing Expense rules in Cloud 22 R2. I have set up Entertaining rules for non-staff flagged as reimbursable. The expenses line states reimbursable, but the amount claimed is excluded from the total - see example below Gross amount = 579 GBP, Reimbursable amount = 429 GBP. I have included the guest information.Have I missed some other set up?  

HelloI try to import via Unused Absence Limit import a file for absence limit and I've got an error message. Can someone help me please ? do I need to raise a case ?