HCM (Human Capital Management, Payroll)

There is a scenario where we need to setup prorated leave balance for PTO.Amount of days received is prorated based on when you start. January – March : receive 3 days PTOApril – June :  receive 2 days PTOJuly – September : receive 1 day PTOOctober – December : receive 0 days PTO

Our customer is going to use TimeClock in IFS and would like to know if we have a preferred clocking system for IFS Cloud as they have to buy a new system. 

Good morning.  I am not seeing the Organisation Tree for Employees in the Supervisor Access Setup window.  What could be the reason for this?  I did “uncheck” the fields at the top e.g Only Supervised Organisations.  Thank you.

Hello IFS Community, Can someone please explain to me how the Absence Limit Details work?  I would like to be able to accrue vacation absences every 2 weeks.  I thought the settings below would do that, but it is not working. When I generate the limits, I get the full year no matter the hire date and accrual time of the employee. This is the Employee File Here is the Absence Limit Year that I used to generate the balances

Hi,This is an issue within the IFS Cloud Ventechi Pre-sales env that IFS allow their partners to use.We have a demo on the 18th Sept, the feature below was working 2 weeks ago.I have asked IFS support about the issue below, but they have said that they cannot help me with any IFS Pre-sales env related issues.The issue isWhen trying to use the “Quick Expense Reporter” part of IFS Cloud to create an expense record, connect the scanned in receipt to the expense record and use the scanned in data (OCR) to populate the IFS Expense sheet with data. In the IFS Cloud Ventechi Pre-sales environment we get a warning saying "Warning - unable to extract detail from the receipt at this time. Enter expense details manually".The stage in the process where the warning message is displayed, is

Hi All,We have a requirement to sync IFS absence requests (AURENA) with user’s outlook calendar. Any existing functionality to fulfill this requirement?Regards,MalinG.

Hi Community!We are seeking guidance on best practices for managing cases where a company employs individuals with protected personal information, such as name, address, and similar data. While it is necessary to store details such as address and personal identity number within the system, access to this information needs to be restricted to a limited number of authorized users.I’ve been looking in to Personal Data Management (not fully), but we don’t want to anonymize completely..This situation is not very common but occurs occasionally -  in Sweden at least. Could someone please advise on recommended approaches or share how other customers have successfully approached these kind of situations? Best regards, Anna

Hi, In the ifs v10 update 10, page Personal File/Qualification/Competencies, I want to save the menu dispaly only valid rows to my profile so every time I open the page I don’t have to click it again; but when I click display only valid rows and save this to my profile, the next time I open the page it’s back to the previous mode, and I have to click the menu again. Do you have any solution to this problem?BR

Hi All,Can we view download the opening Leave balance for particular month?Regards,MalinG

Can we scramble the data for terminated employees?

Hi All,I use external file assistant to upload the credit card transactions to IFS. Accidentally i uploaded the same file twice how can i remove the duplicated transactions? I can see all the transactions in the credit card transactions window since all belong to non reimbursable credit card type. It is not allowed to delete the transactions from credit card transactions window since the card type is not re imburasableThanks in advance.

Have any IFS Cloud users been able to configure the system so that a Project Manager can authorise or approve an Expense Sheet ?Our current configuration has Line Manager approval and Finance authorisation, with the Project Manager only seeing the expense once it shows on the Project Transactions view. Surely the Project Manager, as the budget holder, should be able to either approve or authorise the expense before it hits the project transactions.

Hi All, Can I know why an absence request become "Unlinked” status?Regards,Malin

Hi, I have a number of unlinked absence requests that I am unable to remove. Could anyone advice how to delete these records?Thanks

Hi All,Is it possible to increase character length of Address 1, Address 2, Address 3 and Address 4 of employee’s address in Employee file? If yes, please guide how it can be done.  

A new employee has been set up in the wrong company by our HR team having already being assigned their person and employee ID, they need to be paid expenses and eventually overtime, how can they be moved to the correct company so that they are accessible to users in the company they initially were supposed to be set up in?

Hi All,Is there a standard field in Employee File of IFS Cloud to show the employee’s age based on entered birthday and calculate service period based on employee start date?Regards,MalinG.

Hi,Is there a way to set up the time clock terminal for Work Order time reporting in IFS Cloud? If anyone has experience with this, could you please share the steps or provide any guidance?Thanks & Best Regards,Navoda

Hi All,When employees are applying for absences, it is mandatory to attach a supporting/proof document for the absence type of Medical Leaves. For the other absence types, it is not mandatory. Do we have any standard core functionality in IFS cloud to make attachments are mandatory for specific absence types when absence registration.Regards,MalinG.

Hi @All,we are currently working with IFS Payroll for Germany. As this module will not be usable up to 2028, we are currently plan to implement a new payroll system. We know that there should be a report/file to transfer the data (time clockings, wages) to the payroll system. Can someone give us a hint, where we can find the function for the export? And is it possible to configure the file or do we have to use it as it is?Thanks for your answers.BRAndre

As per current setup, employees have access to their own time card and they can edit/delete time card results from “Time Card” screen. We need to restrict this access so that they should only view their time card results but should’nt be able to change or delete anything, and that access will only be with their managers.Please advise.

HI all,Please guide me on possibility of doing this. From an integration we are receiving external links (https) to download person images, and we have to save them for relevant person’s image in apps10 EE. 

HiI am processing the employee payments in payment in full page and got the below error message thanks,Ken

Hi,Please help with the following situation: confirmed worked time for employee can’t be authorised since there is no OK button (attached).What should be done to have OK button? Access role configuration seems ok. Supervisor access seems ok as well. Where else and what should be checked/set up to have authorisation ability?  

I am attempting to auto approve absence requests in IFS. When a absence request comes in it is set to “Confirmed” status. I would like for it to be changed to “Approved”. I set the “Selection” parameter that is required to change the absence request state to approved, but it seems like it is not accepting the “keyref” key for the selection value. To verify I concatenated my own “KeyRef” value that matches “keyref” shown in the screenshot below. Still I receive json invalid error message. Do you think I should raise a ticket with IFS support for this? How do you pass the keyref as the selection parameter? Dev tool capture of approved holiday request (absence request)ERROR in Workflow when passing my own concatenated KeyRef value matching keyref: java.sql.SQLException: OR