HCM (Human Capital Management, Payroll)

Hello,We have an inactive employee showing as a Supervisor.  Does anyone know if there a place that this can be changed?  In the print screen below, RANDYS is an inactive employee but is displayed as a supervisor for AKEWLY. 

Hi All,Is there is a way to not reflect the secondary position of an employee in the organization chart?My second question is to understand the impact of assigning a secondary position to an employee ? other than it will be visible in the org chart. Just to understand the context : we are actually having an issue with a custom function and to resolve it temporary I have to assign a non primary position to these employees. Much appreciate any help  

Hi,When using corporate Diners credit card we registered it under the credit card details. When processing the incoming message an error was given stating that there is no match in the credit card number.We connected the card to an employee and then the issue was solved. However this is a corporate credit card in the company name.Is it a requirement to connect a corporate credit card to an employee for the system to work? Thank youChaminda

Dear Cumminity,I’m trying to figure out how to configure basic data for Work Hours Schedule for below scenarios.Scenario 01The company has a flexible time schedule and Employees have to cover 37 hours per week but there is no regulations for hours per day.Scenario 02is there anyway to attached substitue schedule for public holidays for employee without connecting it to the cycle schedules.

Hi experts,We use Wage Class - Schedules & Shifts to identify employees for shift differential but we also have Lead differentials.  Is there any standard method of identifying this in IFS?Regards.

Dear allOur Identity Management solution would very much like to query the matrix superior of our employees, to sync this information into Active Directory.Unfortunately it appears that IFS only calculates the local superior coming from the primary assignment, not from the matrix assignment.Any idea, API that can be used to query this?ThanksDominik

I am trying to set up the credit card integration for expense reporting. The default File_Reader1 is taking in the file when it’s place in the in directory  but then it does not appear in credit card transactions or any logs I can find. I feel like I’m missing a step as there is nothing to tell the system that this import is a credit card file. 

Good evening,I am looking for information on the Job Details field on the Time Registration screen, Grid View.It appears that it cannot be edited.It also appears that it only shows Project Report Codes details.I tried entering information in multiple field on the Work Order Task, but nothing appeared in the Job Details.Can anyone confirm this? I also looked for a relevant property in the Company Details, but could not find one that appears to enable editing the Job Details. Thank you. Lorenzo

Struggling to get the Recruitment section to work.  Have set up the basic data but having difficulty with the personnel Requisition Screen and Advertisement tab.  Does the information on this tab pull through from another screen, as I cannot update/edit when in confirmed or Approved status, but not visible in Prepared status.

I have a Terminated some employees using Terminate Employment functionality of IFS APP9, but despite following the process some employees are still being reflected in Organization Chart. I am not able to sort out reason behind. Anybody who can help? Screen grabs are attached. 

Page Navigator - My Self Service > My Expenses > My Expense Sheet Details. Open a new entertainment expense in ‘My New Expense Sheet’. Click on the ‘Expense Rule’ value ‘01- Standard’ and open the Expense value detailsNote the ‘Guest Details Mandatory’ column in ‘Entertainment’ tab.Select the edit option. Though the mandatory option set to ‘Off’ or ‘No’, still the Guest list information shows as mandatory under ‘Add New Expense’ page. Solution 296176 bug 160684 will solve this error in Aurena. 

New to IFS and creating an integration (in Boomi) to create new employees into both IFS9 and IFS10. My understanding is that IFS10 can use projections while IFS9 must still use Soap webservices. Currently working on IFS 10 and needing to create a new employee and have a few questions.Is EmployeesHandling the correct projection for this task?If it is correct, why doesn’t the projection separate First, middle, and last names? (seems odd)during testing, I was only sending over a name (nothing else) and I received the error message:{  "error": {    "code": "ODP_ILLEGAL_STATE",    "message": "Unable to fulfill the request due to unexpected server state."  }}Is there a way on the IFS side to get a better understanding of what the error message is related to? I’d assume I could be missing some fields but wish I had a better response to diagnose the actual error. Thanks in advance!

