HCM (Human Capital Management, Payroll)

Hi, We are currently using Apps 9, update 17.  We are getting the below error message when categorising a refund credit card transaction to the Expense Code 1043 - Recharges. The Recharge Code has 20% VAT/TAX assigned to it. If we choose an Expense Code that has zero rated VAT then we do not get an error message and the refund can be categorised successfully.Things to note:We are a UK User and the 20% is standard rated VAT The transaction is in USD We can categorise transactions in USD that are not refunds e.g. $20 for web domain We have the same issue with euro transactions and the same error message appears Please can somebody advise why this is occurring and how it can be resolved.  Thank youJonathan  

Hello, I am having a issue that I have not experienced before and was hoping somebody else has solved this.Customer is on Apps10 update 9  When we attempted to alter an employees schedule (either with the wizard or manually) we keep getting the below access issue   The only way we can alter the schedule is if we give the (employee that is making the change) HR manager permission(HR application manager). However this is not realistic as this needs to be updated my managers that do not need this permission set. Does anybody know what access attribute covers the working schedules? I can then build it in a access role. Thanks   

Is there a diffrenece between alerts, notifications and system messages in Aurena?

At present the Time Management module is not used in my place of work for registering absences/sick days etc. We use a separate web-based software for this but are planning to import the records into IFS and use that for registering absences from now on. I plan to do this by adding all the imported records into the “Absence Registration” tab of the “Absence” screen. A new group has already been added to the Absence Configuration screen. This is then used as the “Absence Type” when the individual records are added to the Absence Registration tab.I don’t know if I need to do anything else, if there is someone who has set this up or the first time maybe they could tell me if I am missing something. I may not be performing all the steps required.Thank you.

For a survey in Apps9, the customer would like to present a list of 10 items and have the survey respondents rank their top 5 items in order of importance.  For example: Please rank from 1-5 where 1 is most important 5 of the options below for why you use this forum:Ease of useKnowledge of ParticipantsSpeed of answerQuality of answerUp to date informationOnly place I know to find the answerWillingness of participants to helpI find I can provide answersIt was suggested to me by a colleague I trustAccess to IFS experts both from IFS and the wider community So - the respondent would need to rank their top 5 of these answers.  I know I can set multiple choice with 5 answers, but this will just allow them to select 5, rather than to rank them - is there a way to rank or provide weight to the answers, please? Thank you in advanceClaire 

Hello, From the 2021 Payroll update, we have had countless issues but the one that we have been unable to fix is the tax code uplift via the constant data update.  This is specifically on the L tax codes.  When choosing the parameter T001 and value TAX(;1;9999;L) and using all active employees template, I receive a PL/SQL numerical conversion error.  I been trying to find a workaround and so I went through the employee template and it’s seems that there is a syntax issue With the the L codes parameter as all other code types work fine.  I managed to get the employees by using TAX(%;1;9999;L) which works but when creating a proposition to uplift it give a weird error about the field [used] has an incorrect value.Has anyone also had this?  

Hello,  I want to create a temporary account in IFS. Can I set a fixed expiration date? So the account becomes unusable by the end of the month for example? thanks in advance

Hi  We are looking to start managing our employee benefits in IFS. PMI and health care seems straight forward but Company Cars and vehicles I'm unsure how to do this. what is the usual way to achieve this in IFS? The same for Management of Vans and vehicles not assigned to employees. We are starting to use the maintenance/engineering module, is it best to just have them as an object? any help would be greatly appreciated    thanks  Nick 

Hello, Anyone loaded absences externally. Do i need to load absence limits prior that?  

When we submit an expense sheet, we can select a project activity and respective Code part postings. However, when we give an advance using the employee payments window the only option available is to tag it to the employees attached organization codes pre-posted code part.Anyone having a solution to give an employee payment selecting custom code parts. (simply need to tag the advance to a project the employee is travelling for).

I now have user pictures associated with the Person info.The picture size is 844 x 1055 pixels and by default the user picture looks zoomed out (see below)I will have to manually right click on the image and Scale - Size to fit  , to see the full picture. My question is, is there an way to set the Size to fit option by default ? or is there any option to edit the user pictures in bulk (i.e. modify the picture size in bulk)   

Hi, Im trying to give a non HR person access to training records without exposing the rest so went about creating an IAL for it with live data and then granted permission to the IAL against the users permission set. However when the user runs the quick report it only returns the data that the user has access to i.e under his position access.Previously i have done this and it has worked fine. The only thing i can think of at the moment is that because it it looking at live data and not copied/scheduled then IFS is still checking the position/data access of the user.The IAL is a union on these two views;ifsapp.pers_license_emp_profile_Ovifsapp.emp_training_history_ov Any ideas?  

