HCM (Human Capital Management, Payroll)

hello, I have a request to define an absence type using calendar days for absence limit calculation. The client need to count their weekends when they book an absence request. So for this I setup the absence calculation & duration to calendar days. I have an issue on half days, the system calculate as 0.8 or 0.2 and not 0.5. Because of this the number of limits is not calculated correctly. Did someone  faced this use case already, do you have any clue on how to setup to make sure half a day is 0.5, weekend is counted and limits are correctly calculated. here is the standard calculation of IFS for calendar days & number of hours per day is 9.6h.thank you,Cristina 

Hi,We have a problem in IFS Cloud (recreated in both 24R1 and 24R2) when it comes to automatically creation of normal time by the background job “Generate Timrep Intervals and Hours”  in combination with increments (or overtime or other time reportings) already reported before the day is handled by the background job. It works as expected/requested for employees with time base “Generated results” but not for employees with time base “Generated clockings”. This creates an issue when an employee has for example planned stand-by-time (increment) that is registered for a future day (a day that has not been handled by the background job yet). When the day is handled by the background job, it does not create normal time if there’s already any time reports on that day (if employee has time type “Generated clockings”). In IFS 10, the normal time is being automatically created in the same case (i.e employee has time base “generated clockings” and increment/other time is registered beforehand). 

Dear All In our CFG enviornment, when the multi company employee registers his hours on the project activity, MCPR information [highlighted in red below] is filled automatically, but in UAT not. I compared the properties related to MCPR and the project setup parameters including the default link 1:1 on both the environments. Everything seem the same. Is there anything I missed whereby the MCPR information is not fetched automatically?  Thanks,Asela

This is from 24R2: When I use the “Copy Expense Sheet” function and change the “from date” on the copy, which is a normal thing to do for a repeating expense claim or travel, the Expense Rule is nulled and I end up with a new travel expense without expense rule! It is not possible to change the expense rule in the copy process.This is when none of my 4 expense rules are marked as default. If I set one rule to be default, the default rule is chosen when I copy an expense sheet, but this could easily be wrong and I have to remember to change expense rule when the copy is created, to be able to use the correct expense codes etc.I want my copy to have the same expense rule as the original in the first place, is that possible?Regards, Dag Example: At this point I have just changed the date from July to October, and the Expense Rule field is emptied: 

Hi, Is it possible to enter time recording per day instead of hours ? For example, I report 0.5 day or 0.25 day.It is to do project time reporting and avoid confusions with working hours ? Thanks and Regards,Anne-Sophie

The Person id was incorrectly provided while creating the Employee file.Is it possible to make changes to the created person record( change the person id) or do we need to terminate the employee and start over again?

Hi,Is there a Report for Contractor Time that has been registered but not yet invoiced (PRJT13 Postings Balance)?We are using Time Registration for Contractors to Enter Time Sheets. We then match the Supplier Invoices from the Contractors against the Project Transactions. These use PRJT13 - Project Time Reporting for Contractors Counter Booking. The Project Transactions Time Transaction credits PRJT13. When the Supplier Invoice is matched it debits PRJT13. At any time there will be a balance in the General Ledger in the Account used by PRJT13 relating to to the Contractor Time that has been registered but not yet invoiced (similar to the Purchase Order Receipts leaving a balance in the Account used by M91 relating to what we see in the “Received - Not Yet Invoiced” Report.Thanks for any help.Cheers,Graham

Hibackground:The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area.I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs automation and automatio

Hello,I’m working with contractors who record their hours directly in IFS. They have been set up as contractors, with “Invoices by Supplier” enabled at the employee-category level.My questions are:How can I reconcile the hours they have clocked against the purchase orders to which they are assigned?What is the best practice for recording and posting the supplier invoices for those clocked hours?Any guidance, recommended configuration steps or pointers to relevant IFS documentation would be greatly appreciated.Thank you in advance for your help! 

Hi All, I wonder if anyone has any recommendations for Time Clock hardware?  We are upgrading from Apps 10 to IFS Cloud and will no longer be using our Kaba solution.  We have investigated Time Clock and are happy with the way it functions, but are unsure of how to implement something robust for our users. For example, I assume we will need a tablet with a built in card reader that essentially never times out that requires no interaction from the user other than a card swipe.  Does anyone have any success stories to share or recommendations for us? Many thanks, Scott

Hi all, Quick question regarding changes to the base salary. In previous IFS versions (Apps 9 for example) it was possible to change the base salary using an amount or a percentage. In Cloud the percentage option is no longer available on the compensation page. It is only available for compensation types other than the base salary and is then calculated off the base salary.The only other option to increase the base salary using a percentage is by using the Salary Planning Review functionality. Some of my customers do not want to use this though (for various reasons).How is everyone handling this now? Are you using the new functionality or are you customising this?

