Finance (Financials)

Hi, I would like to import a budget version from a file (like Excel) to IFS. I noticed the functionality ‘Import From File’ in the menu Budget Versions. But what is the correct file template for IFS to import the file correctly? I tried some Excel files with different formats, but IFS does not import the data correctly.   

Community, Is there one screen that I can use to see the supplier invoice date/receipt date and the payment date?  The screen AP Analysis shows the date entered however not the date the payment is made and the arrival date looks like the date AP entered the invoice into IFS.  I would like to be able to see this without going to many different screens. Thank you.

Hi,The payment advice email is sent to the supplier when the payment order is created. This is not accurate as the payment will sometimes sit in the bank not approved for a week (this may take a week to approve).  The payment advise should be better generated at the stage (acknowledge supplier payment order) because this step is confirmed when the payment has left the bank.Example: We use payment advise ‘At Create Order’ Is there a way to do this in IFS 8 other than just checking the automatic acknowledgement when the order is created? Any suggestions about customizations? please advise.Thank YouNimesh

Hi Team,Which Posting Control should I use to handle Charges like Freight, Custom Duty etc used in Purchase Order window “Charges” tab.I have a specific account for the above charges.But I have no idea which posting control should I use to connect the same account.Request you to please guide me on this.Thanks in Advance.Best Regards,Rakesh Rout

HiWe have a client legacy asset operations system that uses projects, work orders, operations transactions and work breakdown structures under projects.  The operations transactions are basically executed work orders eg drawdown of inventory or time to perform a task.  Each operations  transaction occurs against a work order. Each work order is linked to some part of the WBS which belongs to a particular project. The system then translates the transactions into financial transactions and sends these to the GL system.  The financial transactions are cross referenced to the WBS and the work order. The legacy GL is to be replaced by IFS cloud. The operations system needs to interface to IFS. Can we replicate projects, wbs  accounts, financial transactions in IFS so that we match the legacy operations system?  We were hoping to use the projects/sub projects/ activity code and put the WBS codes used in the operations system into the activity code. Can this activity code then be linked to th

Hello, Does anyone know if i can create more than one PO under the same workorder using IFS? If so, how can i do this please? Thanks

I was looking at the IFS Credit Card Interface Guide and I saw on step 3 Administrative Tasks that it talks about scheduling the Key Renewal.  Is this something we should be doing?Is there any reasons we should not be running?Does it cause any issues with the Paypal Credit Card Interface etc.?How often do you recommend?3    Administrative Tasks 3.1    Scheduling the Key renewal  It is recommended to change the key periodically to improve the security. IFS Credit Card installation comes with preconfigured Key renewal features. However, you need to modify the task details for it to come to full effect. Pleas follow the following instructions.Go the Database Tasks (Solution Manager/Configurations/Database Tasks/ Database Tasks) and right click on the Change DES3Key Task. 

Hi everyone,I’m creating this post on behalf of Ieva based on a case reported to support Services. Please help Ieva on the below mentioned question or the request.“Question: Please share the validations for Supplier Payment Details that IFS performs when a BACS payment is done.We'd like to check all the validations from the technical perspective that take place when a file is generated after the payment proposal but only relating to the supplier payment details.This is required because customer is using an XML file now to do the BACS payments (due to changes in the bank) but the same checks do not seem to be performed. They can be introduced with the preparation of the file - but I cannot see what the technical checks in relation to the supplier payment details are. Test plan:1) Go to Payment formats per Company2) Enable BACS payment format3) Add a payment method BACS and link it to payment format BACS4) Go to Payment Institutes - RMB and select "Payment Methods per Institute" and add

Environment - IFSAPP10 Regional Test CMB Internal IFS EnvironmentI have used the below employee with the below message setup. Next, I have selected a customer invoice of this customer and selected Resend Invoice. Media Code selected as ‘Connect’ A record is created in Search Connectivity Outbox Messages. However, an Application Message is not created in the OUT Folder.Is this a bug or the standard behavior? Is there any way we can change the setups to create the application message?