Hi All,We are getting ready to welcome our 2021 class of interns in a month or so, and I wanted to set up IFS so they can log their work time. Ideally they would use the Time Card – Day screen in IFS and I would be able to run a report for HR so they can process the payroll. As I read through all the information I can find, it seems that there is basic data that needs to be set up on the back end in order to do this. I was wondering if any one has already gone through this process and would be willing to share their set up or work instructions. I was able to put in time as a test in MIGR, but I’m getting all sorts of errors trying to confirm and/or authorize the time. Any help is appreciated! Thanks,

Hello,I am facing Request Aborted after initiating the Payroll Payment process. The process is taking time to execute and at the end it shows the error. Any idea/suggestion what to do.  

The P60 End of Year Summary report is displaying no data whereas if we run the P60 Folding End of Year Summary there is data? Any ideas?

Hello everyone, I have a customer that is using Recruitment in Apps 10. They have multiple companies set up and are using personnel requisitions to start their recruitment process. Users have got access to multiple companies so could be raising/processing personnel requisitions for different companies. Within EE there is an option to change from single company to multi company analysis on the page Personnel Requisitions. However, when the user does that the RMB option Personnel Requisition… is greyed out which means the user cannot drill down to the detail of the personnel requisition. I was surprised to see that because that function works perfectly well on the Expense Sheets page and since it is the same principle I would have expected it to work in the same way on the Personnel Requisitions page?! Am I missing a setup for this to work? Thanks in advanceMaria

I did simple IAL and deployed it..When I try to select * from ifsinfo.Get_Total_Additional_Hours - I get the below error..   IFSINFO has access to all other IAL tables.. so that isn’t a problem here I guess. Below is the IAL that was deployed..   Any idea what am I missing ? Regards,Rajesh.N

I’m using the below expression statement for an custom field to get the value of the PRESENCE field from the Time Management - Authorization.ifsapp.Time_Pers_Diary_Result_API.Get_Presence_Hours(v.company_id,v.emp_no,v.valid_from,v.valid_to) But when I try to approve this custom field, I get the below error 

Hi All, One of the employee submitted annual leave and after registering the leave was cancelled. but in the Absence limit days the used annual leaves amount is not calculated properly. anyone knows the reason for this? any idea?  

When you use the Quick Expense Reporter in Aurena, we are unable to attach documents/media.When we try to attach an image we get the following error:We also get the same message when we try to attach PDF’s, ideally we want to be able to attach media as most people will be filling out expenses on there phone.Are we missing some set-up in  document management?Thank you.Nikki

Hi all,I am trying to set up the Onboarding Assignment Configuration and have assigned one Onboarding Program Template to be triggered on only Employee Category. I have placed it in the top of the list which should meen that this template should be choosen first if there is a match (In this case it should be triggered if Employee Category is equal to Konsult).But in New Employment assistant IFS pick the second one in the list. Does anyone know if this is a Bug or am I missing anything in the configuration-page?Best regards, Josefin

Hi All,I cannot submit Time entry with absence code.  Having the below error.  Any help will be much appreciated.Thanks  

is there a way of only showing certain document classes for certain views? For example when creating an expense and you attach a document it only shows the document class you have set-up for expense receipts? Thank you.Nikki

Has anyone used the Special Events Lobby Element  ‘HR My Employees Special Events List’, Data Source ;HR_MyEmployeesSpecialEvents’.We want to be able to change the Work Jubilee dates from every five years to 2, 5 and 10, but can only find a view ‘Reminder_Special_Events_Sub’ but are unsure how to implement the change. We plan to change the IFS view, but copy and create our own version of the view. Anyone done this before or can give advice on how to changer the Jubilee dates in the Code?

We are using IFS Apps 8 and are considering offering Managers the opportunity to record sickness absence directly into IFS.  Whilst this can be done via Time Card Day, I was wondering if there was an alternative or better screen for this purpose that only offered direct subordinates and not everyone in the organisation, as is the case with some of the HR screens aimed at HR personnel.Having looked at the Absence screen, it seems that you cannot restrict this just to Direct Subordinates unless there is a method that I have not identified.