HCM (Human Capital Management, Payroll)

Currently we don’t use IFS for time reporting but will do so when we implement time report on work tasks and on project activities. However, we have found there are three scheduled tasks regarding time reporting running daily and once an hour respectively. We have not found any documentation about what these tasks do. Can someone help out and give us an explanation of the respective task? Clean Up Temporary Timrep Week Table - scheduled daily at 2:30Generate Timrep Intervals and Hours - scheduled daily at 00:10Calculate Unprocessed Timrep Intervals - scheduled every 1 hour.  IFS Application 10, upd 8 (O&G Ext)

We are in the discovery phase of apps 10 moving from IFS8. We would like to use the personal data management to control to delete old colleagues information from the system once they have left for 7 years. Any ideas how i set this up?

 How to set 'Absence Limit Additional Allocate' in Aurena. I it can be done in IEE as follows..  Shehan Almeida.

Hi, Some of the timeclock functions can only be used when set to manual (not carddriven).We would still like to be able to swipe the card and get the employee no fetched in those function.Is thit possible even when employee card parameters is set up with card data contains employee card?Right now when we swipe the card from the employee no field we get the card no in there.Card parameter is setup properly since it works in the card driven function. Thanks in advance for any advice or tip!/Anna

I’m setting up a standalone pc for timeclock services and I got this error when logging in. User has been give admin right to the timelock folders and the correct timeclock oracle user has been tested.  Please advise. Thank you. “TImeclockTerminalData.dat” 

 When we go to the Time Clock window in IEE and click on Time Card button, we can enter the company and employee in the fields and click on ok.Then the time card will be displayed and we have the option to Print.When you click on the Print button:Ideally the preview should be shown in Acrobat Reader DC and you will get a dialog box to save the print output.But in my customer’s scenario when you click on Print button, the preview opens for about a second in Acrobat Reader DC and it gets closed automatically.Any suggestions on why Acrobat Reader automatically closes the file?

Hi All,when I try to assign a free fields via ‘Employee File’ function  to a future employee (will start employment next month) , I have the below error . Any idea or suggestions will be much appreciated. 

Hi All, When using the Time Clock terminal, a user swipes the card using the Time Clock Device to register an Absence Request and the IFS Application should fetch the Employee Number. Instead the user gets the below error.“Wrong employee number. [xxxxxxx]”Any clues on why this happens? Best Regards,Thanushi

Hello,We have an inactive employee showing as a Supervisor.  Does anyone know if there a place that this can be changed?  In the print screen below, RANDYS is an inactive employee but is displayed as a supervisor for AKEWLY. 

Hi All,Is there is a way to not reflect the secondary position of an employee in the organization chart?My second question is to understand the impact of assigning a secondary position to an employee ? other than it will be visible in the org chart. Just to understand the context : we are actually having an issue with a custom function and to resolve it temporary I have to assign a non primary position to these employees. Much appreciate any help  

Hi,When using corporate Diners credit card we registered it under the credit card details. When processing the incoming message an error was given stating that there is no match in the credit card number.We connected the card to an employee and then the issue was solved. However this is a corporate credit card in the company name.Is it a requirement to connect a corporate credit card to an employee for the system to work? Thank youChaminda

Dear Cumminity,I’m trying to figure out how to configure basic data for Work Hours Schedule for below scenarios.Scenario 01The company has a flexible time schedule and Employees have to cover 37 hours per week but there is no regulations for hours per day.Scenario 02is there anyway to attached substitue schedule for public holidays for employee without connecting it to the cycle schedules.

Hi experts,We use Wage Class - Schedules & Shifts to identify employees for shift differential but we also have Lead differentials.  Is there any standard method of identifying this in IFS?Regards.

Dear allOur Identity Management solution would very much like to query the matrix superior of our employees, to sync this information into Active Directory.Unfortunately it appears that IFS only calculates the local superior coming from the primary assignment, not from the matrix assignment.Any idea, API that can be used to query this?ThanksDominik

I am trying to set up the credit card integration for expense reporting. The default File_Reader1 is taking in the file when it’s place in the in directory  but then it does not appear in credit card transactions or any logs I can find. I feel like I’m missing a step as there is nothing to tell the system that this import is a credit card file. 

