Document Management (DocMan)

Hi all, There is a customer who is having Application Message Errors when trying to move documents  from DB to FTP.Customer has recently installed UPD20 patch on 20/01/2024. The automated process to move documents from database to FTP is not working. They have got  over five thousand errored application messages with this eror: Target exception in method call : EJB Exception:  Caused by: ifs.fnd.base.SystemException: Target exception in method call : EJB Exception:  Caused by: java.lang.reflect.InvocationTargetException: null Caused by: javax.ejb.EJBTransactionRolledbackException: EJB Exception:  Caused by: java.lang.NullPointerException: null Product Version: UPD20This is how their process have worked so far. They have had a procedure custom package called Z_Bel_Tech_API.Move_Docs_To_Ftp. This procedure is calling IFS's standard procedure Edm_File_API.Batch_Process and that's when the error appears. The procedure Move_Docs_To_Ftp is set to run as scheduled task every day at 17:00. Sch

Hi,I have added documents on the Work List tab on Work Task Template and then created a work Order and added Work Task Template to the Work Order, then all Work List Lines will be copied from Work Task Template to the Work Order Work Task tab, but connected documents are not copied.So, I tried to use the Object Transformation connection, but I couldn’t get it working.Do you know how to set up a Transformation method for this requirement?(Please see the attached pictures) Target LU : Work Task : JtTaskSource LU : Work List  : TaskTemplateRole 

In an incident, there will be attachments added.Imagine there are images attached as the attachments of an incident.Is there a way we can get the link to the location where the images are being stored? /Upulka

Hi all,I tried to create an FTP repository for saving attachment files following the steps below:Step 1: Create a Repository Address using the FTP server.Step 2: Create a Repository using the Repository Address created in Step 1.When I clicked "Test Repository," I encountered the error "unable to set connection information." Did I miss anything? I can access the FTP server from the Management server or Middle server, but I am unable to set up a connection with the Repository. Do you have any ideas? Thanks!Best regards,Feng

Hello, Is there an option to “lock” document classes, so people need a password to open and view specific documents? As example, sick-leave documents in My Absense Calendar or medical expeses in Expense Sheets?Besides the “Restriction” which have in place on some documents, but if you are in that group, you can see all the documents, we need to limit that further. So person A can see document 1, 2, 3 and 4. But Person B can only see 3, 4 and 5  Thanks,Michael

While attaching media through MWO app to a work task, the photos are appearing as thumbnail, not full-size photo in IFS APPS10 IEE. Is there any settings to set up in media manager?  

Someone tested using azure smb fileshare on the IFS remote solution for files file storage of media item or documents in document management? We get a strange fault when configuring it and testing with media items. Is it a bug ?The file is created on the file share but it fails on setting some extended attribute on the file? Is that really necessary or is it an bug? Caused by: java.nio.file.FileSystemException: /fss-storage/mediaitem/1000: Error writing extended attribute 'filename': Invalid argument Entire java stack on the error we get.2024-01-04 12:47:55.613 ERROR b057f6ec-39ac-4e1a-b24f-0b0840f59abd com.ifsworld.storage.service.FileStorageService.upload() : Failed to upload the file to storage location: com.ifsworld.storage.service.exceptions.FileOperationException: Failed to upload the file to storage location        at com.ifsworld.storage.service.providers.ContainerPathStorageProvider.uploadFileToStorage(ContainerPathStorageProvider.java:90)        at com.ifsworld.storage.servic

When you create a document attachment and link it to a business object of the inventory item type, for example, you want to display it in a list view. Next, we limit the number of displayed columns. We write the whole thing down. When you want to open this view again, the settings are not saved, because the default view is displayed. 

We have attached documents to vouchers that are saved as PDF’s and some are 24 pages but they are taking ~10 minutes or more to open.  Is there anything that can be done to make opening pdf’s quicker?

Many of my users are experiencing a problem where it takes several minutes or more to attach a document. Documents are stored in the database, and these are local users to the server so not a network issue.  They are in chrome with the appropriate plug in’s and are browsing to the documents. Running 23R1 Update 7

Hi, why is the advanced number generator banned if the document is available on the B2B web portal? Can the blocking be edited off?

Hi all,I have a problem setting up test users for our B2B portal. I have created a permission set which contains the FND_WEBENDUSER_B2B and custom functional role which has granted the projections EquipmentObjects, OrderServiceEndCustomer and ServiceRequest.I log into B2B and “order service” via the service center lobby (<baseurl>/b2b/ifsapplications/web/assistant/OrderServiceEndCustomer/OrderAService;$action=LobbyPageName...). I fill in the form with all necessary data and attach a document (14KB PDF file). When sending the form the portal tries to do some action and then show the following error message:I have checked the log but I can not identify a specific issue to fix.Application - CMD(1): action({"name":"CreateServiceOrder","projection":"OrderServiceEndCustomer","bound":false,"params":{"ErrDescr":"${ErrDescr}","ErrCauseLo":"${ErrCauseLo}","PriorityId":"${PriorityId}","LocationId":"${LocationId}","MchCode":"${MchCode}","MchCodeSite":"${MchCodeSite}","Symptom":"${Symptom}","

