IFS Solutions

We are in the process of transporting data from IFS database into an organization internal Data warehouse. We are needing a list of IFS database objects that have PII information. Please let us know if there is a some kind of have a dictionary or data guide that helps to identify where sensitive entities/fields/etc may be in the databaseProduct Version: 24.2.5Business Impact: Unable to proceed with setting up the ETL process to transport data from IFS database to the internal Datawarehouse

We are encountering the error "Internal error. Invalid server response, expected JSON" when attempting to check-in documents larger than 300 MB in Documents Revision. We are currently using IFS Cloud 23R1 SU14.  

Hi,I want to  Convert Crystal Reports into Report Studio.Even if it can just intelligently convert some of it to reduce some of my workload, that would be great

Hi,We created an Email type Custom Event Action using PDF_REPORT_CREATED Event to send out Reminder Letters to customers. We are using the standard IFS report in Apps 10. The Custom Event is triggered successfully, and the email is sent with the attachment. However, the attachment filename in some emails appears to have an incorrect format.The attachment filename should be in the format shown below.  Any reason for this issue?

We have tried to run the database task "Auto Processing Shop Order" as a scheduled task.  we have set the Offset from normal Time Span  at various days so it will only do specified weeks in advance.   Trouble is when we run it all Shop orders even those not within the specified time frame, get all their materials reserved.   is the task faulty or are we not setting the Task up correctly? 

As the IFS system administrator, I am reaching out to seek clarification regarding the possibility and requirements for upgrading our Oracle Database from version 19.26.0.0 to 19.27.0.0 or 19.29

Hi, The question I'm asking is not relevant only to CAPA objects, but also to a number of other objects as well. What we want is to configure approvals for each status of an object/line. In CAPA Actions, the line gets promoted through multiple statuses. The requirement is to set two persons as approvers (Person A and Person B) for the "Investigate" status. So, when a user clicks on "Investigate," the system should check whether Person A and Person B have provided their approval, and allow/disallow user accordingly.Similarly, for the other statuses shown in the image, there will be 2, 3, or more approvers set, with the same validation to be done before promoting the line to that status.It is true that this can be done through customization, but is there a standard/configuration way to do this more simply? Version: IFS Cloud 25R2 S. Already tried with attaching Approval Routings but no effect it seems.

 We need to setup discount for entire purchase order in IFS. But it is not possible to provide discount amount for entire PO.  Note that discount is not specified to an item. It is due to reaching the certain amount of order amount.    How can we achieve it?  

I am trying to model a process called pre-staging in IFS Cloud where a manufactured part is tested together with several other parts, including both manufactured and purchased parts. The test itself does not consume the components, but I need to document which components were used for which test, including serial numbers.I also need to record the fact that this test takes time and money, so it would be important to document the test effort and related cost as well. Ideally, the solution should capture both the technical traceability and the business aspect of the test execution.Is there a standard IFS Cloud solution for this requirement? If yes, which standard process or standard object should I use to record test usage, serial number traceability, and test cost/time documentation without building a custom solution?

Sending Customer Invoice, Debit through EDI (INET_TRANS) create an Application Message called SEND_INVOICE_INET_TRANS. Within this file there is a row called PoReference which was tied to customer_po_no.Now with 25R2 SU7 this has been altered and replaced with internal_po_no.As a result, the Customer PO No from our external customer order is not fetched anymore and missing in the outgoing application message. We need to know, how we can fix this, so the Customer PO No from the external Customer Order can be included again in the application message.  Any advice how we can make this work again, since the CustomerPo is an essential part of the outgoing EDI messages.

Has anyone implemented a Transport Management Solution using IFS Cloud.Following is the simplified requirement:The client operates a transport system utilizing various vehicle types with distinct seating capacities alongside drivers who hold different types of licenses. The operational workflow begins when a staff member raises a transport request, which must be reviewed and approved by the respective transport manager (TM) within that specific division. Once the request is approved, the TM should be able to use IFS to search for an available vehicle within the division that matches the requested seating capacity. If a matching vehicle cannot be found locally, allocates one from another division. This exact cascading logic applies (done manually by the TM) to securing an available driver with the correct license type as well. Whenever a vehicle or driver is borrowed from an external division, the operational costs of those resources are automatically flagged and billed back to the orig

Hi,We’re using IFS Apps 10 with external HTTPS terminated at an Azure Application Gateway, and the same wildcard certificate is also installed on our IFS middleware VM for client signing during Reconfigure. With certificate lifetimes reducing and automated renewal becoming more common, I’m trying to understand how other customers handle this, has anyone figured a way of either not requiring a reconfigure to pickup the new certificate or a way of automating this reconfigure OOH?If the certificate is automatically renewed and updated on both the gateway and the VM (same private key if possible), IFS still seems to require a manual Reconfigure to pick up the new certificate (in theory so far) for client signing. Has anyone successfully automated this end‑to‑end, or found a reliable method for IFS to detect and use the renewed certificate without manual intervention?Please note, we’re automatically signing below. 

What is the recommended process in IFS Cloud when a Fixed Asset has already been created and capitalized, the supplier invoice has been registered, and subsequently a supplier credit note is received reversing the entire purchase? What is the correct way to remove or reverse the Fixed Asset in the system?

