Document Management (DocMan)

Community, wondering who can share the Java or VB script that could auto create PDF when Microsoft office document, e.g. DOCX are checked in. Thank you in advance.

Hi there,In the context of the replication of documents, I am curious to understand how we could import existing documentation to IFS SAT (vessel) to avoid connectivity issue and resynch with IFS HUB (central)?Would it have an impact on the ongoing companies in production? Is there any import wizard? Thanks in advance for your help,Kr,

Hi,I had the previous understanding on default object access levels setting as follows.“Setting Default Object Access Levels is another way of granting permission to the users who are not under "Persons and Groups of a document class with restrictions.For example if User B is not under persons and groups of the document class X but is connected to the object type Project Y, where User A has attached a document from document class X, then what type of access the User B will have on the document attached by user A.So, setting a default object access level will  depend on your requirement for the connected users to an object to access the document and levels of access. (Admin, Edit and View) Ex: Admin Access = "If this check box is selected, this will be the maximum allowed access given to a user with access to an object belonging to the corresponding object type, when this object is connected to a document of the corresponding document class." However when I tested the following scenario

Hi,Is it possible to have document macro to execute when check-in files in pdf format add a blank page to the first page of the document Or something like, count number of rows and update that in a custom table?Also looking for a solution to convert word file into pdf and view using macro. If anyone came across would be appreciate if you can share the macro script you tried.ThanksNimesh

Hi,When attempting to open the certificate under attachments in Customer Order it is throwing me the below error. Can you please help me with the resolution. Thanks in advance 

HiWe are working on setting up a new FTP server for IFS Apps 10 Document Management but looking for guidance on the setup/config requirements for the server.if there is a document that can be shared even better, as the IFS help files don’t go into this level of detail. Some questions below:Does IFS support using an SMB share from windows? If yes, are there any steps we need to take to ensure this works correctly? If the answer to the above is no. Does the FTP Server have to be hosted on Linux or can it be on windows? Does IFS communicate via SFTP or just FTP? Can the FTP server be ring-fenced in terms of network so only the IFS server can access it? Reducing any security concerns for that server. If FTP is required, are there any 3rd party FTP services that are unsupported, for example, winscp or filezilla? Thanks in advanceShaun

I have a client with extensive requirements on handling emails in IFS Applications 10. The requirements can be divided in two separate things;Storing emails as .msg documents connected to specific objects in IFS. Viewing the emails in an efficient way from the IFS entity the emails is connected to.Requirement 1 above can be handled good enough but we face some challenges with the second requirement.What the customer would like to do is to toggle between the connected emails and see a preview of the email content.Have anyone came across a solution to this issue, a brilliant configuration, great third party tool or any other creative way of handling this?The client is running IFS Aurena in IFS Applications 10.

Hello,are there any ways to perfom some checks to maintain the safety and quality of DMS content?security related: make sure that before saving a document into the database, it’s free of any virus and any malicious content quality related: when there are many documents, it can be complex for users to check if the document they upload already exists and could be connected, or should be created. It’s far more quick and easy to upload the document. Are there any embedded features to search for potential candidates? There are DMS engines performing this kind of check. Thanks

When you select a file under Document Object connections in Aurena and click on File Operations > Print Document I get the following error.  Does anyone know why this is?

Hi AllHave any users in this forum got experience on Migrating a set of documents from Sharepoint to IFS? How did you carry out the migration? What were the challenges you faced in terms of document size, disc space, IFS performance etc? Any reflections on the lessons learnt would be great. Our goal is to close down sharepoint and utilize IFS only.  Thanks,Asela

HiUsers seem to be experiencing an intermittent issue recently where they try to attach a document via the file explorer and it immediately shuts down the IFS session.When we try again later it seems to work fine.Any ideas what might be causing this? Thank you

i am looking for documentation on setting up repositories in a shared file location for Document Management.

Hello, I am seeing an issue where a user cannot reject an approval routing step. They receive a message stating that Foundation 1 user does not exist. The message is referencing their email address. There are no event actions tied to this, so I am not sure what is creating this error. He is able to Approve without issue. Any guidance would be appreciated! 

