HCM (Human Capital Management, Payroll)

Hello, Does anyone know why IFS has removed the ability to view the employees in Preliminary Status from HR Manager Rights? That becomes too complicated in setting up the New Employee Group for all HR personnel. 

Hello IFS Community! I am a new starter within my organisation and I have worked with other ERP’s, however it’s a new experience trying out IFS and understanding it. My question may be very simple for you experts, what determines Employee File → Summary tab → Supervisor field? I suspect that it has to be either: Graphical Organization Structure or Graphical Position Structure, I struggle to clearly understand difference between the two. Please share your knowledge, and if any online resource available it would be great start for me. Kind Regards Arthur

What is the best way to rehire a former employee (same company, same employee id)?  I have tried using the wizards for: New Employee, Single and Group Employee Assignments, Schedules and Rules Assignment, and Extend Employment.   We use Time and Attendance, as well as shop floor reporting, so there are many places that need a new record when rehiring (Employee Status, Employee Period, Org/Position Assignment, Schedule, Manufacturing Labor Class, etc.).  Ideally, I wish we could use the New Hire wizard, as the employee may be coming back with a completely different role that requires different records.  Any suggestions?

We are considering to move our production operators Skills Matrix to IFS. Is anyone using IFS for this purpose? Which modules?The purpose is to have it easy to use for production leaders who work with it daily.

Is there any institute or good Training source that offers training for new user of IFS. In HR & Payroll area.

Hi,  I would like to ask if anybody knows (or done it) how would I add a new country to "citizen of" list under Employee area » Personal tab » Misc tab » Citizen Of. I have been asked by our HR and have no idea if this is possible or not. Can somebody help, please? Thank you Kind Regards Kate  

We are using Apps 8 for time recording and payroll and would like to know if it is possible to amend time registration information AFTER it has been authorised and transferred to payroll without having to re-open the payroll.The amendments required do not relate to payable elements so there would be no change to the payroll payment.

We’re using Apps 8 Personnel Requisitions for management to notify HR of recruitment requirements.  They raise the requisitions themselves but this area of the system does not appear to provide the same security as other areas within HR.  By this, I mean that we would have expected a requisitioner to only be able to see their own or their team’s requisitions.  Currently, they appear to be able to see everything.  Is there a way of applying positional type controls to control access to this area of the system?

Dear,As manager I can't see the expense of my team members. How can this happen? My team members have booked expenses and they can see them in there own overview.I As manager of the tema can't see them.I looked at  Human Capital Management → Manager Services → Expenses →  Expense Sheet Details Can it be that I've some setting in team assinging?If so can someone explain where this can be setup?   

HelloI want to get the right holiday wage code in the time card result tab based on the normal working hours that are in an employee std. schedule.So I set up a Public holiday compensation schedule with a calculated result based on the std. wage code that day.When I look in the schedule of that day I can see that the PHC day type is filled in according to the holiday schedule.The problem is that according to the online help the code should appear in the result tab but it doesn’t appear… Kind regardsDavid

Hi all, How are you all reconciling the Employee Travel Claims, e.g. posting created by posting controls TX3 against EP3?In IFS8, these posting were in the same currency, and therewith simple to reconcile. However, here now in IFS10 (and as I understood, also in IFS9), the currency of these postings are different when the expenses occurred in a different currency than the local currency you will refund the employees. (E.G. cost occurred in EUR, but we will refund employee in DKK)What are you doing? Are you creating a manual voucher to offset the balances? 

Hi, We are looking at expense in IFS but think they may not suit our business. We have a system where managers can only approve upto their level of authority- for some this is 0, some it is 400 other 750 etc.  Can the system have a sense of value or does it only work on your manager approves your expenses irrespective of value.

We have a  part time worker that doesn’t work on Mondays, when there are 5 bank holidays falling on Mondays in the year. Can IFS APPS10 calculate how many additional days annual leave this person should have or is this a manual process?

hi all,we use IFS 10 and want to put a prefix on new created employees in a specific company.  IFS does automatic numbering, but is that configurable with a prefix (per company) ?

We are on version 9 upd 17.  Our financial periods are calendar based.  We use Shop Order Labor, Indirect Jobs and Project Labor.   A supervisor will have a mix of both hourly and salaried employees.  We don’t want the supervisor to have to authorize labor in many different ways so we want to use Time Registration screen.  This is always a weekly view.  This works ok until the end of month falls in the middle of the week.  We want to authorize through month end, for example, March 31, 2021 so we can post these labor transactions but using Time Registration causes the full week - through April 4, 2021 to be authorized.  This prevents employees from entering labor for the remainder of the week.  Has anyone developed a method to avoid this issue?

How can we automate the rolling forward of unused holidays of employees to next year, without any manual intervention.

i am trying to use the constant data update feature in Payroll , created the update id ,description and constant. The old data is not coming. Can anyone share the steps as usual there is no proper support not help documents.

Hi,Once user click on the image, I need to show users’ info in employee file. After I set URL address, it directs to the Employee File window. But not showing users’ record. How to pass a parameter for the emp_id 

Hi, We are having an issue with the contributions tab in payroll info where it is randomly suspending contributions when a future date is entered but is not then activating when it reaches the future date. This isn't happening consistently so just wandered if there is some set up missing somewhere, has anyone come across this? We are using Version 8 SP1. Thanks 

We are converting some checklists that manufacturer require from us into surveys. However some of them NEED signatures. Is it possible to add the signature option to a survey?

  Error message displayed on Timeclock terminal.   Reauthentication failed. The Application will shutdown. Contact your administrator.   Can anyone please advise on cause and how to resolve.    

I’m getting error while authorizing time registration. I have HR Manager access as well.   

We are currently considering using IFS Time Tracker 10 for employees to register time using their phone/tab/PC. IFS Time Tracker 10 is available in Apple and Google Play app stores. However Microsoft Store only has up to Time Tracker 9 and does not have the 10 version. Does anyone know why?The PCs and some of the tabs are associated with Microsoft user accounts and we are unable to get Time Tracker 10 onto them due to this issue.

Dear Community,We are trying to set MCPR in our Group , but we do not manage to link employee from company A- to customer company B. Could you help us with any documentation regarding MCPR functionality, please?Best Regards,Irina   

I was informed that Counselor ID is the Supervisor ID who has access to a particular employee. When selecting the Counselor ID via LOV in Employee Development Plan> counseling plan tab, there is a list of Supervisors shown, however, not all supervisors who has access to the employee. For example, Matt is a supervisor of Donna and is listed as a Supervisor on Employee-Access Info as well. Also is available as the supervisor in Employee File summary. But when l go to the LOV in Counselor ID field, Matt is not listed there. Matt has access to Donna and is valid and active for the period and l logged in from app owner as well.Need to know if there is any other condition required for a Supervisor to be defined as a Counselor?