Good evening,I am looking for information on the Job Details field on the Time Registration screen, Grid View.It appears that it cannot be edited.It also appears that it only shows Project Report Codes details.I tried entering information in multiple field on the Work Order Task, but nothing appeared in the Job Details.Can anyone confirm this? I also looked for a relevant property in the Company Details, but could not find one that appears to enable editing the Job Details. Thank you. Lorenzo

Struggling to get the Recruitment section to work.  Have set up the basic data but having difficulty with the personnel Requisition Screen and Advertisement tab.  Does the information on this tab pull through from another screen, as I cannot update/edit when in confirmed or Approved status, but not visible in Prepared status.

I have a Terminated some employees using Terminate Employment functionality of IFS APP9, but despite following the process some employees are still being reflected in Organization Chart. I am not able to sort out reason behind. Anybody who can help? Screen grabs are attached. 

Page Navigator - My Self Service > My Expenses > My Expense Sheet Details. Open a new entertainment expense in ‘My New Expense Sheet’. Click on the ‘Expense Rule’ value ‘01- Standard’ and open the Expense value detailsNote the ‘Guest Details Mandatory’ column in ‘Entertainment’ tab.Select the edit option. Though the mandatory option set to ‘Off’ or ‘No’, still the Guest list information shows as mandatory under ‘Add New Expense’ page. Solution 296176 bug 160684 will solve this error in Aurena. 

New to IFS and creating an integration (in Boomi) to create new employees into both IFS9 and IFS10. My understanding is that IFS10 can use projections while IFS9 must still use Soap webservices. Currently working on IFS 10 and needing to create a new employee and have a few questions.Is EmployeesHandling the correct projection for this task?If it is correct, why doesn’t the projection separate First, middle, and last names? (seems odd)during testing, I was only sending over a name (nothing else) and I received the error message:{  "error": {    "code": "ODP_ILLEGAL_STATE",    "message": "Unable to fulfill the request due to unexpected server state."  }}Is there a way on the IFS side to get a better understanding of what the error message is related to? I’d assume I could be missing some fields but wish I had a better response to diagnose the actual error. Thanks in advance!

Hi,When generating limit year, initial value field is not available to enter if we use Carried Forward Absence type.  However, sometimes for some employees it is other way around that allows a Carry Forward absence type to limit generate but it does not allow normal absence type to limit generate where initial value field is blank. What is the logic behind? Why ‘Carry forward type’ some times allows to enter initial value field and sometimes not allow? Where to fix it?Please advise. Thanks in advanceRegardsNimesh

I have created a Safety Cert, ticked the Safety Cert box, and added to the Course Specification.  When I run the event it update the Course on the Employee File, but not the Safety Cert on the Employee File., nor does it go on the Safety Certs screen unless I add manually on the Employee File.  Am I missing a piece of set up or does it just not do this? Any help appreciated. 

In the employment information (path: Human Capital Management / HCM Services / Employee Management / Employee File / Employment Information / Periods) you can see the section Period Details.In that section, there are two date ranges: Start Date and End Date (representing the current employment period) and the Employment Start Date and Employment End Date (representing the start date of the earliest employment period and the end date of the last employment period).Apart from that, the section Period Details is showing Degree of Occupation and Current Degree of Occupation. With regard to these two fields, I’ve got two questions:Why is the Current Degree of Occupation not shown on the same level as the current employment period (Start Date and End Date)? Which (overall?) Degree of Occupation is shown when the degree of occupation has changed in the course of time, i.e. when there are several employment periods with different degrees of occupation?​​​​​​​ 

Hi, we get in customer and internal environment this blocking error which we can’t solve on our own (no outstanding payments to be done, no settings enablement works, etc). That blocks every future payment for the methods set except for Cash Method. Does anyone came across this error and could solve this withouth RnD? Or is this a bug and has already been reported/solved? 

We are trying to make sure I|FS doesnt keep records longer than required as per UK law. Am hoping there would be some systems option for purge or archvive. Has anyone else dealt with the same problem? Am thinking old HR records, customer contacts, attachments thay may show addresses etc.