HCM (Human Capital Management, Payroll)

Hi All,How should the timeclock user be created?And what is the license requirement for the user? Thank you. Kind Regards,NishaniF

Is there way to remove a terminated employee or customer contact from the list of values in Cloud?  We have tried blocked and hidden options on the user.  When using initials in a field, the use doesn’t appear, but when using the find feature for the LOV he does.  We would like to be able to alleviate past, inactive users/ contacts from the LOV’s.   

Occasionally, the Authoriser is unable  to authoriser an Expense Sheet as the error below appears. The Pattern for when this appears, seems to be if the Employee has deleted an expense line, or other changes made such as Changed of Cost, Project or ORG Code.  I have looked and access seems correct - and sheet has the correct information.  Can any one help, why this error is appearing - Seems some issue in the background - for when a change is made on a sheet   

Hi All,When employees are applying for absences, it is mandatory to attach a supporting/proof document for the absence type of Medical Leaves. For the other absence types, it is not mandatory. Do we have any standard core functionality in IFS cloud to make attachments are mandatory for specific absence types when absence registration.Regards,MalinG.

Hi All,Looking for some information around how counselling plan in Apps10 IEE is used, why it is used, the basic data setup that is required to execute and how results are compared.I also noticed that this is not available in Aurena and thereafter, How is it handled in Aurena and Cloud versions?

Hello  Can someone give me the explication about this 3 options in Cloud :  and in v10many thanks for helping me

Hi All, Any idea why are we having this error. It is just related to 1 user .This is a custom window as well.Thanks  

An inactive employee is showing in the screen Human Capital Management > Manager Services > Time and Attendance > Time Registration - Grid View. I find this bizarre because they are not showing up in the Calendar View screen. I assume this has something to do with the default where clause for the two screens (which I am unable to find).The employee does not have an active employment period, does not have an active schedule, and does not have an active assignment. Any ideas or help on this matter will be greatly appreciated!

We have filled all the information in each of the tabs in ‘New Employment Assistance’ window. However, Finish button is greyed out. Any idea to fix this?  

If anyone has managed to get this functionality working well, I would really appreciate some pointers about how to go about it. Many thanks.  

Hello experts,I have some wage codes that are of type “lost time” due to mandatory resting, shuttling and similar. These codes needs to be costed by project and is part of scheduled time. When we need to calculate actual worked time, these wage codes needs to be excluded. Instead of excluding specific wage codes in each calculation, I have simply setup these as absence wage codes. I am able to register the codes - 8 hours in project and 8 hours as absence. Scheduled time is 8 hours. However, when I try to authorize, system says that my hours do not reconcile. I have used parameter list “Reconcile Job and Attendance Hours”. As far as I understand from previous discussion, it is possible to use absence in project hours. Any ideas of what can be wrong?Thank you for your help!

If user has an approved vacation day but he needs to work for some urgent requirements and then if he reports respective job hours for the same day, how can we get hcm results with vacation as well as job hours (user worked) as per the day type ? 

I have a client requirement where the supervisor is in one branch of the organization and the employee is in another.  The branch were the employee is located is not in the same line as the supervisor. In the example below, the supervisor (Employee 13) is in branch 250MGT, the employee to be supervised (Employee 18) is in branch FINSL.The supervisor (Employee 13) is in branch 250MGT, the employee to be supervised (Employee 18) is in branch FINSL.Here is the employee file assignments for each.I added the employee 18’s position as an accessible position to employe 13, but it does not show 13 as a supervised employee.I can add access to the entire branch, as below, but the supervised employees are all of them. (employee 17 and 18)Employee 17 is not in the same position as 18.  I don’t understand what the first access set up even does.  I thought it would give access to one position in branch FINSL. Below is 17’s employee file just in case someone asks. 

