HCM (Human Capital Management, Payroll)

Hi,We are in the process of implementing IFS and one of the concerns is a way to update (annually) through a migration process, the annual hourly rates of each employee in the organization. Whether it is union agreement driven, or annual merit increase.This would be a tedious task for any HR or payroll employee especially if you had ‘000s of employees.On that note why does IFS have an HCM (HRIS) module that does not calculate hourly rates automatically based on the salary of the employee and their # of hour profile? The push this hourly rate automatically into the JRM module or into the Specific rates for each employee. There needs to also be a migration tool for updating salary information. Henry

Good day.  How do you set up Access for the following:Access for an Employee to a position “higher” up in Position hierarchy e.g Executive PA to have access to position of the Executive? Access for the same Executive PA to Employees in the unit (Employees not reporting to her)?Thank you.Anya  

Can anyone advise the parameters to use when scheduling the database task ‘Generate next limits for employees when previous limit year ends today or will end soon’? Also what the typical frequency would be?  

Good day.  We have a requirement for some Advances on a TR to be paid into a Cash Passport.  Anyone that can confirm how to do the setup in Employee Payment Method for this type of payment?Thank you.Anya

Hello, May I know is where to control employee payment screen (for which employee one can see) As of now we simply enable HR application manager to make people see this BUT this method will make people see everyone’s payments in a specific company. We feel the need now to better control this. Is it in Access Role setup? If so, where specifically? Additional info:If we check in supervisor access setup screen, the name of subordinates is there in the manager’s profile already But if we disable the HR application manager, the employee payment is gone. Best RegardsHami Thanks

Hi. I have setup T-action for several absence types and it works as expected. Only part I am not able to solve is for absence action to appear while absence type is in state “Confirmed”. As far I can see, the parameters do not cover what state absence type should be in. Is there anything else I can change?

​@ADDMARIAE  We are in need of Daily Balance reconciliation in which we set the Overtime balance as 0 everyday to calculate the correct overtime on a daily basis based on the number of hours reported. We are making use of Standard database tasks in Balance reconciliation. However we have noticed that approx 30 mins is being taken per employee and it reconciles for the last 1 year everytime it is running. Ideally it should reconcile for the last day only effectively. Is there some trick that we are missing in the setup or this functionality is supposed to work like this or no company is using Daily reconciliation? Database scheduled task - Start Time Balance Reconciliation  Our setup is as below, 

Balance reconciliation job is taking longer than expected, takes around 9-10 hours to run; I’m wondering why is it so ? Could you please advise. Below is our current setup for balance reconciliationReconciliation Time Period-  Balance Reconciliation setup- 

Good day.  When adding Expenses on a TR/Expense Sheet, two of the fields that are available are Price and Quantity: However, when you Add an Expense, nowhere are these fields available to populate: An example of a type of Expense where this would be useful is Accommodation - let’s say 3 nights @ X amount, and for the total to then be calculated. Anyone who can help in this regard? Thank you. Anya

In Cloud 24R1,The Employee and Manager Self Service LTU IC15200 provides access to the Quick Clockings Reporter function to Report In - Out Clockings.If a User is allocated an Employee and Manager Self Service LTU licence, would the customer still need to have a Time Reporting Time Clock Licence IC15201 for each user ?  

Good day.  Is it possible to add a note as to why a TR was Rejected?  We have set up Detail Approval on the TR Configuration.  However, once the Manager has approved/rejected the TR, it disappears from the page without being able to provide a reason/note/comment.  Any suggestions in this regard? Thank you. Anya

Hi Team, I have created a schedule as show in below pic My cycle start as 18/3/2024and  i have assigned thus schedule for a user starting from 25/11/2024 As we can see in the screenshot Monday is not a REST day as per the assigned schedule   please help ​@ADDMARIAE 

Hi , Can we check who created the quick absence in system any log screen is available ?  ​@ADDMARIAE 

One of our colleagues completes all payroll tasks. However, recently, after completing payroll, it was found that when searching for an employee, a 'No Data Found' message appears, even though the employee is visible in the list. Could you please advise on how to resolve this issue? The rest is provided in the attached image. 

Hi, If I’m not mistaken, time registration software in Brazil must receive approval from the Brazilian government to ensure compliance with local labor regulations. Could you confirm if IFS ERP meets these requirements for time registration in Brazil?   

Hii, Does anyone know how to use HR training administration access attributes ?Eg : Purpose is to restrict options such as cancel, register , confirm functionalities for certain users by assigning these attributes connected access roles for those usersHowever we feel that this is not working as expected even though we setup values under  access attributeEg :Please let me know if this approach is incorrect Regards

Good morning.  When trying to Authorize an Expense Sheet, we get the following error:Anyone that can perhaps assist with what is required to fix this error.Thank you.Anya

Hi Can we assign an absence on a Rest schedule day or NO Schedule day please suggest

Balance reconciliation databse scheduled task going in error state with below error details, quite unsure why this error is occurring Please advise. 

We need to extend a sickness against an employee but it keeps showing the below error message.This error message also comes up when we try and delete the line. The absence is setup as followsWe are normally able to extend sickness and no changes have been made to the configuration.All timesheets are at a status of ‘transferred’. The only difference is that on the 1st September, the employee was moved to another org unit within the company. His timesheets all look a little different during this period.  What would be causing the error message?

Dear community members, I have come across an issue with holiday plan. Once the holiday plan is created I cannot approve it. Instead I get the error message ‘Limit exceeded’. This is weird as there are still enough ‘Unused Hours’ left for that employee.  Please see pic & attachment.  Any ideas or solutions are welcomed.  Thank you!  

Hello, I can't create an expense report, I get this error message. Could you please help me?Thank you, Lina

To automate degree of occupation including the automation of the compensation line creation based on changes in the degree of occupation. The current manual process for adjusting the degree of occupation in Thor is time-consuming and prone to calculation errors, requiring significant administrative effort to ensure accuracy in compensation lines. To enhance efficiency and accuracy, we propose automating the degree of occupation within the system, which would automatically generate compensation lines based on changes made. This automation will minimize the time spent on manual adjustments, reduce the likelihood of errors, and ensure that compensation accurately reflects the current degree of occupation.

I would like to get an overview of my employee details like one screen showing time transaction details for my team while authorizing their time cards, absences,etc. I’m aware about quick time authorization screen although it just shows total number of hours worked on different wage codes, it doesn’t give details about it.Can someone please advise which screen can give a better overview for managers as per above requirements?

I got a question from our customer about a button that I have not been aware of earlier, and it is only visible when certain criteria's are met (“Notification type: Manual”, ”Invalid: True”, “Status: Completed”)I have tried to dig in the IFS documentation, but have not been able to find any information regarding this. From the wording of the button I expect it to send out a notification/e-mail that the Previously sent notification no longer is valid. but I have not been able to find out how this is set up.Note: For the Persons that are set up to receive the Notification automatically, For instance on Incident status changes. Will receive the notification for this, but there are no notification that the previous notification/Email no longer is valid. It just sends out a new notification as an addition.Does anyone here have any knowledge of this?