HCM (Human Capital Management, Payroll)

We have a bit of an issue. HR registered the employee with wrong Person ID on Employee module and when I create a new user on solution manager I cannot choose which person can I attach to this user so that this user can also login on Aurena and can able to see HR self services like time balance,holiday etc.. This user cannot see those following because the user is connected to wrong person ID.  User When clicking View personal information for this User-- I want to change that user ID to the correct one. 

Good morning.  I am still testing various options wrt the Allowances for travel.  I have defined the Allowances as below:I have defined the Compensation Rule and Compensations as follow: Still, when I do a TR and add the Destination, no Allowances are pulling through.  The Departure time in the TR is 20:00 and the Arrival Time is 09:00.The Abroad Allowances are also not pulling through though they have been set up with pricing under “Allowance Compensation Abroad”.I am using the “Calendar” Allowance Calculation method since Duration results in proportionate allowances based on time, which in our case is not correct.  The Employee gets paid an allowance per night away from home and not

Hi, we have a customer that has First Card as their vendor for credit card transactions to IFS/Travel Expense. Do you (here in this community) have experience to set up this integration? Thanks in advance for all your input 

Does anyone have a guide to Importing Employee Credit Card Transactions? Is there a standard Data Migration job to do this?I need to import a .csv file containing Employee Credit Card Transactions where the employees are using company credit cards. The employees will not be reimbursed, because the company will be charged by the bank and pay for it directly.Thanks,GrahamIFS Cloud Web version: 23.1.13.20240501151610.0

This is specifically for Credit Cards where Expenses are concerned.We are looking to implement the credit card transaction into IFS Cloud using the APIs available. However we are struggling to find documentation past the available product help which details the possibility of the transactions converted into an expense sheet. Is there documentation or training available through the Academy that may I have missed? Scenario: Customer has a handful of credit cards among senior management and they want to be able to pull these transactions into IFS so that the expense sheets can be created. Checking product documentation suggests that the only feasible method for importing CC transactions is via an API. 

Hi,There is a requirement from our client to mask/anonymize the Customer Email ID only at the Application/client level so that the Users are not able to view the Customer’s personal data. However, we still need the data to be present in the database so that any other functionality such as mailing Invoices to the Customer etc. are not impacted.Personal data Management setup is masking the data both at Application as well as database level..Any assistance in the above regard would be appreciated.RegardsParag Goyal   

Good day.  I would appreciate some assistance/clarification wrt the Compensation Rule in Expense Rules - Allowances: Two fields specifically: “Latest Departure” and “Earliest Return”.  The description for “Latest Departure” is “….. employee is required to depart at a time later than the time given in this field.  The description for “Earliest Return” is “…..employee is required to return from travel at a time earlier than the time given in this field.What would make most sence ito times to put in these respective fields if time of departure/return is not so important?  In my scenario allowance is calculated based on nights away from home/days in foreign country.  It doesn’t really matter what time the Employee departs/returns, as long as time was spent away from home.  Thank you. 

If user reports 10 hours on time card when his schedule is for 8 hours, how can we setup overtime rule so that 8 hours get reported against normal wage code and 2 hours get reported against overtime wage code

Hi community, I have a customer with a special request for some employees that have defined in the day type a schedule from 1:45 pm to 9.45 with a break of 15 min.but the issue is that although the employee used a break for 15 min, they only want to reflect in the payroll 7.88.Any idea how to setup this?Thanks and best regards, 

Good day.  I would like to link a Substitute Schedule to a Cycle Schedule.  Both have been set up.  However, when I want to add the Substitute Schedule to the Cycle Schedule, the fields that need to be populated refers to the “Shift”.  The Shift Window covers basically a Shift Name and Description.  What are the steps to link a Substitute Schedule to a Cycle Schedule?  Many thanks.

When there is an ongoing absence in absence window and if you try to amend the absence from date error message "Error message: filed [WAGE HOURS] mandatory for timecard result and requires a value " appear.1. Ongoing absence: Eg 19/3/2024 to 18/4/2024 (assume this is todays' date)2. change absence to date to 25/3/2024 > save 3.Error While doing investigation, it is noted that according to the employee schedule details this period consists of some deviation days and weekend days where timecard cal status is manually, even though those are confirmed and authorized.Eg : day 6, April 2024 (which is a weekend day ) but the timecard shows cal status as manually.So that we suspected this would be one of the reasons for such an error message in the absence window, and if we change the status to "Blocked,". error wo

Hi IFS Community,Is there an option to round off project hours reported in Time Registration? 

