Document Management (DocMan)

how to convert collection to table in oracle?

Hello all, i want to list file in FTP/Directory. I used INTFACE_SERVER_FILE_API.File_List(directory_name_) function. The result is returning in type <Collection>. How to convert collection to table in oracle?

773

2 years ago

wrprabashHero (Partner)

asked in Document Management (DocMan)

APPs10 - Cannot approve a project forecast

Hi,I get below error when a project forecast is trying to approve. The data i created is in Reg Test lkp.Is this a known issue. Why i suspect this as a bug is that, the error has no connection with what i do. I am using a simple approval template (with only one step) and the forecast, or the approval template is not connected to any document. Error says something about a Signature (?)If i am wrong pls let me know how should i proceed.Above can recreate just by getting a forecast in state 'Approval in Progress’ and then try to execute the approval step in the template and observe the error.Thank you,Roshan

942

2 years ago

Amitesh_IFSSidekick

asked in Document Management (DocMan)

document attachment options greayed out in Jttask screen

Hi,The attachment section the New and Attach options are greyed out for Jttask screen even if the setup is available in object connection. is there any other thing we need to consider to make it work ? tried refreshing cache also doesn’t seems to work.App version - IFS10any lead will really appreciated. :) Thanks in AdvanceAmitesh

693

2 years ago

DanAndreDo Gooder (Customer)

asked in Document Management (DocMan)

Structured content and digitazion standards

Digitization is gaining momentum and is hyped in many corporate powepoints, but how can we as users of IFS DocMan move from pdf attachments to objects, to receiving structured information from suppliers?Are there any standards supported by IFS and suppliers that I could research in order to facilitate this? Would appreciate to know more, and also get in touch with users that already are on the journny! Regards, Dan

704

2 years ago

Aisha RefaeSidekick (Employee)

asked in Document Management (DocMan)

Managing Person Groups across a large amount of entities

Hello, I wanted to reach out to the community to see if others have had similiar queries from customers regarding document mangement person groups across several companies. My customer will have around 50 entities- so this could be 400 + person groups to maintain and manage- have others been able to provide a solution around how this can be handled? Your feedback would be much appreciated! RegardsAisha

1363

2 years ago

NicklasMadsenSidekick (Customer)

asked in Document Management (DocMan)

Exctracting view files from IFS

Hi We have a need to be able to make certain attached documents on invoices available for Audit purposes. The process today involves members of bookkeeping manually finding the invoices, then finding the attached documents of a specific Class, then going to doc rev, then viewing the document as going to save as in word to save the document in a specific shared folder. For hundreds of documentsGiven the invoices from bookkeping, it is simple enough to find the attached documents, but how can i extract copies, not the originals, from IFS? Some of the doc Class are saved in the database repository and some in an FTP. Best Regards

1362

2 years ago

PamithKSidekick (Partner)

asked in Document Management (DocMan)

Showing attachment from ManSuppInv in Project Transactions

Hi,I am trying to view an attachment made in Manual Supplier Invoice in the project transactions window. This is to view attachments for Invoices which have been forwarded to a project activity.I have setup the OCT, but the attachment isn’t appearing, wonder what I have missed? (my first time setting up OCT)We are using App10 UPD13This is the view in Project Transactions Thank youPamith

16015

2 years ago

tariqDo Gooder (Customer)

asked in Document Management (DocMan)

Attachment for some user

hello every one,in some users the Attachment does not appear, but in some other appear for the same logic unit , the problem maybe in Permission Set.can anybody help.thank you.

1012

2 years ago

mjwildeSidekick (Customer)

asked in Document Management (DocMan)

IFS Apps 10 Document Management Documentation?