We recently upgraded our IFS from apps 9 to 10 , there is one issue we are struggling with. We have document attached to different transaction stored in file repository of file server. the problem is we have to give them back all the permissions again in new environment. Is there a easy to transfer their location from external file system to db location.

HiIs it possible to store 3D models Xrefs in Docman using Document structures?

Morning all,I’ve recently had a request to delete subsequent approvals if a specific approval has been rejected. e.g. below: If the PROC REVIEW Request is rejected then the 3 approvals below would be deleted.I’ve managed to create a custom event as per below, which executes a package to handle the removal:SQL Package:   PROCEDURE Remove_Supplier_Approvals(i_Key_Ref VARCHAR2) ISPRAGMA AUTONOMOUS_TRANSACTION;   -- p0 -> __lsResult   p0_ VARCHAR2(32000) := NULL;   -- p4 -> __sAction   p4_ VARCHAR2(32000) := 'DO';   /*Created by RK to automatically remove values from the approvals screen*/   cursor GET_DATA ISSelect distinctOBJID,OBJVERSION from approval_routingwhere LU_NAME = 'SupplierInfoGeneral'and KEY_REF = i_Key_Refand description in ('Supp Reactivation - Acc Payable Review','Supp Reactivation - Procurement Confirm','Supp Reactivation - Reactivate Account')and APPROVAL_STATUS is null;BEGIN    --IFSAPP.Language_SYS.Set_Language('gb'); -- This requires logged in user to have privi

A customer has asked me about several things in Document management:Has anyone written a script wherein you can: Mass set the document retention or removal dates  Remove all documents of a certain class that is selectable by a document class and document number range Do a mass change of document class on document revisions and have the documents selected by a document class and document number range Import documents or add documents into Document Management from a SharePoint or a Teams site Any best practices for document class development.  What have you seen work in your experiences?Thanks!

Afternoon, Has anyone ever found a location for the Approval Creator? Basically, what I’m attempting to create using a custom event is to email the creator of the approval process if the approval line is ‘Approved’ I’ve checked some of the views such as Approval_current_step and Approval_Routing and neither of these have the creator of the approval process. Any ideas? Kind regards,Ryan

Can we restrict the characteristic tab as shown below based on view/edit permission to user ?for ex - we want only certain people to Edit this characteristic tab section and  some to just view access(readonly grant).If yes please help how we can achieve this ? Appreciate and thanks in advance for the answers . :)  

I am trying to figure out how to take an existing document in IFS - edit it - and check it back in - have tried many different scenerios and so far none have worked.   Some help would be greatly appreciated 

Hi,when creating new document revisions, system checks the ‘Copy File’ box automatically (by default). Is there way to uncheck it by default when creating a new document revision?Right Click-->Create New Revision Thank YouRegardsNimesh

How is it possible to implement a document attachment in the customer invoice. An object connection to CustomerOrderInvHead is set up, but in the Customer Invoice view it is not possible to attach documents. Also document revisions already linked to the object are not displayed. The behavior is identical in different Cloud 21R1 installations.

In Apps8, I realized that if a document is attached to a routing operation work guideline, when creating a new routing alternate or a new revision from a routing, this connection is copied. And even when using the “copy part” assistant, the connection “document/RoutingOperWorkGuide” is copied to the new part. On the contrary, if I attach a document directly to a routing operation, this connection is not copied to any new part, routing revision or alternate. Is it a bug ? On the basis of the above point, is it possbile to call this function “document connected” in a custom event in order to copy the doc connection when it is attached to a routing operation ? Thanks for your help

I can attach file in Customer Invoice. But other user get error message 'No attachment type enabled' when click button ‘Attachments’. I have add to them same permission set as me. Is there other settings need I do?We use IFS 8.Thanks in advance!

Hi, We are IFS 8. user. We have successfully attaching documents on AP side using Manual Supplier Invoice screen and being able to view the documents on Supplier Invoice Analysis screen. However, it doesn’t seem to work on AR side. We are attaching documents on Manual Customer Invoice screen, but they are not pulling through on Customer Invoice Analysis screen. Is there anyone who could help with this please? Thank youIndre