Hello Community,I am having trouble with wage codes in IFS 10.  The requirement is to have the employees work a 4/10 Schedule (10 hours per day, 4 days per week) and any work done on Sunday will be double overtime. There is not a set schedule for Sunday.  Is there a way to have any time booked on Sunday to be counted as one wage code without the employees having to select it? The following has been setup:Day Type: Sunday w 2x OTWage Code: 2XOT   Whenever I enter a time interval or a clocking the default time is normal time.

Good Day.  How do you link Positions to Default Schedules and Rules?  Thank you.

Good morning.  I am testing Role Delegation in HCM.  When I complete the wizard and click on Finish, I get the following message:The Employee I am delegating to has a Employee ID, Person ID and a Username.  Can anyone please assist as to why I keep on getting this Error?  Thank you.

In order to make the training event visible in resource monitoring Gantt, the user has to make sure all the required details are fulfilled.Hence To ensure proper visibility of training in the Gantt charts, it is recommended to follow these steps:1. Create employees in the system.2. Proceed with the creation of resources.3. Once employees and resources are established, proceed to create training.By following this sequence creating employees first, followed by resources, and then training—you can ensure that they are correctly displayed in the Gantt charts and their scheduling and management can be effectively visualized.To create a training event (Point 3), please use the below steps. (Note: these are the basic steps for simple training event creation; you may add details based on your company requirements.)Path : Human Capital Management > HCM Services >Training Management >Training Event1. Create a tr

The database definition for the field EMP_CARD in the table COMPANY_PERSON_TAB is limited to 10 characters. However there are requirements to use card numbers which are lengthier than 10 characters. Please consider increasing the length of this field. 

In IFS Cloud, what is the best way to prevent employees from clocking in as other employees?They will be using a time clock terminal. The terminal itself has access to all employees in the company, so they are all available in dropdown when an employee enters their ID with the keypad.The only thing I have come up with is to remove the keypad and have users swipe a card.Is there another way to accomplish this?

Good day.  I want to create a new Employee.  However, when I get to this screen using “New Employment”, I get the following message.  I don’t see a field like this, so not sure where I am suppose to put a value?Anyone that can help please?  Many thanks.

Hello, We have a typo on an employee under Company → Employees and when we try to delete, we get the following error: “The Company Emp is used by 1 rows in another object (Resource Connection)” I’m not sure where that association with resource connection lives. Any help is greatly appreciated! Thank you,Kyle

Hi all, One of my HR users getting below error message. Rest of the team works and her account works in our non production environments. Anyone know what this means and how to solve it, please?  Ifs.Fnd.FndSystemException: Explorer: An Unhandled Exception has occurred ---> System.ArgumentException: Unknown form template class: frmAbsenceLimitYear.   at PPJ.Runtime.Windows.SalWindow.CreateWindow(String typeName, Control parent, Single left, Single top, Single width, Single height, Int32 flags, Assembly asm)   at PPJ.Runtime.Sal.CreateWindowEx(SalString formName, Control parent, SalNumber left, SalNumber top, SalNumber width, SalNumber height, SalNumber flags)   at PPJ.Runtime.Windows.QO.SalQuickTabs.CreatePageWindowAsChild(String formName, Single left, Single top, Single right, Single bottom)   at

We need to get an understanding on how annual leave allowances calculated in IFS , and what attributes contribute to the annual leave count. It is identified that When UK customer Uses their general Annual Leave Calculation  provided by GOV.UK . This values doesn’t match with the calculation done by IFS . Due to the Customer has to always adjust these with Absence Limit parameters. Outcome - Calculate holiday entitlement - GOV.UK (www.gov.uk)Outcome - Calculate holiday entitlement - GOV.UK  This give different results than IFS calculated and want to know how IFS calculates Annual Leave for the Employee Test Steps1.Employee with Start date 27/06/20232.Employee schedu

Hello Community,I’m seeking your experiences with GDPR data anonymization for B2C customer records. While our standards cover persons and employees, I'm specifically interested in how you handle registered customers. Any challenges faced or tools recommended?Thank you for helping us enhance our data privacy practices.Best regards,Bart

Hi, I need the help to know what is the permission set to disable the tax lines in expense sheet.  

Hello, I would like to ask if it is possible to add competencies, certificates and training history in employee file/tab Qualifications if I dont have modules employee development and training management. I have only Organization and Employee Management. I see that basic data are in the module Job and Qualifications and I am not sure if it is separate module or if it is part of Employee Management.Thank you for help Romana