HCM (Human Capital Management, Payroll)

We are running into an issue where a team member is terminated, the information passes from our employment software into IFS and then we cannot confirm, approve, authorize that team member’s final expense sheet.  We’ve tried changing their status back to Active and that doesn’t work.  Does anyone have any words of wisdom of what else we need to change so we can finish processing expense sheets?

I am trying to duplicate an existing Incident record in the Incidents transaction.  I can select the Duplicate button and I can update some columns, but when I try to save, I get an error message that The date of the incident is required to be incident reported date or an earlier date.  This works in Apps10/IEE.  When duplicating the record in 21R1, it’s duplicating the Reported Date and Time and that field is not editable.  It should enter sysdate into the Reported Date and Time as it does in Apps10/IEE.The same thing happens if you try to duplicate the incident in the detail record.

Hi everyone, I am trying to set up company credit cards for one of our customers and am not sure if it’s actually possible to do. They are using Apps 10 and when I try to enter the credit card details I have a mandatory field for the Card Type that doesn’t contain their preferred choice of credit card provider (Barclays). Am I right in saying Barclays is not supported or can one of the available options be used if the setup is identical? Thank youMaria

Hi everyone, I was wondering if anyone using Apps 10 Aurena is also using the Recruitment section in IFS? We are trying to implement this section and want to integrate it with an external career’s page but there is no standard IFS functionality available (apart from an XML file integration). Has anyone done this before? Any pointers into the right direction would be much appreciated.

Hello Recently we had to update out Timeclock accounts from using “Position ID” to using “Role ID”. Few days after we noticed that in Employee “Time Card Day → Interval” system no longer registers “Out Date”, “Out Time” and “Out Time Type”. Does automatic Absence “Out Date, Time and Time Type” requires Timeclock account to have “Role Id” with specific “Access Attributes”? We can see that “Position ID” used by the Timeclock accounts before had “Absence Plan” & “Absence Request” Attributes.Thanks for all your answers 

We have 3 guys on a compressed schedule, Wednesday has no time clocking until the Thursday clocking occurs.  When they clock in on Thursday, it's putting that clocking on Wednesday with a Thursday date, and then giving an error of "already clocked in" because there is no clock out for Wednesday. What are we missing in the setup of their work schedule to prevent this issue from occurring? 

Hi, I hope someone has experienced this and can offer some insight. I have a customer who is having issues when employees clock out using an absence code, (eg On company business), the clocking does not affect their presence within the system. When they clock in again, the error “Already clocked in” flashes up as they were always “present” in the the system during the spell in which the absence code was in effect. Does anyone know where to set the link between an absence code and the employee’s presence? I am trying to have the absence code, uncheck the “presence” box. The danger being that it’s important to know who is physically present versus not in case of emergencies. Any help would be greatly appreciated.

We are currently using Apps 8, and been asked whether IFS provides the ability to store Ethnicity data by standard against an employee record?Please can someone confirm

When trying to change the employment information against the employee file to set an employee as a time clock user or change the card number there is a server error on trying to save.Database error occurred. Contact administrator.        Url: https://ifspseu-d05.demo.ifs.cloud/main/ifsapplications/projection/v1/PersonnelFileEmployementHandling.svc/CompanyPersonsSet(CompanyId='50',EmpNo='90034')        Date = 2021-03-01T15:32:19.367Z        Client version = 21.1E.1.20210115082100.0

Hi, All!There is annual leave registered and approved for some employee.It is possible to assign Work Task for this employee on the dates interval within his annual leave.System does not give any warning.Is it correct?Or maybe something not configured properly from our side?Thanks!

I am using Apps 10 and there is a view called “Employee” that when I select everything from it in Oracle it does not return a lot of Employees that are in IFS. Some users who are visible  in all the relevant screens in IFS are not returned when I select from this view.I cant find any logical unit that is linked to this view. I need to know what screen in IFS is linked to this view so I can see why these users are not displaying in the select statement.Hopefully someone can help.

Hi,On the pers_related view there is a column called Related_id, does anyone know if this field should be incremental or not as I am unable to work out the logic.Thank you.Nikki

how we can set password complexity in ifs(means password must contains  special charcter,upper case an lower case)

We upgraded to Apps 10 last October.  I have a user using sticky notes on Time Card Day.  Now in 10 the note will appear and you can type in it, etc…, but when you leave the page the note is gone.  I do not believe it is a permissions isssue as she can use the notes on other screens and the same thing happens when I am logged in as App Owner.  Any one else run into this?

Hello all We’re trying to implement Team Calendar, first set up the Team Calendar Setup. But when trying to show up Team Calendar, Populate button is disabled (greyed-out) What can be the reason? Thank you, Wiktor

I am configuring the incident distribution list, however I seem to missing a piece of the puzzle. I have the basic data configured, the distribution list is populating on the incident after it is confirmed / acknowledged…  However the state of the distribution list item is “To be alerted” even though the notification type is automatic.  I believe that where I am missing the mark is when configuring the event conditions.  My expectation is: when the conditions of the distribution list configuration have been meet, the corresponding distribution list will be populated on the incident.  Because the notification type is automatic, the email will be generated by the system per the configuration of the event action.Am I going in the right direction? 

I’m try to add a column to a user profile. But is showing as below. Any idea? 

Hello,  does anyone know if it is possible to export the Organization Chart from IFS10 other then .png format ?  When printed as .png it is not readable. We'd like to export to another file extension, for instance .vdx or .vsdx  (MS Visio) or .xslx (MS Excel).Thank you in advance,Adriaan

Is there any option to change employee status as bulk? Or the only option is do it one by one? 

I’m looking for a place in IFS to store what tools/equipment specific engineers have possession of and record things such as calibration due dates against them. Tools and Facilities seems like the only relevant place but you can only assign to tool to a company and not a specific employee.   Any ideas would be appreciated.

Hello We have a problem with or our clocking devices and group accounts showing as supervisors in Employee File. All the mentioned accounts have Access in Graphical Organizational Structure and their Supervisor Type is “Person” is there a settings in IFS that we could define that only Supervisor Type “Employee” could be considered Supervisor in Employee File?   

I was looking into the survey functionality. It does seem like it requires the user setup to be able to take a survey.  For employees that might not have the access to the system, are there other means of entering the survey on someone’s behalf? 

Hello, Does anyone know why IFS has removed the ability to view the employees in Preliminary Status from HR Manager Rights? That becomes too complicated in setting up the New Employee Group for all HR personnel. 

Hello IFS Community! I am a new starter within my organisation and I have worked with other ERP’s, however it’s a new experience trying out IFS and understanding it. My question may be very simple for you experts, what determines Employee File → Summary tab → Supervisor field? I suspect that it has to be either: Graphical Organization Structure or Graphical Position Structure, I struggle to clearly understand difference between the two. Please share your knowledge, and if any online resource available it would be great start for me. Kind Regards Arthur

What is the best way to rehire a former employee (same company, same employee id)?  I have tried using the wizards for: New Employee, Single and Group Employee Assignments, Schedules and Rules Assignment, and Extend Employment.   We use Time and Attendance, as well as shop floor reporting, so there are many places that need a new record when rehiring (Employee Status, Employee Period, Org/Position Assignment, Schedule, Manufacturing Labor Class, etc.).  Ideally, I wish we could use the New Hire wizard, as the employee may be coming back with a completely different role that requires different records.  Any suggestions?