HCM (Human Capital Management, Payroll)

From reading posts on the community it doesn’t appear that going down the Personal Data Management route is going to help as this will just update the DB value and then we will not know what the SSN is when HR need it.Is there another way to Mask the data so only  those with HR application Manager access can see the SSN?

Hi Team,It was noticed that when trying to change expense codes on expense sheet in Preliminary state It allows when registered as a normal expense sheet but its not allowing to change the expense codes of the expenses added from credit card transactions. What is the standard functionality behind this?

We have an issue with the Supervisor access setup that some supervisors can see the employees that they are not authorized to see. So after looking in IFS documentation, we found this database task “Refresh Access Cache” can solve the problem and after running this job it solved the issue.But in the documentation, I see the below message.This task refreshes the access security cache fully. This task should be executed only when there is a prediction about wrong entries existing in the access cache.We are planning to run this daily but not sure how we can predict wrong entries predictions. Is there any way to check it?Also if we run this job daily then what can be the issue as IFS does not suggest anything to run daily? IFS documentation link : https://docs.ifs.com/techdocs/22r1/030_administration/020_bckgrnd_processing/020_database_tasks/110_predef_db_tasks/ Thanks in advance for your positive response. 

Web ChromeClient unable to access file chooser - 23R1 SU09 Clear Browser CacheRe Started the ChromeEnable the 3rd Party CookiesCleared the User Profile Nothing Helps 😥  

We are using Apps 10 and moved to Aurena 18 months ago.Our Human Resources department are wanting to use IFS for storing information about benefits so I started to investigate the Benefit Management area in IEE. I have now looked for the equivalent screens in Aurena and can’t see them. Is the Benefit Management area being withdrawn from Aurena/Cloud? We will be moving to cloud later this year so I would also be interested if there was new functionality for this. ThanksPaul

Hi All! I need your help.I want to delete a old line of employee affectation in an organisation that is not valid anymore (employee file page).Why? Because on the authorisation page, the employee is still showing under the old  parent organisation.What may be the consequence of this action? Thank you! 

Hi,We have been using Aurena for a year and have recently moved to Apps10 UPD19.We have noticed that a Multi Field property that has 15 fields is only offering 10 fields and the validity period in Aurena.  The missing fields are not available in the field picker.:  This is the configuration of that Multi Field Property (I have tried moving the TLP field up a few to see if it appears - it didn’t):I also had a look at page designer and it did seem to have 15 fields defined.Has anyone else spotted this and is there a solution/workaround? ThanksPaul

When an absence is reported in Time Card page, the Edit and Delete buttons are not visible in the Time Registration - Calendar view.Register Absence for Jan 15th using Time Card - Grid and for Jan 16th using Time Card - Details pages.Check the outcome in the Time Registration - Edit and Delete buttons are missing in Jan 16th 

Hi All!Here is an issue on person view (PERSON_INFO_ALL). The name value is replaced by other field value only on a specifica date ¼/2023. FIRST NAME become TITLE and LAST NAME become (Another field value).How it is possible that the two fields (Title and another) may slip in mass to FIRST NAME and LAST NAME FIELD?Thanks to any insight on this subject. 

Hi Community,since a few days we have the problem that when the employees of the HR department want to change times and then recalculate the day, they receive the error message not authorized for time and attendance.Nothing has changed in the permissions. The access roles have not been changed either. Because they have not been changed, I do not know how to solve this problem. It must be a changed right that the IFSAPP and the scheduled database job can recalculate the days.Where are these authorizations managed in IFS? RegardsAndré  

Hello all,In Shop floor employees we have set Allow Attendance Auto Clock In to YesIt works in Shop Floor Workbench : an Employee interval is automatically created when starting the first operation of the dayBut it doesn’t work in TimeClock : we’ve got an error message The employee has not registered an attendance IN clocking Did we miss something ? specific setup for Timeclock ? Thanks in advance for your help

+-----------------------------------------+| UK PAYROLL 2024-2025 is COMING |+-----------------------------------------+ To everyone in the IFS Community running Payroll for the UK through IFS Applications (up to and including IFS Applications 10), In April the latest UK Government changes for Payroll come into effect.If you have not already raised a consulting request for these changes, then please do so immediately.The sooner that you do this, the sooner we can plan for your release.

Hi, Can anyone please elaborate me on how to generate carryforward absence limits for more than one year?For example, employee A got 20 unused days of earned leaves in 2021 and another 20 unused earned leaves in 2022. When we are generating Carry forward absence limits for 2023, I would expect to see (20+20) = 40. However, system shows me 20 days (that is the CF balance from 2022 only). 

The users used to claim newspaper allowance and conveyance allowance by applying in ESS. However, from November 2023, the newspaper reimbursement and conveyance allowance shall be paid with the salary. Therefore, the system should allow the users to claim the newspaper reimbursement and conveyance allowance till October 2023. The system should restrict or disable the functionality while applying reimbursement/allowance from the month of November 2023. Requested you to look into the case.

Hi,I’m working with Calculation Formulas and need to check against calculation fields if they’re empty.I’ve tried to check for= ‘’= ‘!%’<> ‘%’and only an equal sign without defining a value (= )None of these options work. Does anybody know how you can search for it? Thanks! 

