IFS Solutions

Hi All, We have a requirement of creating dozens of workflows which need to send data to a single API endpoint. This would need hardcoding the authentication details, endpoint URL in each of the workflows. It would be much easier if we were to write one workflow for sending data to the API and call that from the other workflows. Is this possible? Regards, Damith

Hi Everyone,In supplier agreement what is used to control which supplier contract IFS Cloud uses for the quantity?We have 2 contracts, the old one still has some quantity (14) left and new one is fully (200) unutilized. Our PO is taking new contract since the quantity from old is not sufficient. Is the validity date or the contract number the decisive point here?What can be the case if we are able to use old contract first and then new one. Thank you.

Hello, I want to create new workflow, but in main page i cannot find workflow designer, I must add some permissions after which i will see “Workflow Designer”? Thanks

Hi In Aurena, is it possible to make a field change colour based on content. We are simply trying to replicate Sticky Notes, which have disappeared in the Cloud, by creating a custom filed, then populating with data from our Apps9 db as part of the upgrade we are undertaking, and highlighting the field in Yellow if it has content. Thanks in advance, Tim

My company recently migrated to IFS Cloud 23R1 (from 7.5, quite a leap). As part of this process, we identified a need to restrict access to some of our product data, so that only a select number of individuals have access to it. We have reviewed the options of populating by Site /by Company but it seems the tables we use Engineering Part/Master Part/Inventory Part would still be visible regardless of which of these we use. Do any of your users segregate Design Data access by product line (or similar)? Is it managed via a property/via site etc? Thank you for any help you can offer.

Does anyone know if distribution orders work for project demand from one site to another? We’ve been trying to set it up, but have not gotten any DOs created when there is inter site demand/supply within a project. Wondering if it’s setup that is missing or if it’s not part of functionality. Appreciate any guidance.

Dear Connections, In IFS’ standard cloud application, the Incoming Dispatch Advice is not particularly helpful when working with inbound sea freight operations. We have a requirement from one of our customers, where the customer procures material from overseas suppliers. As transit times via ocean vessels are quite uncertain these days, the final arrival date at the warehouse often changes. In this scenario, our customer wants to track the inbound shipment status. Additionally, a single vessel may contain multiple orders from multiple suppliers. However, in IFS, we do not find an option to perform receipt for multiple orders from different suppliers within a single shipment or dispatch advice. This is because the standard Incoming Dispatch Advice functionality only supports multiple orders from a single supplier. Is this something on the Road Map for the future IFS cloud releases? I appreciate your comments and suggestions on this.

Hi all, I want to integrate the "UPDATE_PASSWORD" information into a quick report, but I can't find this information (information missing from the FND_USER table). Regards.

We are running IFS cloud. I want to run an IFS Workflow when a ShopOrder Status changes to RELEASED. I spent way too much time trying to set this up and getting lots of unintuitive errors messages from the workflow designer and IFS when trying to test, deploy, etc. Anybody ever done this and have some pointers? Thanks, -Chris

Functional Scenario: Customer has a sales contract linked to a project. Sends several AFPs. After a specific point a final invoice which has the complete amount on it and also shows the deduction of the already paid AFPs is created. Problems/Issues: Sales Contract does not provide any kind of “Final Invoice” it is always just the project invoice based on AFP and that is based on the certified/confirmed amount. When matching the payment in advance/payment on account with the AFP. IFS automatically creates an invoice. This leads to the issue that we are not able to offset the previously paid AFPs against our complete “final invoice”. We are currently not able to have a process with advance payments via AFP and a final invoice that shows/includes the previously paid AFPs. Are we missing anything here or is such a scenario just currently not designed/considered in the sales-contracts yet? Kind regardsAlex

Hi Experts, We have a Requirement in Service Contract where we should not invoice the Customer upto Certain price Limit but when exceed we should get their Approval to proceed further. its like this We setup Price limit say $200. Then if a Work order exceeded this Limit it should not allow us to proceed further instead to get the Customer Approval. How to handle this in IFS Cloud 24R2. Refer example below. In Contract lines I set a Price Limit. Then I create a work order for this Contract with more than this Amount. $2500 > $200 But this still allows me to create an invoice Preview and Customer order? How to use this Function in the IFS cloud? Help for Price limit in IFS says Thank you, KM

One of our clients is required to include tariffs for the part cost setup. From the manufacturing side, currently, this is configured as follows: (In IFS Cloud 22R2) A new cost bucket is created to accommodate the tariff requirement. A new cost element is defined for Tariffs, and the defined cost bucket is connected After creating the supplier for the purchase part, delivery overhead details are added on the Delivery Overheads tab. Then, the part cost is calculated, and using the cost roll-up, the cost of the part, now including the tariff, is updated to Cost set 1. Next, a purchase order with this part (which has a tariff as a delivery overhead) is created, and once the goods are received, the postings below are created. Purchase Order Amount - $175 (The part with tariff overhead is connected) M1 (Debit) - 175.00 M10 (Credit) - 175.00 The tariff amount to be added to this transaction is $50; for that, the below postings are created: M1 (Debit) - $50 M57 - Delivery Overhead (Credit) -

Hello to all,Under EE in IFS APPS10, we had the possibility to access directly to the history log of a particular screen by doing a CTRL+F9.What is the equivalent in cloud? Is there a button? Thank you!