Can anyone kindly point me to where I will find the documentation for IFS Document Management for Apps 10? I am an end user (IT Manager) and quite new to IFS and am trying to get to grips with how our system is set up.I have found many pages/docs that are related to this but nothing which explains broadly how document management works and then drills down to all the details like document class management, user/group access, etc.We have a pretty basic setup from what I can see so just need something that will get me going. We have many users who need access to things like specification documents attached to inventory parts and they don’t currently have access.Many thanks,Matt

14448

2 years ago

lisa.gilesABSidekick (Customer)

asked in Document Management (DocMan)

Object Transformation for MWO

We would like to have a document attached to the Work Task Template transferred to the MWO service app when the Work Order is sent to an Engineer. I believe we need to use Object Transformations but I have no idea how to create them.Can someone please help?Thanks,

1113

2 years ago

PheonixDo Gooder

asked in Document Management (DocMan)

How do I open an .apl file for editing in App 7.5

How do I open an .apl file for editing in App 7.5Do i need to install a ifs editing tool ?

482

2 years ago

kavinduxoHero (Partner)

asked in Document Management (DocMan)

Maximum file size for attachement

Hi All,I need to know the maximum file size that we can upload in a Cloud environment?Does cloud and EE environment have different capacities for file attaching, since cloud environments are web based? If so, what are those capacities? Thank you,Kavindu

7592

2 years ago

gegrnoSidekick (Employee)

asked in Document Management (DocMan)

Updating of documents made by the contractor in the B2B client

Hi,It is not possible to give administrator access to documents in IFS Aurena Client B2B client to those who have access to connected Work Task. Administrator access can only be given by person or by document group. Those who access to connected Work Task, have document view access. The reason for having administrator access to B2B users on a document, is that you need to have administrator access to be able to download -, update - and upload document file to new document revision, according to standard functionality. The B2B users only see and have access to the last released document revision with IFS Aurena Client B2B client The creator of work task with attached documents, do not know which B2B user that should do this upload and then we need more than one B2B user in each contractor that are in this document group. When users in contractor company leave or new user start, document group need to be updated according to this change. That we could avoid using admin access only from

741

2 years ago

DjedaiDo Gooder (Partner)

asked in Document Management (DocMan)

Docman: set Defaut Edit AAccess instead of Admin Acess Level for user who created document

Hiis it possible to set Edit Access as default access instead of Admin Acess Level for the user who created the documentIs there a projection or permissionSet set somewhere in permissionSets to change ?Thanks Regards

2266

2 years ago

DjedaiDo Gooder (Partner)

asked in Document Management (DocMan)

Document Default Values : Values of Keep Last Doc Rev parameters

Hi, What are the possible values for Keep Last Doc Rev parameter in Document Default ValuesDefault Value of the parameterv if F for FixedWhat are the values for Latest Revision or Latest Released Rev Thanks

1444

2 years ago

ArmaghanSidekick

posted in Document Management (DocMan)

Are there any setting to not move objects from an old revision to new one?

For example, I have a document. In this revision there are 2 objects, which one of them is from revision 1 and the next one is attached in revision2. I am going to create a new revision and I want nobody to be able to choose which objects will be moved to a new revision for a special document class.( somehow a fix set up for a special document class). Is there any special setting in document class management?I changed the setting in the DB column ”KEEP_LAST_DOC_REV” in Document Class Management, but I don’t see any special change in to the process of creating a new revision.It would be great to hear from you.

1013

2 years ago

MervanSidekick

asked in Document Management (DocMan)

docman - document basic -- approval template

Hello everyone,i have a question? I made a definition from the approval template.I chose the approval template that I defined in the approval process. After selecting the approval template, I cannot see which template I selected during the approval process. Is it possible for me to see the template during the approval process? Or can I learn it with the function?I would like to explain my question with an example. Template 999 has been created in the approval template(image1).I then chose the approval template 999 during the approval process(image2). I can't see that I selected 999 approval templates in the approval process.Best regards Mervan

5309

2 years ago

Chathurika WijeratneSidekick (Employee)

asked in Document Management (DocMan)

A method to export Invoice/Order PDF attachments to FTP?

Customer has below question raised via case G2346682, could someone please provide an input on this?Description:We have PDF's for example attached to invoices inside IFS line items to access these files directly.Can these attachments be backed up to the FTP site? ftpna.ifsworld.com/100469We are looking for a way to access the attachments, exporting them all to FTP with some type of identifier referencing the order they came from could be one method. Allowing us access to the attachments via the back end could be another method. Open to suggestions.

