HCM (Human Capital Management, Payroll)

. In Apps 10, there is new functionality which can be set, as shown below, which if a managers position is vacated, then notifications will be sent to the manager’s manager.  So for example, Employee 3 reports to Employee 2. Employee 2 reports to employee 1. Employee 1 Employee 2 Employee 3  Employee 2 leaves the business, so the position is now vacant.In previous versions of IFS, if for an example an absence request was submitted by employee 3, it would effectively go into a black hole and someone from another part of the organisation would approve the request.The new function in Aurena allows a request to be sent to Employee 1, if Employee 2’s position is vacant.WG&S would like to understand the code/logic that was used to bypass the vacant position

Customer has a question regarding how to solve problem with travel expenses that have been authorized by mistake. Appreciate if you can provide answer to below questions:1) How can correction of authorized travel expenses be handled by HR department, if you don't have the opportunity to solve it in IFS Financials?2) What's your opinion on "reversing" the expenses, like RISE are trying to do? Could there be a problem with handling it this way (except from the error message in "Entertainment Expense")? Thank you in Advance.

Hi,Can someone please suggest is there any option to increase the size of detail description field from Incident Screen to accept 10000 characters. At present,  the field size is VARCHAR2(4000).Is there any other option to increase it with configuration option or through modification?Quick help would be appreciated. 

Anyone has experience in using the time clock associated with Production Schedules?The requirement is to report the time of employees against the Production Line in a repetitive manufacturing environment.This could be either in Apps 9 or in IFS Cloud.Thanks.

Hello together,who can tell me what the retention periods are for scanned travel expense documents? Are employees allowed to destroy their scanned documents directly after the travel expense report? Or do they still have to be kept?!I would be very grateful for any feedback. Thank you. 

Customer’s HR and Payroll departments are investigating new/different HR/Payroll systems as their current ADP version is being sunset next year. They are investigating four companies. Do you have any users using any of these, what versions of IFS are they on,  and do they have any issues using them.* UKG (Ulitmate Software and Kronos merge)* Ceridian* ADP* Paylocity

Hi all,Apps 10.An employee returns from absence so his ongoing absence is ticked. He tries to clock in on time clock via card params but it returns. First thought it was a permissions issue so gave the employee & timeclock user IFSAPP access but the error still appears.Then tried a reboot of the timeclock machine and that did nothing.Then created a manual entry under IFSAPP to time card day which took a while but did work.This ended the ongoing absence correctly as it should stop the ongoing absence when a clock in is registered.Deleted the clock in and tried again on timeclock and it allows the clock in normally.So the error message is popping up because it is not allowing the ongoing absence to end however it doesnt appear to be a permissions issue?Note. This happens infrequently and there is no consistency i.e works fine most of the time and then one random employee gets this problem but it is very difficult to debug anything on timeclock? Thanks   

Hi ,Is there a possibility to set all the available sites for a user in IFS cloud by few steps Or is adding one by one is the only way available ?is there a better way?  Regards,Chamaka

Hi,I’m trying to generate absence limits for certain employees. But unfortunately it does not update the existing absence type ID with new absence limit. Instead, it creates a duplicate line. Please find below example.Existing absence day limit is 20.8. So I want to increase the limit to 22. It adds a new line automatically for same Absence Type CPPA. System should have updated the existing line instead of adding a new line.Any idea about this behavior? How to avoid duplicate lines? Thank YouKind RegardsNimesh

Within Aurena there is the option to pay employee expense sheets via ISO 20022. However I see in the Aurena screens an option for configuration. Path is: Human Capital Management > HCM Services > Employee Expense > Expense Basic Data > ISO 20022 ConfigurationForm is as follows:Anyone an idea how to use this and where I see the configuration id in one of the other HCM forms? Thanks in advance,Steve

Kindly let me know whether there is any setting in IFS to get the cost accouting to be approved when the time card is authorized   

    Hi everyone, Does anybody know will there be a release of payroll administration for IFS Cloud or could you suggest any third-party solutions? 

