Projects Based (Contract/Resource Management, Project Management, Engineering Design & Deliverables)

Hi Experts, I would appreciate if you can help me to understand the functionality of ‘Create WIP Accounting’ in Project Management Module.Thank you.

Our client has a time reporting setup as follows:Employee: Report time and confirm time Line Manager: Authorize time Project Manager: Approve timeHowever, can project time approval for cost accounting be controlled until the line manager authorizes the time?

Is there a way to get MTRs to ignore remote warehouses connected to the same site?We use a remote warehouse for consumables in the GMP production suites. This was to isolate it from our main warehouse and for the ability to use the Refill functionality to generate replenishment transport tasks. But we keep getting MTRs for the material in the remote warehouse, instead of the material in the main warehouse.

Hi Everyone,In both Sales Contracts and Sub Contracts, we have set up retention. While executing the contracts, I noticed a difference in how retention impacts the project figures. For example, in a Sales Contract with a total value of 400,000 and a 10% retention, once the Application for Payment is submitted, the Project Posted Revenue is updated to 360,000, with the 40,000 retention correctly deducted.However, in the Sub Contract, once the valuation is certified, the Used Cost is updated without deducting the retention amount. The main issue I’ve identified is that, in the Sales Contract, the Planned Revenue reflects the total contract value, while the Posted Revenue is updated with the retention deducted. In contrast, in the Sub Contract, both the Planned Cost and Used Cost reflect the total contract value without deducting the retention. Could anyone please confirm if this is the expected system behavior or if there might be a configuration or process I’m missing?I would really app

Hi All,When Time Registration is performed in the Projects module for a Contractor, an additional level of detail is revealed where a mandatory PO and PO Line have to be selected.However, when recording time on a Work Task, the selection of a PO and PO Line is not required and no PO connection is required.My indicator for specifying a Resource as a Contractor for Work Task purposes is when the Site Settings on the Maintenance/Service tab for the Resource has a Supplier ID specified.Was there a good reason why the PO and PO Line is not required when registering time for a Contractor on a Work Task ?

Hello everybody,We are going to upgrade to IFS 25R1 and now we have a fresh IFS 25R1 installation. We are testing IFS 25R1 with our data.Unfortunately, we are experiencing troubles when accessing our projects:The project structure tree is not displayed in ‘Project Scope and Schedule’ page The project structure tree is not displayed in ‘Project Gantt’ page When trying to approve or schedule a new project, the following message is displayed:   “You cannot perform this function because your user does not have access to the project or all the subprojects belonging to the project "<Project ID>". Contact the project  manager to review your project access privileges.” This is true for all projects even if I am set as the Project Manager and also the manager of all sub-projects.Currently we are running IFS 23R2 SU 17 without any issues. I can view project structure, Ganttt Charts, approve and schedule any projects even if I am not defined as the ptoject manager, because I have admin priv

Hi Heros,I am getting an error message when trying to generate a forecast snapshot. See the message below: "{"error":{"code":"DATABASE_ERROR","message":"Database error occurred. Contact administrator.","details":[{"code":1400,"message":"ORA-01400: cannot insert NULL into (\"H2OI1APP\".\"PROJECT_SNAP_DET_PARENT_TAB\".\"CONNECTION_SEQ\")"}]}I can see that I have to lines in project_snapshot_data_tab that has no CONNECTION_SEQ.Anyone has already had this problem before? Version: IFSCloud 24R2 UP5Thanks, Gianni Neves

Issue Description:In project invoices, the net amount appears incorrect on certain lines. While the discrepancies are usually minor, they cause issues when we send the invoices electronically using the Peppol format. This format validates the quantity, unit price, and total price, which results in rejections of these invoices. As a result, we are forced to send them to the customer manually, bypassing electronic invoicing.Environment: IFS Cloud 24R1 Regional TestDetails:Test Plan:>> Log in using the provided test user credentials.Pre-requisiteCreate MCPR set up Set system decimal places as 2>> Create a few projects transactions as create sales amount with few decimal values.>> Create a project InvoiceIssue-In the project invoice line, the Net amount slightly deviates from the actual calculation (Price × Quantity)In this example line, the quantity is 55 and the unit price 36.5. The net amount is shown as 2007.54 but when we calculate 55*36.5 the net amount should be 20