2032

2 years ago

musthaDo Gooder (Partner)

posted in Document Management (DocMan)

IFS File Detach

When I am sending an attachment to IFS (using my C# application), I wanted to detach the existing file related to that supplier in the IFS. I didn't see any method related to detach in the IFS.Application.Docman.FileManagement.dll file. Please help me on this.

863

2 years ago

Mark WinterburnDo Gooder (Employee)

asked in Document Management (DocMan)

Document Management Read log

In the Cloud we have a read log: Logging of reads, writes and deletes of document files. The log records can be found in the File Operation Log window under Basic Data. Event messages are also generated on reads, writes and deletions of document files such that event actions can be added to these events. An end-user can only see his own log records unless he has been granted the DOCMAN ADMINISTRATOR system privilege, when he can see every log record.A document is "read" when a user in some way was able get a copy of the document file to his PC. Examples of operations in the application where this happens are edit (check out), view and print. A document was "written" when a user checks in a document file, either new or modified. A document was deleted when a user removes a document file.Log records are by default saved in thirty (30) days, but this can be changed using the SYSCFG-Default Value SYSCFG_SOX_LOG_EXPIRE_DAYS. A batch job that deletes old records job is run once per day.My qu

1915

3 years ago

OmarSouissiDo Gooder (Partner)

asked in Document Management (DocMan)

Link to external document in a file directory

Hello everybody, I would like to know if it’s possible to link a document to an IFS screen without uploading the file to IFS. The document is in a file directory that I want to link to an IFS screen in order to access it directly from the file directory. Thank you.

1351

3 years ago

Daniel_JZHSidekick (Customer)

asked in Document Management (DocMan)

show an invoice in an order

Hello community,I have a document attached to a customer invoice (CustomerOrderInvHead) and I want to show this document also in the attachments of a customer order (CustomerOrder). I tried to use Object Connection Transformations, but I could not find the INVOICE_ID in the Target LU Key list. Which transformation method should I use to link the documents from invoice to customer order ?Can I use SQL ? if yes, how to do it ?Thanks in advance for your help!

1222

3 years ago

ZIGESAMMDo Gooder (Customer)

asked in Document Management (DocMan)

Checkout and Checkin documents with REST API in Aurena (Docman)

After testing several suggestion from the community and reading lot of documentation, not all efforts were successful with RESTful document managment.The creating of a document with REST is working good (as described in sevaral topics here). But checkout and checkin of existing document files seems a little bit tricky.Example Checkout (main steps):POST: ‘int/ifsapplications/projection/v1/DocumentRevisionHandling.svc/StartFileCheckout’ with payload {"DocClass":"INVOICE","DocNo":"1000004","DocSheet":"1","DocRev":"A1"}POST: ‘int/ifsapplications/projection/v1/DocumentRevisionHandling.svc/FinishFileCheckoutWithPath’ with payload {"DocClass":"INVOICE","DocNo":"1000004","DocSheet":"1","DocRev":"A1","Path":"C:\\Users\\xxx\\Documents\\IFS","Filename":"rg1.TXT"}Having a look on the logging during a checkout and checkin there are several steps with the aurena agent. The commands with agentcalls are not initiated by the REST-requests.Has anyone experience with REST api to check in an checkout docu

2161

3 years ago

flemohitjDo Gooder (Partner)

asked in Document Management (DocMan)

Multiple order reports in one PDF (APPS 10)

Hello,We have a requirement from one of customers (APPS 10) where one report (work tasks) needs to be added to the another report (Customer Invoice) in a single PDF document which then should be attached to the Customer Invoice screen. What are the best possible ways (if any) to handle it?Please share your thoughts.Thanks & RegardsMohit.

590

3 years ago

LindaKSidekick (Employee)

asked in Document Management (DocMan)

How to easily move documents from one folder to another ?

Hi, How to easily move documents from one folder to another ?

4737

3 years ago

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Document Management (DocMan)

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