Community,
When checked in the new document, IFS will name the document like “B100-R000026GEN-1-A1-1.TXT”. it is composed of document class+ document no+ Revision+ ….
my question is, is possible to have it appended with document title?
Thank you.
Solved
ifs document name
Best answer by Mathias Dahl
Hi,
Why do you want to control the file name in the repository? At least end users should not care about it. This is the file name used to store the document in a FTP server or in a shared folder (in the database, no file name is needed as such).
We decided to concatenate all the primary keys of a document into a file name back in the day, since it was an easy way to make the file name unique and at the same time it provided some information about what document was kept on disk. Strictly however, we could have used a unique number (from a sequence) or even a long random unique file name.
Now, if you talk about the file name a user will see in a client, that is something different. Here, we have two options today: create a file name that starts with the title, then the keys combined inside parentheses. In theory a document macro can even rename a file after it has been downloaded to the user's PC.
If you really want to have the document title part of the repository file name, you need to customize the business logic (PL/SQL code) that generates it, but I would advice against it.
Thanks!
/Mathias
+18Hi
If you use create document Assistant it appended the document title to the file name with Doc class + Doc No
Please explain your issue further?
our testing shows us system never append the document title, only the orginal file name +document revision+ document no + sheet no + … any settings we missed?
Thank you.
Thank you.
+18My file name is G1943500.docx
it automatically fetch into Title filed. Then I modified it as G1943500-KEKU-TEST
then it fetched to the document name.
please see the screenshot attached. if you could have your attached document opened in Document Revision window, you will see in the File Refs tab, the name is not what you expected to see.
I am referring to this name - Repository File Name.
Thank you.
+32Hi,
Why do you want to control the file name in the repository? At least end users should not care about it. This is the file name used to store the document in a FTP server or in a shared folder (in the database, no file name is needed as such).
We decided to concatenate all the primary keys of a document into a file name back in the day, since it was an easy way to make the file name unique and at the same time it provided some information about what document was kept on disk. Strictly however, we could have used a unique number (from a sequence) or even a long random unique file name.
Now, if you talk about the file name a user will see in a client, that is something different. Here, we have two options today: create a file name that starts with the title, then the keys combined inside parentheses. In theory a document macro can even rename a file after it has been downloaded to the user's PC.
If you really want to have the document title part of the repository file name, you need to customize the business logic (PL/SQL code) that generates it, but I would advice against it.
Thanks!
/Mathias
Thank you.
+32Are you perhaps mixing up the file name in the repository and the file name on the PC, when a user views or edits a file?
Thank you.
+32Yes. Or, you have two options as a user: use the original file name (the name of the file when you checked it in), or a file name we “make up”.
+9So, the filename consists of following keys:
- Title
- Document Class
- Document No
- Document Sheet
- Document Revision
- File No - Which field is this? I have checked in 2 customer databases and found only records with value “1”
+14Drausenhaus wrote:
- File No - Which field is this? I have checked in 2 customer databases and found only records with value “1”
My thought was that File No is number of files attached to the doc revision, meaning if you have a VIEW file checked in to the same revision, then the VIEW copy will get File No = 2. But both ORIGINAL and VIEW gets File No = 1 🤔
Reply
Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.