Environment: IFS APP10 / IEEDetails:Test Plan1. Navigate to Projects by following this path: [Financials > Project Accounting > Projects > Projects].2. Select project 200247.3. Select the line, right-click, and then click on "Project." The project window will open.4. Right-click in the header and select "Project Completion."5. Click "Yes" to open a new window.6. In the new window, manually enter the completion percentage as 100, then click "OK." Error Description:An error message saying “Debit amount must have a value when currency debit amount is entered” prevents closing the related projects.[Which means the error occurs because the system requires a value in the "Debit amount" field whenever a "Currency debit amount" is entered. To resolve this issue, ensure that the "Debit amount" field is populated with a valid value when completing the project.]Why does this error occur and how can it be resolved?

Hi.We have a custom field called Remaining Hours in Activity Resource Planning that calculates Planned Hours - Reported Hours into a new field. The query works fine for the most part, but we’ve noticed an issue with the field though, where if there are multiple reports under the same Resource Group, but with different Report Codes (e.g WORK & TRAVEL), one of the rows will not calculate properly.Resource Group 11117 with 2 different report codes, not calculating remaining hours properly for the 2nd row.The query itself is as follows:SELECT (CASE WHEN Qty_Planned IS NOT NULL AND Qty_Used IS NOT NULL THEN (QTY_PLANNED - QTY_USED) ELSE Qty_Planned END)From ACTIVITY_RESOURCE_PROJWHERE RESOURCE_ID=:RESOURCE_ID AND ACTIVITY_SEQ=:ACTIVITY_SEQ Any help with a solution to this issue would be greatly appreciated.Thank you!

Hi Friends, I am facing below issue while processing the customer invoice with errors.Kindly help.Using IFS - 8 version Regards,Nag

Hi,In the documentation, IFS states:“Tags with serial information can be automatically created on items. This happens if the serials have been reserved on items, and once the purchase order or shop order is fully processed and the serials are received into inventory. Tags with serial information will be created as serial objects, once copied to Equipment.”However, I am really struggling with this. My part is serial-tracked. I have: created a material plan with supply from a shop order, reserved a serial number, created and received the shop order, and shipped the item line. But when I use Copy to Equipment, nothing happens and the tags remain blank.When I try to assign a tag (without a serial number), the system shows the following error (see picture).The item is already shipped, and the item in the project deliverables is marked as completed.Can someone please help me with this?

Hi,I have a question about transferring data from the Project Resource Forecast to Resource Planning.It’s currently possible to create multiple entries for the same Resource ID in the Project Resource Forecast. However, when I select Transfer to Resource Planning, only one of those entries is transferred. Could you clarify why this happens?Since the system permits multiple identical rows to be created and transferred without triggering any error messages, I would expect all of them to be included in the transfer. However, since this is not the case, there is a risk of inaccurate resource planning- especially if users are unaware that some lines are not being transferred.Thanks in advance for your help :)

We are trying to make changes to an Activity but get this error message: Does anyone know how to clear this? 

