HCM (Human Capital Management, Payroll)

Does anyone have a sraightforward ‘how to’ guide on setting up employees in Cloud, please?  We don’t use HCM in its full capacity.  I just need to set employees up to either report hours on Projects using Time Registration OR report hours on Shop Orders connected to a Labour Class.  This is what I’d use in Apps9 then attach to a Resource Group for Time Reg users or a Labour Class for Shop Floor Workbench users.    I can find this screen but there’s no ‘create new/add’ functionality…  

Hi! I have the following situation. Customer is on IFS Cloud. On Christmas eve and New years evenning (24.12. and 31.12. every year). The employees have to spend 0,5 vacation days, to take the complete day of. I am aware, that I have to fill the rest of the day with some kind of absence or something else. This has to be donewith as few manuall effort as possible for the employee and the HR specialists and there should only be one absence request, even if the absence is longer.Example for 2024:Here you see the week with Christmas Eve:For Monday the employee would have to spend 1 day of his annual vacation alownaceFor Tuesday only 0,5 days but gets the complete day offWednesday and Thursday are national holidays.Friday would be again 1 complete day.The total amount of vacation the employee would have to spend to take this week off should be 2,5 days instead of 3 which the system calculates.Does anybody have an idea how to do the setup for this or even if this is possible at all within st

Hello,I am looking to see if anyone out there has any sort of training material for Job Rate Management. I have seen the videos for Apps 10 on this topic, but I am looking for something that has setup and procedures. Any help would be greatly appreciated. I have looked everywhere possibly but had no luck. Thank you!  Nik

Hi All, Can anyone explain how the ‘Recalculate Time’ option works. For an example if a sudden holiday is being announced and this is created in the schedule for the employees. In this instance for the employees who have approved leaves on the newly created holiday needs the absence to be reallocated.To perform this function if I click on Finish at the Recalculate Transactions step would the absences be reallocated. Else, do I need to proceed to Absences and Request Adjustment step also? If so what are the steps I need to perform.Appreciate if anyone can update me on this functionality. Thank you.

Hi Experts,I have setup the External file template with the necessary to conditions to upload credit card transactions. When I upload the transaction it gets successfully uploaded without any errors and External file load information indicating the transactions are transferred but no transactions are shown in the Credit card transactions window.Please let me know whether I have missed anything here.

We are trying close a payroll but we getting pop up message by telling “Following payroll list will be modified by closing current payroll ID’s” Why do we get this information and what is the basic of picking this specific payrolls.  

Hello All,Could you please help on the set up below.We have set up the Day Type WEEKEND as below.The Client requires that the Sick Leave should be reflected on the Time Card Details  on the Week-end as well. The configuration has been done accordingly. Sick Leave is an absence in Calendar Days.The client is using the functionality Clock in/out. While the Sick Leave is booked, it is sucessfully displayed in the Time Card Details, the calculated hours is correct. But  the clock in/out  12:00 - 12:00 Even though the Week-end Confirguration is 00:00. Is there any setup to make it as 00:00 instead of 12:00 - 12:00 on the Time Card Details? My regional settings is 24h. Thank you for your help,Best Regards,Caëlla    

Hi all,  I would appreciate input and/or advice from someone more experienced than me. Below I’m describing an example. Example:  “Closing” Org.unit1,  with validity period 2023-01-01 - 2024-01-31 Creating a new org unit with validity period 2024-02-01 - 9999-12-31, with same supervisor and employees as in org. unit 1. Changing the assignments on each employee accordingly.  The problem is that we still have time transactions that hasn’t been authorized within the validity period for org unit 1.  The supervisor cannot authorize or even access the employees for unit 1 after 2024-02-01 when the assignment for org unit 1 has passed validity date.  I guess this is all normal and as it should be so my questions are: can we use two valid assignments for the supervisor, one for org unit 1 and one assignment for the new org unit? Can this create any issues or problems that I should be aware of?  What is best practice in these common situations? Which assignment should be primary since both can’

I wanted to try Time Recalculation step to address a concern raised by one of the customers. In their scenario they are recording sudden holidays in the substitute schedule due to government announcements. And as a result, by the time it is recorded in the application there can be employees who have already updated absences and got authorized as well.However, practically once a holiday is recorded, the absence should gets reversed and the balance should be reallocated. It will be a difficult task if the cancellation requests are to be manually raised. Hence, as a solution to remove the absences in bulk I tried this Time Recalculation. Ideally it should reallocate the balances when a holiday is recorded in the substitute schedule. Hope this will be considered in a future release

We are attempting to use the Time Card functionality (not Time Registration) in IFS Cloud for some administrative employee time keeping. We noticed that when time is entered in My Time Card, we can see the data populated in the view TIME_PERS_DIARY. However, once the time card is Confirmed. The data is removed from TIME_PERS_DIARY and we are unable to figure out where the record gets moved to. We’d like to build some reporting based on the confirmed time card entries. Any ideas?Thanks!