Hi,When generating limit year, initial value field is not available to enter if we use Carried Forward Absence type.  However, sometimes for some employees it is other way around that allows a Carry Forward absence type to limit generate but it does not allow normal absence type to limit generate where initial value field is blank. What is the logic behind? Why ‘Carry forward type’ some times allows to enter initial value field and sometimes not allow? Where to fix it?Please advise. Thanks in advanceRegardsNimesh

I have created a Safety Cert, ticked the Safety Cert box, and added to the Course Specification.  When I run the event it update the Course on the Employee File, but not the Safety Cert on the Employee File., nor does it go on the Safety Certs screen unless I add manually on the Employee File.  Am I missing a piece of set up or does it just not do this? Any help appreciated. 

In the employment information (path: Human Capital Management / HCM Services / Employee Management / Employee File / Employment Information / Periods) you can see the section Period Details.In that section, there are two date ranges: Start Date and End Date (representing the current employment period) and the Employment Start Date and Employment End Date (representing the start date of the earliest employment period and the end date of the last employment period).Apart from that, the section Period Details is showing Degree of Occupation and Current Degree of Occupation. With regard to these two fields, I’ve got two questions:Why is the Current Degree of Occupation not shown on the same level as the current employment period (Start Date and End Date)? Which (overall?) Degree of Occupation is shown when the degree of occupation has changed in the course of time, i.e. when there are several employment periods with different degrees of occupation?​​​​​​​ 

Hi, we get in customer and internal environment this blocking error which we can’t solve on our own (no outstanding payments to be done, no settings enablement works, etc). That blocks every future payment for the methods set except for Cash Method. Does anyone came across this error and could solve this withouth RnD? Or is this a bug and has already been reported/solved? 

We are trying to make sure I|FS doesnt keep records longer than required as per UK law. Am hoping there would be some systems option for purge or archvive. Has anyone else dealt with the same problem? Am thinking old HR records, customer contacts, attachments thay may show addresses etc.

Hello, we use app10, managing access to various activities via access roles.One challenge is to limit access to employee expenses  with read only mode.I’m able to set the mode ‘read only’ to Expense header - not able to modify anything in header. But still I’m not able to limit access on Expense details - still I can modify expense rows, add new ones, remove, etc.For limiting of modification of Expense header I’m using access Attribute on ‘Travel Expense’-’Expense Sheet’.Looks like that all access attributes in Travel Expense tree are related to ExpenseHeader LU only. No one for LU ExpenseDetails :(How to deny users, having special access role, to modify expense details? Any idea? Thank you!

Hi, We are about to start using time clock exe to register clockings in IFS.We user tags when clocking in terminal so objects are set to be card driven.For the objects START INDIRECT and STOP INDIRECT card driven option is not possible to checkWe do not use teams to clock on standard jobs but clocking is done by employee only. Employees have standard job definied but sometimes they need to change the job during the day. Is there some way to make also start and stop indirect card driven? Regards,Anna

Hi,  How do you manage the long absence without broking the employee contrat and with no  needs on employee timesheet updates ? Thanks 

HiIs anyone aware of how to un-authorize an expense sheet in Employee Self Service? We have the ability to remove the approval, but it has gone past that stage and been authorized.Many thanks,Hayley

Hello All, Applicant ID is not generated automatically in Recruitment Identities.When we try to create new record under Applicant data and we couldn’t find the Receive Application Letter options/screen to create an applicant ID.Please suggest Thanks in Advance

Community, wondering whether IFS APP10 time clocking has the interface to external time clocking system? whether it owns time clocking API that could talk/execute with external systems?Currently corporate is using ETIME system, and corporate is going to standardize the whole time clocking system within the whole corporation, hence the request.Thank you.

Hi Hereos,I have a lobby that gives gender count/percentage but not necessarily who the gender belongs to.…Is there is a way to use access attributes to allow everyone access to gender without access to employees file?Much appreciate any suggestion 

A team member’s supervisor cannot see a few expense sheets.  The supervisor was able to see and approve recent expense sheets but not older expense sheets.  The supervisor recently became the team member’s supervisor.  Is there a date somewhere in IFS that is preventing the supervisor from seeing older expense sheets?