When a person uses Budgeting and Forecasting, they will determine estimates that may or may not match the estimates from the Project (Project Monitoring).  Our customer wants to keep these in sync and is incredulous that we don’t have tools to update the project from the budget/forecast.  At least to the best of my knowledge we don’t.  This forces the user to have to update in Budgeting and Forecasting, then update the project, which can be tedious and prone to error and time consuming.It seems that the logic to update the estimate from the forecast is pretty straightforward.  Has anyone done this?  Is there any move by RnD to add this capability?Thank you./Patrick

Hello together,I have the following scenario:Create Project (Cloud) Setup Approval Process (2 approvals, 1st approval my user and 2nd approval another Group) When created the project and I approved (1st step), an automatic approval E-Mail should be sent to the relevant Group (by Group ID, possibly by Custom Event → E-Mail) One of the members can either approve or reject the project Approval By approve of a member of the group, the project should be automatically approved If rejected, nothing happensAnybody experienced with this?Thx a ton, Markus

Hello,We use de Lobby datasource designer and we would like to show the %POC as a percentage and not as a decimal number.  I do  only have Number or Decimal, but not the % ?The  % POC is a CF.Is there any way to achieve this ? BR:/

I defined an operational subcontract for production and linked the work order to the project. When I send the intermediate inventory to the subcontractor, a purchase requisition is created. The relevant requisition line appears to be linked to the project, but it is not linked to the project in preprocessing. The project value is mandatory for the relevant account in the company's accounting settings. Therefore, I receive an error when entering the order on the manual supplier invoice screen. Why doesn't the link appear in preprocessing for purchasing even though I linked the project to the work order? I request your assistance.  

Issue Description : Activity Details Disappear  After  opening  the Project Scope and schedule  Steps to recreate the issue 1. Navigate to  Project Management >Plan and Execute> Activity - Activity Details  - Dropdown option is available for Setup Parameters, Material and Services, Resource Planning and Monitoring  2. Navigate to Project Management > Plan and Execute > Project Definition -  From project details go to Scope and schedule  3 Activity Scope and Schedule > select Activity 4. Now Navigate to  Project Management >Plan and Execute> Activity - Activity Details is not available. 

 Hi!The requirement is to display the absence hours in the ‘Activity Load Details’ in the “Resource Analysis” page (See screenshot 1) when an employee records absence using ‘Attendance Hours’ in the “Time Registration” window (See screenshot 2). When using the “Time registration” window to record absence, it picks ‘Wage Type’ and ‘Wage Code’ not the absence type. However, would like to know how this connection is built and what are the basic data that we must review to ensure the connection. This is from 24R2 version. Please assist. Thank you!Screenshot 1   Screenshot 2   

Hello folks,Does anyone have a test scenario document (ideally with step by step instructions) that can be followed to test the Schedule of Work in IFS ? If you can please share some reference material, it would be very helpful. Thanks,Ash 

Hi heros,I am getting the error below when trying to connect to IFS Cloud using MS Project. Any idea? Thanks, Gianni Neves

Dear Community,  We use IFS Apps10 UPD21, and we have a lot of projects in the Project module. However we are not fully use all possible capabilities of that module. One question popped up regarding project capacity planning / forecasting and competencies. Is it possible to link somehow the project activities and/or tasks to a specific competency? Main goal would be: With the IFS capacity planning we can foresee the capacity issues, but how can we narrow down the capacity bottlenecks in competency? Like: we would like to foresee, if case of e.g.: welding competency will be a bottleneck in the next January based on the current projects and it’s timelines? I saw probably - if we would have the Work/Service Order module - we can link a Work Order (with required competency) to an Activity, however maybe that is a bit complicated process for us.  Do you have recommendation for business process and functionality? Thank you very much in advance for all your input! Kind regards, Balazs

Hi,what versions of Microsoft Project Professional are supported for IFS Cloud 24.1 Project Integration?Is it only the version of Microsoft Project Professional 2016 that is listed in the technical documentation for IFS Cloud?Thanks for your answers.Vít Maňhal

Hello experts, We are going to IFS Cloud from IFS 7.5. We have been using purchase component method ‘Customer Order’ for one of our sites in 7.5.  Let’s say there is a part which has a component part attached in the project deliverables design, which we need to provide to the supplier. When we create the supply request for the top part and try to create a purchase order from the purchase requisition, we get the following error.   Have you ever encountered this issue? If yes, how did you manage continue the processIn IFS documentation, it doesn’t say anything about such limitation.  Thanks in advance.