I managed to create a customer invoice in IFS Cloud with a combination of tax liability TAX and EXEMPT. Is there a way to prevent this? I have created a customer order for delivery of goods to another European country. VAT rate is 0% since the VAT liability is shifted to the customer. A second line is added to the customer order to provide installation services. The services are handled by a local supplier and must therefore be charged with local VAT rate. After registering delivery of both goods (EXEMPT) and service (TAX), I created a customer invoice that contains both lines. I expected that 2 invoices would be created by the system.

Hello, We got the error “ The sub project does not exist” when launching the calculate value on Schedule of Work Estimating by WBS. See attached document. Can anybody help ? Thank you. Christophe

Hello, how can I in Shop Floor Workbench turn off slider Stop Clocking? I watched this video: https://www.youtube.com/watch?v=Dwgvnj3mZ-s&list=PL9XUi0Fh42FDgwqKwWUtp0hmx1eGwFiqW&index=37 but I am not sure how can I do this. Should I use BPA or there is another option? Thanks for all advices

Hi all, I am trying to find a solution for this requirement in the Service Management module but I haven’t found a way to do it in Cloud yet (I’m using 24R2). The situation is the following: when the engineer goes on-site and spends more than 1 hour, only AFTER the first hour is invoiceable. For example: The engineer spends 0,5 h → free The engineer spends 1 h→ free The engineer spends 1,5h → we charge 0,5 The engineer spends 3,5h → we charge 2,5 I have tried to use the price breaks and add the sales part “Resource” to the price list with this condition: However, when trying to raise a job, although for the job which last less than 1 hour is free (which is what we want), if we raise a job and keep open for more than 1 hour, it charges the whole time. Do you know if there is a standard way to set up that only the first hour of resource time is non-billable? In other word, only time exceeding one hour will be invoiced. Thanks in advance. Irene

I created a Workflow Configuration (Portal and mWO) for Work Task where the action “Task Measurement” is enabled and defined as “Mandatory”.in IFS Cloud 24R2. When I completed a Work Assignment of a work task without registration of any measurement, I expected that I get a message. Is this functionality only working for mWO and not for Technician Portal?

In Work Task, the lines from Time Reports tab are missing in the Sales tab.

we wants to import file from sharepoint to IFS, is it a way to synchronize or drag and drop function in IFS? or do we need an extra tool?

Hi all, Currently we are using a dedicated demand plan server installation for each of our IFS Cloud environments, which is one productive and 3 different test envionments. We are planning to move the demand plan server installations to one single host. The idea is to use a different port for each of the environments. However, when trying to run them in parallel it seems that only the service whic was started first is working. Does anyone have experience in setting this is properly? Thanks

I’m currently working on a Workflow for a customer.The Workflow shall create Purchase Orders with Purchase Order Lines for different parts. For this I need to pass the buy unit price but before I can do that, I would like to fetch the correct price first.From debugger I can see that IFS calls PurchaseOrderHandling.svc/ValidateBuyQtyDue.When trying to call this api from the workflow I get the following message:This references unsupported datatype(s) and I cannot seem to get it to work. Any expirence with this or suggestions to other api to use?OBS: price list are used for some Supplier for Purchase Parts.

Hi Experts, I’m currently unable to close the accounting period due to the error message: “Transactions waiting to be transferred from Distribution and/or Manufacturing.” To investigate, I checked the Supply Chain and Manufacturing Posting Analysis and found 302 records with the status marked as Completed. I attempted to transfer these transactions by running the Purchase Transactions process, but no changes occurred, even though the background process shows as posted successfully. Upon reviewing the Purchase Transaction Details, I discovered that all 302 records are linked to a single calculated Purchase Order (PO) & Site. At this point, I’m unsure how to proceed, as the transactions are not transferring and are blocking the period closure. Any suggestions or guidance would be greatly appreciated. Regards, Nikila Dissanayake

Hello, I would like to automatically pre-fill the value of the "PartNo" field in the part screen via BPA : So I created this very simple workflow: Which is triggered when you click on the "+" : However, nothing happens when you click on it.However, if I try to pre-fill the field next to "Description", there's no problem: I have the impression that the "PartNo" field poses a problem because it's the primary key?Is this the case? Is there a solution? Thanks for your help,Théo

Is there a difference in handling purchase order price adjustment in posting proposal company compared to a non-posting proposal company in cloud?