We use Expenses in IFS Apps 10 Aurena and are moving to IFS Cloud.  The Add Transactions section has the option to copy object rows - but you cannot seem to paste them anywhere in the Transactions Section?  I cannot understand why IFS would provide the Copy option, if you cannot then Paste.  Am I missing something or have IFS just forgotten to finish this process?  Or was it in the too difficult section? Any advice would be welcome.Thanks Trudy 

There is a scenario where we need to setup prorated leave balance for PTO.Amount of days received is prorated based on when you start. January – March : receive 3 days PTOApril – June :  receive 2 days PTOJuly – September : receive 1 day PTOOctober – December : receive 0 days PTO

We’re running IFS 23R2 SU6 on-prem, with Time Clock on managed android tablets around our different sites.When we do CRIM deliveries, or have to take IFS down for other reasons, some Time Clock units bounce back fine. But a bunch of them will fail to authenticate and go back to the authentication screen. Our MDM tool doesn’t allow us to remote on directly to re-authenticate, which leaves us two options:Either get a bunch of people from service desk to do site walks and authenticate the terminals again. Leave them broken overnight and fix them when we get there in the morning (this means that the afternoon and night shift don’t have time clocking, and the morning shift are also frustrated as they get on site long before we do).Are there any solutions out there to this problem? Is this something IFS are aware of as a bug? Or have other users found different ways of addressing this issue?

Our customer is going to use TimeClock in IFS and would like to know if we have a preferred clocking system for IFS Cloud as they have to buy a new system. 

Good morning.  I am not seeing the Organisation Tree for Employees in the Supervisor Access Setup window.  What could be the reason for this?  I did “uncheck” the fields at the top e.g Only Supervised Organisations.  Thank you.

Hello IFS Community, Can someone please explain to me how the Absence Limit Details work?  I would like to be able to accrue vacation absences every 2 weeks.  I thought the settings below would do that, but it is not working. When I generate the limits, I get the full year no matter the hire date and accrual time of the employee. This is the Employee File Here is the Absence Limit Year that I used to generate the balances This is the result How do you get IFS to accrue a partial year?  Specifically, 2 weeks at a time? Thanks,

What is the process in the cloud for doing an upload? I only have the step-by-step instructions for it.

Hi,This is an issue within the IFS Cloud Ventechi Pre-sales env that IFS allow their partners to use.We have a demo on the 18th Sept, the feature below was working 2 weeks ago.I have asked IFS support about the issue below, but they have said that they cannot help me with any IFS Pre-sales env related issues.The issue isWhen trying to use the “Quick Expense Reporter” part of IFS Cloud to create an expense record, connect the scanned in receipt to the expense record and use the scanned in data (OCR) to populate the IFS Expense sheet with data. In the IFS Cloud Ventechi Pre-sales environment we get a warning saying "Warning - unable to extract detail from the receipt at this time. Enter expense details manually".The stage in the process where the warning message is displayed, is when we are performing the step called "Scan a Receipt".Has anyone got any experience of seeing a Warning message like the one above in the IFS Cloud Ventechi environment please?If anyone has any suggestions, ple

Hi All,We have a requirement to sync IFS absence requests (AURENA) with user’s outlook calendar. Any existing functionality to fulfill this requirement?Regards,MalinG.

Hi Community!We are seeking guidance on best practices for managing cases where a company employs individuals with protected personal information, such as name, address, and similar data. While it is necessary to store details such as address and personal identity number within the system, access to this information needs to be restricted to a limited number of authorized users.I’ve been looking in to Personal Data Management (not fully), but we don’t want to anonymize completely..This situation is not very common but occurs occasionally -  in Sweden at least. Could someone please advise on recommended approaches or share how other customers have successfully approached these kind of situations? Best regards, Anna

Hi, In the ifs v10 update 10, page Personal File/Qualification/Competencies, I want to save the menu dispaly only valid rows to my profile so every time I open the page I don’t have to click it again; but when I click display only valid rows and save this to my profile, the next time I open the page it’s back to the previous mode, and I have to click the menu again. Do you have any solution to this problem?BR

Hi All,Can we view download the opening Leave balance for particular month?Regards,MalinG

Can we scramble the data for terminated employees?

Hi All,I use external file assistant to upload the credit card transactions to IFS. Accidentally i uploaded the same file twice how can i remove the duplicated transactions? I can see all the transactions in the credit card transactions window since all belong to non reimbursable credit card type. It is not allowed to delete the transactions from credit card transactions window since the card type is not re imburasableThanks in advance.