As we continue to learn more about PM Actions in our process and the negative consequences of cancelling items in IFS we have some PM actions that were canceled at the work order and work task level. These Work orders and work task still show up in our maintenance plan on the PM action and the remaining to due column is still counting the days overdue and the due percentage is also still counting and going up.  My question: Is it possible to do anything with these as we have some KPI’s that look at PM compliance and these outliers are negatively impacting our KPI’s. I have tried to go into the PM action maintenance plan and mark these as “No” for the generatable column, but due to the canceled status it will not allow me to edit the line and further more the work order or work task. There must be a way to fix this issue. 

What does the “WEB_SITE_ADDRESS” parameter in the Document Default Values in IFS Document Management mean? Does someone know what it does?  The explanation in the IFS Online Documentation about that, is not clear to me.  Thank you and Best Regards,Thushitha

When the above error appears validate your dates in ,-Code part values-Project start date and approved date-Financial Project start date 

Hi Community I’m part of a new small data analyst team created within our company and we have been tasked with documenting all LOV’s in IFS 10 and the screens/fields they are used in.We are focusing on All Part types (Inventory, Sales, Maintenance etc), Customers and Suppliers to begin with, rather than going through each screen, tab and fields manually and writing them all down is there a way of extracting this info directly from IFS?I have it in my head there must be some links/tables in the background of IFS that show how everything is connected, I may be wrong, but anything has to be better than doing it all manually.Any help would be appreciated    

Hi,I get below error when trying to create a new layout in report studio. I used the module_rep for import. The page is blank because the Report Designer failed to load the report. Consult the developer for assistance. Use development mode for detailed information.Appreciate your support. Thank you.

Has anyone integrated Pacejet to IFS and used order line discounts and shipped internationally?We are running into a couple of issues with our setup.1 - IFS Shipment Pro Forma uses Customs Value as the value it displays, but it sends price to Pacejet.  This causes a discrepancy on international paperwork because the SLI in pacejet does not have the same price2 - We use percentage discounts on order lines and again IFS send the price, not the discounted price to Pacejet and again we have a discrepancy on international paperwork. Has anyone dealt with these issues?  If so, how have you resolved them.

Currently, the Create Count Report function in IFS generates reports based only on locations that contain inventory in the system. Locations with no inventory records are omitted from the report.This creates a significant operational challenge for inventory control teams whose responsibility is to verify the physical status of every warehouse location, not just those that currently contain inventory according to IFS.Current LimitationBecause empty locations are excluded from the count report:Inventory personnel cannot verify that a location is actually empty. Material that has been placed into an incorrect location may never be discovered because the location is not assigned for counting. Inventory control teams must maintain separate location lists or manually inspect every warehouse location outside of IFS. Count completion metrics do not accurately reflect the work required to validate all warehouse locations.Operational ImpactA location may appear empty in IFS while physically cont

I am trying to set up a database task for condition or criteria based PMs to run automatically, however I can no longer find the PM_Criteria method in cloud. We can still manually run the condition based in the maintenance plan but that is not a viable option for most companies. What am I missing?

I have a ticket in with IFS about this issue at the moment but I also wanted to post it out here to let everyone else know that this is occurring in cloud today. On the IPAP screen there is a column called “projected quantity”. In the past, if you filtered the list on the “all” tab, projected qty would update based off of the available qty - the qty required for the specific order/filter applied. This was the logic in 10 at least. In cloud this does not happen and our buyers almost bought more material because the filter that’s being applied was not recalculating the projected qty.We regularly filter out MRP messages and won’t do the type of filtering that I’m doing below but the reason for filtering out the MRP messages is because it’s just a suggestion, we may move those orders around. The only way to remove the MRP messages from cloud is to delete the messages which we also don’t want to do.Please see my screenshots. IEE previous line projected qty minus demand = current line projec

Hello,I’ve the following situation involving a rebase configuration:Created a new context for company address page where I did some changes (removed tabs, fields etc) and most importantly, to one of the page’s selectors:Modifications in the page Modifications in the page’s selector Then I’ve created a new command through code customization and added it in the selector:Adding command to the selector’s page through code customization After the deploy, the command appears without problems in global context: Custom command in pageBut for my context_test, the command doesn’t appear because the selector was modified through the page designer and a warning appears saying a rebase is needed, so far it is normal behaviour: Custom command not appearing in a personalized context But when I click to rebase, the command only appears if I apply the entire selector which in the process, I lose all my modifications unless I revert them one by one: Before clicking to rebase the entire selectorAfter cli

Hi,I am experiencing an issue with the data that is transferred from my product structure to the component parts.I use the Purchase Component Method: Customer order and I want to charge the supplier in some specific parts and for some other purchase parts I do not want to charge the parts shipped.I expected that the product structure linked to my purchase part would influence how the component part is created. However, the expected values are not being transferred automatically.I can manually override the field, but my requirement is to use a combination of both approaches depending on the product structure that is being used.Am I missing a specific setting, or does anyone have experience with a similar setup and know how this can be achieved? Thanks in advance for your help.