Hi!I have the following situation:I use the flexible break rule. The rule says that after 6 hours the system calculates 30 minutes break and after 9 hours an additional 15 minutes are calculated. I ust Break on work hoursNow I have the following situation: The employees are allowed to take a break longer than defined in the flexible break rule. For example the employee has to take a break of 30 minutes after 6 hours but he is also allowed to make a break longer than that. My normal schedule goes from 06:00 to 14:30. So 8 hours normal work and 0,5 hours break. If I just clock in and out at the beginning and end of the work day everything works fine. I also use a flex day rule:Now I have the issue that if my break is longer than in the flex break rule this time gets deducted from my normal time instead of my flex time.I get those results:I would expect a result of 8,00 hours for wage code Z100 and a deduction of 0,25 hours from my flex time account. Wage code Z130 is calculated by additi

Hello, We are using IFS9 and one specific user is getting the following message when opening the New Employee Wizard; If Ok is clicked, nothing happens.The Information Message disappears but the employee can not be created.We tried to clear cache, cookies,  tried connecting with multiple browsers, resetting the user profile but nothing seems to work. Users from the same organization are not having the problem so it is not something related to any VPN or Firewall.    Has anyone encountered the same issue? If yes, how can be fixed? Thanks,

Hello Everyone,I am trying to set absence limits for employees and am getting the error message ORA-20124: Error.NULLVALUE: Field [ABS_LIMIT_DIMENSION] is mandatory for Absence Limit Value and requires a value.when I use the “generate limit” button in the “absence limit log” page (and also the “absence limit year” page.I believe I have set up the absence limit definition, limit definition details, and limit value details correctly, as shown in the screen shots below - but I must be missing something.These are the settings for the absence type this is one of the employee file records I am getting the same error for a contractor type employee and a permanent type employee.If anyone is able to assist, I would be very grateful.Many thanks in advance - Dave IFS Cloud 22R2.5

Hi Experts, When I generate absence (manual absence type) it work only if the valid from date is before Month of August. If any limits are defined on or after august it does not generate any value.E.g Absence generated from 1 July 2023 - 31 December 2023. This works fine as shown below. However, if I generate absence after July, e.g 1st August -2023 - 31 December 2023. It does not generate any limits even it says limits generated. Limit detail is empty.   Is there any parameter to generate absence for the latter parts of the year?  Thanks. 

Our Timeclock has button for Balance. It brings up new window for showing the balance, but there is no data except name on left upper corner. Buttons for timecard and arrival time are setup same way and those work fine, but balance is not showing up. (Sorry for finnish language. Name under Saldo=balance, but no info on Balance type or value)  This is configuration for Balance button.

Dear Community Members,I hope this message finds you well. I'm reaching out to seek your valuable assistance in configuring our time reporting screens. Currently, we are encountering difficulties when trying to open and input data in these screens, making it challenging to perform necessary actions.We are in the process of implementing this in a newly created IFS CLOUD(23R1) environment. Any helpful documents or resources you could share would be greatly appreciated. Your support in guiding us on how to configure the following screens would be immensely helpful:1. My Time Card2. My Time Registration3. My Time Registration-Grid View4. Time Registration5. Project Transactions6. Time Registration Grid ViewThank you in advance for your support and guidance.Best regards,Sakun Edirisinghe

Hi all,Apps10 UPD18We have had quite a few bugs with ongoing absences not working as expected.When a user has ongoing absence ticked and then returns to work. The clocking will end the ongoing absence as expected. Fine.However when a user returns to work and either forgets to clock in or works from home then even if the ongoing absence has been unticked by HR then it reticks the ongoing absence when the background job runs at 12.10am to forward the absence.The only way to prevent this from happening is to remove the absence interval in time card day as well as unticking the ongoing absence.Is this expected and normal behaviour?Would it not make sense for the absence interval for that day to also be removed when ongoing is unticked as its ending the absence for that day.Thanks  

Hi Community!I have another interesting and (from my point of view) relevant question concerning the restricted usage of employee selection templates.As you might know I can define different employee selection templates by using different selection parameters (Like Position, Schedule, Wage Class and so on)As far as I konw this is mainly used to generate anual Absence Allowances for Vacation or Special Vacation for heavily disabled empoloyees.Now I have a situation, that a certain group should not be able to see all the templates and so I am looking for a way to restrict access to certain selection templates for certain employees.The reason of this issue is the “My Team Absence Calendar”-Page because if I use the Selection Criteria- Button as an employee I can see all the templates:As you see there are both selection templates visible for this employee. What I am trying to archive is that this employee can only see the first template and the second one shouln’t even be visible nor selec

What is the purpose of the data in the screen Project Management/Basic Data/Pricing/Internal Price on the Employee Price tab?This information is also available on Human Resources/Employee Management/Employment/Standard Costs.

Dear Community, we have a big issue with a Time Clock Clockings for a Customer which went Live 4 days ago. There is an already identified Bug that we cannot use Swipe cards since Auto Resume Option of corresponding Operations in Manufacturing is not working. For this we get a Fix but unfortunately first with 23.R1.SU10. This is why we have to enter the employee Number manually or via Drop. But while using this “manual Entry” of the Employee number in Time Clock terminal we found that often Employee A is doing the Clocking but the Action will be performed on Another Employee. The Employee who left in real is then still clocked in and another is clocked out which causes a big Problems in time Cards since all booking must be checked and even cannot be found which are correct or wrong… IFS Support is already alarmed but has anybody experience with this behaviour? Thanks Stefan