Hi allHas anyone been in a similar position to us & found a better solution ? ScenarioAll our raw material safety data sheets (SDS) are in IFS (APPS10 UPD18), stored in the db as PDF files.If there was an incident, eg someone spills a potentially hazardous product, the first aiders will need quick & easy access to the relevant SDS. Where are we now ?We have a custom shortcut that launches the general search function, with DocumentContent pre-selected as a search domain This works fine. You can search for, say “acid” and IFS will provide sensible results. the only snag is that when you click on a  result, you go to the document revision page.There’s a further click required to actually get to the document itself.While this works, the objective from the start was to make this process as easy and intuitive as possible. It feels like we haven’t achieved that goal. Is there a trick we’ve missed ? Thanks  

Hello,We are currently on Apps 10 Update 18, and have been using FTP as the repository type for document management since we implemented IFS with Apps 8.We have just started the IFS Cloud upgrade project, and have taken 23R2, and just been made aware that FTP repository will no longer be supported and we need to use a different repository method.We are a Remote deployment, and believe the only option we now have is to setup an external SMB storage. Also read database is to be removed in the future, plus this is not preferred due to the sizing issues this would cause by hosting our all historical and future files.I have been pointed in the direction of the Technical Documentation already, but in order to request our IT to setup the SMB Storage I need some information. Typically when you setup a SMB share, you need to grant specific users with permissions to access it. Therefore, we need guidance on what user(s) need access on the SMB share, and whether we need to be creating an active d

Is there a way I can add a document to a folder at Craete Document? Otherwise, I have to start from a folder or add a document later to a folder.

Please could someone point me in the right direction for this one ?We’ve been live with Apps 10 for a few months, but we’re at an early stage with document management.We’ve run into an interesting difficulty in managing access to uploaded files, which may be caused by a fundamental misunderstanding of how this stuff is supposed to work.This is the current situation:When someone wants to attach a file to a business object, they can choose from a drop-down list of document classes.This creates an opportunity for errors. For instance, if someone uploads a product safety data sheet (for which everyone should have read access), but mistakenly select,  “Invoice” as the document class, then that file will be inaccessible to anyone outside of FinanceIt could work the other way too, so a relatively confidential document could be mistakenly added using the document class “Safety Data Sheet”, which would mean anyone in the business could search for and view that file.How I would like it to be:Ide

Hi Experts,Appreciate your setup support for the document revision the way it shows in the screenshot.  Need a bit of help figuring out how to set up document revisions. I want them to show up in PDF when viewing and switch to Excel for editing. Noticed a screenshot of this setup – has anyone else got it working like that?And if I decide to switch it to view in Excel, any tips on doing that? Or maybe it's just a bug in the system?Thanks! 

Hi, Our Client asked me if it is possible to synchronize only specific classes of documents in search domain setup?Now this is needed to synchronize in some domain, ie.: DocumentContent, but can we somehow filter this synchro only to some document Class?  I would be really appreciate your answers,Thanks,

Hello, everyone!Is anyone familiar with IFS Cloud 21R2's digital signature feature in Document Management?I was trying the below steps to setup the digital signature.Created a new document using the above document class with the document number DS_<USERNAME>, where <USERNAME> will be the name of the IFS User. Added a new custom event action to the system defined event “DOCUMENT_APPROVED”. Added a Keystore with self-signed certificate  When approving the document, it created an application message with message function “DOCMAN_DIG_SIGN”The application message is keep failing even though the input data is passing properly.DOCMAN_DIG_SIGN.jsonThe history is getting updated in the document revision even though the signature has not been attached to the pdf.I hope somebody can give us a word of advice on this matter.@deshan.ekanayake @Mathias Dahl Your help is much appreciated.Thanks

HelloI want to provide the capability to add document on supplier files only to a particular team.Later, the other people will have access to attached file on a view mode : this can be managed by groups on Document Revisions.I didn't find the way to manage rights on the 'New' button available on the attachment insert on the Supplier form (LU SupplierInfoGeneral)  without changing the behavior of the EDM on other views.has anyone already implemented a similar process or knows how to do it?Thanks Daniel

Hello,@Mathias Dahl One of our customers has a requirement where they need to sign a document and forward it to another party. Subsequently, the other party is required to sign the document and return it to IFS.We are currently exploring integration options with a digital signature solution similar to DocuSign. I understand that this integration is under consideration.Could you provide information on whether a similar functionality will be included in the upcoming release?Additionally, if we intend to integrate IFS with DocuSign as a customer modification, are there any available resources or details that we can refer to?Thank you very much!

I have prepared a file type URL that is prepared for VIEW:I followed the first option in the thread:This option is to prepared a file locally with .url as file extension.I am able to upload and connect the URL to an object, but the view icon is not presented. Only Edit, which makes no sense for this type of file.Doc Revision is as above.Anyone an idea how to get the View icon?

Hi Community, Is there any way i can setup the attached document will flow from Purchase Requisition to Purchase Order? Regards,Jewel

I am trying to have a standard SOP attached or linked to every Purchase Requisition.  Essentially, when you create a new Purchase Requisition, you can access the Procurement SOP.  The below link explained how to do it in Apps8 but it does not appear to work the same way in Aurena Cloud 23.R1.Any help is appreciated. 

Is there a way to see Document Approvals once their status is changed to either Approved or Rejected?  Currently, when at the screen Approvals, the document approvals will all show up when the Approval Status search is blank.  But, once the Approval is updated to be either Approved or Rejected, these Approvals no longer show up on the Approvals screen.  And, if I update my Search dialog in the Approvals screen for the Approval Status to show Approved and/or Rejected, I receive a No Data response. How do I view these Approvals once they are approved or rejected? Thanks!