We want to use the Generate Document action from Employee File in IFS Cloud 21R2. We did all the required setups on Word Template Definition and generated the Mail Merge Template without any problems.When using the action to Generate Document, the system retrieves and open the file, but no HTML is created and therefore no Mail Merge can occur.  Are there any other setups that need to be done to get this to work or should I report this as a bug?  Attached the Word doc template that we tried with as both .doc and .docmAppreciate any feedback.Regards,Jacques

Hello  Wondering if anyone ran into similar situation. Our managers use “Time Group Reporting” to create deviation days for the bulk of employees (whole shift for example) or for longer periods of times. Using “Employee Deviation Days” for situations like this is very time consuming and inefficient. The problem we get is when we register a deviation day which is a day off (non-working day). When we try to authorize such day (which has no attendance or other clockings) we get and error that: “The Time Card already exists”. After short investigation I find out that “Time Group Reporting” creates a empty time card  in database for any day that has been updated as deviation day, hence this prevent day from being authorized. “Employee Deviation Days” while does exact same function does not have this issue (empty time card is not created in DB). Actually one of the fixes is to update “Deviation Day Type” in time card which removes the empty time card from db and allows us to authorize the da

Hello.We are using APP 10 UPD 5 and we have harsh issues with the IFS badge reader.While the badge reader is in online mode, employees can badge and it works very well.While the badge reader is in offline mode, nothing works, the reader can’t read any badge.I asked what’s written on the badge to someone who installed these readers, he told me there is the ID badge on it.What’s the way to make this badge reader work? is that a configuration issue or badges need to be updated?

Hi IFS-Community! We want to set up the team calendar for an easy way to check the coworkers holiday plans. Our employees enter their holidays in the Absence Window. A normal Employee is only allowed to see his/her own Absences.  The current teamcalender setup leads to the following:The Employees can only see their own absences. If we give position acces as followed in the pics, the employees can see their coworkers absences in the teamcalendar which ist great. BUT they also can see their coworkers absences in the Absence window which is absolutely not okay!    Why is a teamcalender setup done if access to all absences needs to be granted as well?  Or am I on a wrong track?  Best, Veronika  

HI All,When trying to register an absence while the absence is set to ‘Working Hours’ I receive the below error message despite there is sufficient absence available in the allocation. Please let me know the suggestions  

Hi All, Is there a setting to be enabled to carry forward leaves for two years.Ex: How to get the annual carry forward leaves from 2022 & 2023 In 2024. Regards,Ashni.

One of the customers have reported that they are seeing the below attached error when navigating to the "My Time Registration" and "My Time Registration - Grid View" Screens. They have seen this issue after the SU8 was applied to the customer environment.I spun up a new DEV Environment in the Build Place and I was able to recreate the above issue for the same customer. I believe this might be something to do with Metadata, because I could not find any invalids in the DB as well. Also I tried clearing the Projection Cache and Metadata cache in both the UsePlace Environment and the BuildPlace DEV Environment but I still get the issue.Clear Projection Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/projection/ClearCache?METHOD=CLEAR_PROJECTION_CACHE&VALUE=*Clear Metadata Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/web/server/clearmetadatacacheI have also tried adding some dummy data and deploying the projection again but still I get

From reading posts on the community it doesn’t appear that going down the Personal Data Management route is going to help as this will just update the DB value and then we will not know what the SSN is when HR need it.Is there another way to Mask the data so only  those with HR application Manager access can see the SSN?

Hi Team,It was noticed that when trying to change expense codes on expense sheet in Preliminary state It allows when registered as a normal expense sheet but its not allowing to change the expense codes of the expenses added from credit card transactions. What is the standard functionality behind this?

We have an issue with the Supervisor access setup that some supervisors can see the employees that they are not authorized to see. So after looking in IFS documentation, we found this database task “Refresh Access Cache” can solve the problem and after running this job it solved the issue.But in the documentation, I see the below message.This task refreshes the access security cache fully. This task should be executed only when there is a prediction about wrong entries existing in the access cache.We are planning to run this daily but not sure how we can predict wrong entries predictions. Is there any way to check it?Also if we run this job daily then what can be the issue as IFS does not suggest anything to run daily? IFS documentation link : https://docs.ifs.com/techdocs/22r1/030_administration/020_bckgrnd_processing/020_database_tasks/110_predef_db_tasks/ Thanks in advance for your positive response. 

Web ChromeClient unable to access file chooser - 23R1 SU09 Clear Browser CacheRe Started the ChromeEnable the 3rd Party CookiesCleared the User Profile Nothing Helps 😥  

We are using Apps 10 and moved to Aurena 18 months ago.Our Human Resources department are wanting to use IFS for storing information about benefits so I started to investigate the Benefit Management area in IEE. I have now looked for the equivalent screens in Aurena and can’t see them. Is the Benefit Management area being withdrawn from Aurena/Cloud? We will be moving to cloud later this year so I would also be interested if there was new functionality for this. ThanksPaul

Hi All! I need your help.I want to delete a old line of employee affectation in an organisation that is not valid anymore (employee file page).Why? Because on the authorisation page, the employee is still showing under the old  parent organisation.What may be the consequence of this action? Thank you! 

Hi,We have been using Aurena for a year and have recently moved to Apps10 UPD19.We have noticed that a Multi Field property that has 15 fields is only offering 10 fields and the validity period in Aurena.  The missing fields are not available in the field picker.:  This is the configuration of that Multi Field Property (I have tried moving the TLP field up a few to see if it appears - it didn’t):I also had a look at page designer and it did seem to have 15 fields defined.Has anyone else spotted this and is there a solution/workaround? ThanksPaul

When an absence is reported in Time Card page, the Edit and Delete buttons are not visible in the Time Registration - Calendar view.Register Absence for Jan 15th using Time Card - Grid and for Jan 16th using Time Card - Details pages.Check the outcome in the Time Registration - Edit and Delete buttons are missing in Jan 16th