I’ve used the Person ID of our payroll officer to grant them access to employees outside their employing company, to be able to authorize time and transfer to our payroll software. i.e. employee in Company ABC, but needs to authorize time in Company XYZ. Similar to this topic :  The user is able to view the time registration/employee in the Authorization screeen, but is receiving an error message ‘Access Denied. You cannot authorize records within Time Pers Diary logical unit’ after attempting to authorize.  Any ideas what is missing?

Good day.  Due to multiple approval levels on TR’s at our Customer, we are using a combination of the Travel Request Configuration and Approval Routings.  If first level Approval has been done based on the TR Configuration setup, but TR is Rejected on 2nd or 3rd level approval step via the Approval Routing, the status of the TR remains “Approved” (based on 1st level approval that was done). Any suggestions in this regard?Thank you.Anya 

Hi,We are in the process of implementing IFS and one of the concerns is a way to update (annually) through a migration process, the annual hourly rates of each employee in the organization. Whether it is union agreement driven, or annual merit increase.This would be a tedious task for any HR or payroll employee especially if you had ‘000s of employees.On that note why does IFS have an HCM (HRIS) module that does not calculate hourly rates automatically based on the salary of the employee and their # of hour profile? The push this hourly rate automatically into the JRM module or into the Specific rates for each employee. There needs to also be a migration tool for updating salary information. Henry

Good day.  How do you set up Access for the following:Access for an Employee to a position “higher” up in Position hierarchy e.g Executive PA to have access to position of the Executive? Access for the same Executive PA to Employees in the unit (Employees not reporting to her)?Thank you.Anya  

Can anyone advise the parameters to use when scheduling the database task ‘Generate next limits for employees when previous limit year ends today or will end soon’? Also what the typical frequency would be?  

Good day.  We have a requirement for some Advances on a TR to be paid into a Cash Passport.  Anyone that can confirm how to do the setup in Employee Payment Method for this type of payment?Thank you.Anya

Hello, May I know is where to control employee payment screen (for which employee one can see) As of now we simply enable HR application manager to make people see this BUT this method will make people see everyone’s payments in a specific company. We feel the need now to better control this. Is it in Access Role setup? If so, where specifically? Additional info:If we check in supervisor access setup screen, the name of subordinates is there in the manager’s profile already But if we disable the HR application manager, the employee payment is gone. Best RegardsHami Thanks

Hi. I have setup T-action for several absence types and it works as expected. Only part I am not able to solve is for absence action to appear while absence type is in state “Confirmed”. As far I can see, the parameters do not cover what state absence type should be in. Is there anything else I can change?

​@ADDMARIAE  We are in need of Daily Balance reconciliation in which we set the Overtime balance as 0 everyday to calculate the correct overtime on a daily basis based on the number of hours reported. We are making use of Standard database tasks in Balance reconciliation. However we have noticed that approx 30 mins is being taken per employee and it reconciles for the last 1 year everytime it is running. Ideally it should reconcile for the last day only effectively. Is there some trick that we are missing in the setup or this functionality is supposed to work like this or no company is using Daily reconciliation? Database scheduled task - Start Time Balance Reconciliation  Our setup is as below, 

Balance reconciliation job is taking longer than expected, takes around 9-10 hours to run; I’m wondering why is it so ? Could you please advise. Below is our current setup for balance reconciliationReconciliation Time Period-  Balance Reconciliation setup- 

Good day.  When adding Expenses on a TR/Expense Sheet, two of the fields that are available are Price and Quantity: However, when you Add an Expense, nowhere are these fields available to populate: An example of a type of Expense where this would be useful is Accommodation - let’s say 3 nights @ X amount, and for the total to then be calculated. Anyone who can help in this regard? Thank you. Anya

In Cloud 24R1,The Employee and Manager Self Service LTU IC15200 provides access to the Quick Clockings Reporter function to Report In - Out Clockings.If a User is allocated an Employee and Manager Self Service LTU licence, would the customer still need to have a Time Reporting Time Clock Licence IC15201 for each user ?