Hi We are trying to do year in IFS APP 10, our first year end since going live in Feb 21. Fixed Assets were loaded in Dec 20 both in GL and well as in FA module. As December 20 had balance in GL we did Q voucher to clear the FA Balances in GL.We couldn't close year end for Dec 20, as clear Cost/Revenue was zero balance. We did preliminary year end transfer from 2021 to 2022. than we tried to clear cost/revenue that when we encountered the following error. (please see screen print below) All this we tried in test data, before we can do this in LIVE.Can anyone please help or guide us how we can clear/fix this error message.  Thanking you in advance.Kind RegardsSwati 

Does anybody have a copy of the Tax Automation Software Integration - Vertex User Guide for Apps 10.  The only copy I have is for Apps 9. Thank you.

Hi All,We have an event action that emails the customers the customer order invoice report.  When IFS attaches the invoice report pdf file, the file name has numbers that I think are random and has nothing to do with the invoice number. The number does not mean anything to us and our customers.Question: Is there a way to replace this number on the invoice filename with the real invoice number? The filename has a random number that is not related to the invoice number.

 Initially supplier opening balance was recorded in a wrong currency. After correcting that by mixed payment, the opening balance has been transferred to an incorrect account. Need a transfer the balance to the correct account Raised on behalf of LCS Case ID G2308997

Dear IFS community,we get an error messge in screen “Manual Supplier Invoice” if we match PO receipts. What does it mean and how to fix it?  

Hi i have never used the rotable pool functionality but maybe someone can help me with this odd question:If I have allready a fixed assets book, do I need to setup a new Book for the rotable pool. Is it best practice or can I use the existing book? Does it have any impact on the existing book? Best RegardsSophal

Hi, In Poland there is legal requirement to specify both invoice currency rate and separate tax currency rate on supplier invoices.When invoices are create manually this is possible, IFS have fieds available for both.When invoice is received from external supplier invoice we have no possibility to set the currency rate for the tax before invoice is created.We have invoices that are data captured and also received by EDI coming in as external supplier invoices.We are currently on IFS 10 upd3Have somebody managed to work around this issue?  Regards,Anna

Hi all, Currently we’re recording the cheques receiving as settlements for container deposits by creating a sales object. Is there any other alternative method for this ?

Hi All,Any standard IFS checklist/questionary for finance module implementation ? A questionary list can be used for requirement gathering.

Hi community. This topic is well covered in this forum but I think I have a unique request.  In our company we use PO authorisation for most of the PO’s - so we have PO Auth. Rules setup with “Valid for Original Authorisation”. Works fine.  We would like to implement some PR rules that once the PR is approved, they are not then subject to PO authorisation. Does anyone know how it might be possible to force a PO to pick up an authorisation rule as to not require additional approval, that is outside the available “usage of authorisation rule” options? potentially with a custom even on the creation or release of the PO when created from the PR? Many thanks, David.IFS9-UP15,

Hello,I have a question about supplier invoices. Is there an IFS function to create a supplier invoice for several receipts?Thank you in advance.Lina

Hello, Hope this message finds y’all well. Is it possible to change the Acquisition Account of a Fixed Asset Object with Investment Status? We have some Objects under investment (that we’ve been adding value during the time) that are with wrong Acquisition Accounts informed. Thanks in advance, Best regards. 

Just wondering if there is anyone out there who doesn’t run the Financial “Final Year End” IFS process? Thanks Linda

getting following error while deleting the selected line.the concerned personnel wants to remove the prepayment connected to customer order which has not been invoiced yet.What might fix this error ?I would request you guys to have a look and chip in your inputs/suggestions.

We have a situation where a mistake was keyed in for a received non-inventory purchase order for a period (December). The mistake was discovered in the 2nd period (January). When cancelling or un-receiving, the system defaults to the date you cancelled the receipt. Thus the received non invoiced report for period 1 (December) shows the amounts and the 2nd period (January) report does not display since it was un-received. It would be optimal if we could enter a date when we cancel the receipt to have it display in the 1st period (December). Has anyone encountered this or have any potential solutions?

This question is about e-invoices and xml generated from customer invoice function in AURENA.Anyone can specify the connection between the fields in the Customer Invoice screen  and the XML tags? Example: Field CURRENCY (Customer invoice)= C04 in the send_einvoice_header Its better if you can provide the relevant fields in the customer invoice for all the  XML tags in the XML