Hello,We have a new HR user who is unable to see historical absences before her employed date. Are there any setups to control this? Can you please advise? This is in IFS App9 UPD16.Thanks a lot. 

Working with a customer that is trying to get Time Tracker working.  It works for one set of employee’s and the other set of employee’s gives a generic “Missing Basic Data” error.  As far as I can tell, I can set up the employee’s with the same Time & Attendance schedule details and still gets that error.Does anyone have a list of “Basic Data” requirements to look for in debugging?  This is for Apps9 currently.Thanks!

We are creating new absence types based on working days   instead of calendar days .  Wanted to know if there is a setup where we can define weekends and public holidays. so that while registering the absence for an employee it should be consider and not deduct those public holidays or Weekends defined in the calendar.

HiI have been through all the obvious settings in Time Clock but cannot find anywhere to amend the date format on the Time Clock screen. Can anyone point me in the right direction? 

Hi All, What is the feasibility in IFS to account Payroll specific to one or more projects apart from the general Payroll accounting?i.e along with the general payroll processing, account payroll specific to a project where as all payroll elements will be consumed by the project budget.  Any help really appreciated.Thanks & Regards

Hello,We have a customer that has a request to implement their attendance point policy into IFS. I am not sure if it’s possible because I haven’t seen anything in IFS that can do this. I do know there is an Disciplinary and Grievance section but I do not believe that it’s connected directly to Attendance. I wanted to reach out to the community to see if anyone has implemented something similar or knows how to do so in IFS. Below is a brief description of their policy:When an employee leaves early or comes in late, they charged 0.5 point.  If they need to report off a day then they need to call no less than an hour before their shift start time elsewise they will be charged a full point.  And a no call no show will be charged 2 points.  There is also a corrective action schedule that is related to the number of points the employees accumulated.  The second part of the attendance policy deals with the points expiring.   Points expire 1 calendar year after they are charged and if the empl

How to setup the basic data for public holiday compensation schedule in apps 10. i want system to consider this holidays while registering absence based on working days.   

IFS apps 10Upd10.  We can create MCPR employees from company A to B but vice versa we get an error: “Organization code not valid during entered date interval. Validity period of the selected organization is...” I've checked the Org.Structure and Pos.Structure, both have the same data in both companies. Any suggestions ?

In Aurena, you have an option in adding a document or media. I have been told that some employees would like to print off the media that is attached to the expense sheet.I can see there is an option to print the document, but not the media? Thank you.

Hi,When adding a new contact method for an employee in Aurena, there is an option to link it to an address ID.Once saved, I don’t seem to be able to change this? Below are the options the user is presented with when trying to edit a contact method. As far as I can see, one can change the value, validity period and default toggle but there is no option to link it to a different address ID or remove the link altogether.Is this a bug that has already been reported or am I missing a step here? Thanks 

Job hours booked by the customer via WO clocking’s comes with four decimal value in HR time card and I have received a requirement to have it truncated with one decimal. Although in the calendar view I can see the value rounded to 2 decimals. Is there a possibility to configure the decimal places? Is there any plan to have it truncated in future IFS releases? 

Hi,Any help on this error message. I need to know exactly what it says. There is know any Absences for this date. Time registration not confirmed yet. 

Hi,We have some employees on half time working (90%, 80%...etc of the day rather full 1 day) for certain schedules. On the absence part, we need that this half time must be applied for the absence limit. For example for the person with Calendar 90% is the absence limit is not 1day but should be 0.90 day. So if we import absence limit as 1.80 and If the employee has 1.80 days left it means that it should equal to 2 days in theory in order to allow him to take those on the absence calendar. However, when he books leaves for 2 days on absence calendar he can't take 2 days because system considers the leave balance is 1.8 days (not 2 days) and system notifies that absence limit is exceeded since system considers that 1 day = 1 (not 0.9). How can we convert the 1 day to 0.9 to sort this issue?Please advise? Thanks in advancesNimesh