HCM (Human Capital Management, Payroll)

 I’m currently working with one of our Austrian Customer , they have lots of requirement which I have done some set up   and make these working for several other test cases . But last point would be below and I can’t think of a way of making this work Would you kindly let me know if there are any other way of doing it ,  Break Schedule : Defined with Break on Work hours , defined with first 6hrs  apply break  0.5hrs and  if work 12 hours , Total break would be 1 hrs.  Flex rule  with      Emp Schedule : Flex Work Time : According to Day typeMy intention is to give my Employee a Break of 0.5 hrs at each 6 hrs he works, assuming he starts works @ 6.00 am in the morning , I would expect him to have his first break at around 12.00 PM to 12.30 PM . When I checked Employees timecard, this is not possible . Since Emp schedule Flexible work time has been set to  “According to Day Type “ , it considers counting hours from the start of the day schedule 8.30am . So the break applies after 8.30 am

Hi All,  I’m trying to set an absence limit in IFS cloud for employees to use 3 days in 12 consecutive months or a total of 5 days in 36 consecutive months.  Has anyone done something similar?

Good day.  I have created a New Travel Request through the “New Travel Request - Admin” window.  I am creating it on behalf of an employee.  Once confirmed, the Approve/Reject options don’t show, and it also doesn’t show under the “Travel Requests for Approval” window.  I am the Supervisor of the employee and have selected “First Supervisor” on the Travel Request Config, Approval- Request Option.  What could be the problem?  Many thanks.

Good day.  Please can you assist with how to set up multiple levels of approval for a Travel Request?  Example - Employee’ Travel Request needs to be approved by Line Manager, Department Head and MD/CEO.  Thank you.

Good day.  I have three companies defined but only one of them is pulling through on the New Employment Wizard.  All three companies have been added under New Employment Configuration.  Can anyone perhaps assist?  Thank you.  Anya.

Good morning.  Is it possible to define a maximum amount for an Allowance and if yes, where do you define it?  Example employee can claim an X amount allowance per night up to a maximum amount.  Thanks

Hi, Has anyone had the issue in Aurena apps 10 where if you change the Expense code you are assigning to the credit card transaction that it changes the reimbursable from No to Yes and then wont let you save the expense?   Thanks Sarah

We have setup basic data as follows:1.In employee Configuration window we have setup the Registration mode as “Personal Exact Deviation” 2.Then we have recorded absence request. 3.You can noticed absence is not reflecting in the employee intervals window. It is not reflecting in Time card intervals also: Please advice why we are not getting absence request in to the employee intervals window. 

Good day.  I am busy defining Allowance Codes and Details for Domestic Travel in Expense Rule, Allowances Tab.  If I leave the “Abroad Rule” field empty since it is not applicable for domestic travel, I can’t save.  Just keep on getting a message saying the Abroad Rule must have values.  How/where do I define domestic travel allowance details?  Thank you.

Hi, Has anyone else had an issue with credit card transactions in foreign currencies in Aurena when you try to change the org code of the original credit card transaction? We have a situation where if we change the org code it tries to do an offset between the GBP value and the value it had calculated using the exchange rate. It only seems to happen in Aurena though, if we do the same change change in EE it doesn't create this offset.  Example below where the currency amount is 192 and the GBP is 157.64. When the org code is changed it creates that second line of -34.36 which is the difference between 192 and £157.64. Thanks Sarah 

Is it possible to configure an Access Attribute to approve the expense sheets and assign that Attribute to an Manager Access Role? As I see, expense sheet approval is routed to Line Manager based on the organization hierarchy and expense authorization can be done by the user who is assigned the EXPENSE_AUTH attribute. Similar to EXPENSE_AUTH attribute can I configure an attribute for expense approval and assigned to required Access roles? 

In cases where an employee has mistakenly missed a time report for the entire week and the manager has authorized the entire week, no validation message is displayed during the confirmation/authorization process. This means employees can still enter their timesheets after several days have passed. The Employee is still able to register Job Hours (on the 29th) even if the whole week is authorized 

Good morning.  Please can you assist - what are examples of Travel Request Configuration “categories”?  If it is possible to share a screenshot so that I can see what the Amount Based Setup looks like as well,I will really appreciate it.  Thanks very much. 

In Malaysia, the employees are entitled to paid annual leave, which depends on the period of employment as follows:8 days per year for employees who have worked < 2 years, 12 days per year for those who have worked 2-5 years, 16 days per year for employees who have worked more than 5 years.Within a year the available days for vacation is the equal to (number of days worked/total days in a year * entitled vacation days).  Has anyone experience with calculation of this in IFS HR? 

Hi IFS-Community, does anyone know if its possible to set up individual maximum values for the time balance and execute these values with balance reconciliation?Example: the standard maximum value for the Time Balance is 75 hours. (gets cut down monthly)a parttime employee with 50% employment is allowed to have 37,5 hours in his time balance  another employee negotiates with HR, that he/she is allowed to have 200 hours in his/her time balance Thanks for your help, Veronika 

I am working in Aurena apps 10 and I am responsible for setting up employees across companies however, I can’t change the company in the new employee wizard in Apps 10 Aurena to the secondary company that I have access to. We are moving to cloud soon, is this fixed in cloud or do I need to enter a ticket? No matches under the dropdown for company. 

Good morning.  As a follow-on from my question regarding the transfer of an employee to another company; is it possible to please share a screenshot of the “Transfer of Employee” option (where exactly to look for it).  So far I have not been able to find it.  Thank you.

Good day.  Is there any way to change an ID (e.g Certificate Groups) generated by the system?  I see even if you change the Name, the ID does not change as well.  Is there any way to change the Name and ID, and make sure that the changes pull through to other windows where these fields are used?  Thank you. 

Good morning.  I would like to define Day Types.  I see there are Day Types under Application Base Setup as well as Working Hours Schedules in HCM.  When do you use which one?  If the HCM Day Type is the correct one, please can you share what the input details should look like in order to get an 8 hour Normal Day?  Thank you.

Good day.  Where can you define Allowances for Foreign Travel details?  We have a scenario where depending on Company and Seniority, the allowance amounts differ and also depending on the duration of the stay.  Thank you.

How to delete Blocked data/records of “Clocking from Device” by using application window.

I need help in researching how it is possible to get a transfer allowance in IFS APP10Supplements must be paid when an employee is ordered to switch to work at a time other than the regular working hours. This supplement shall be paid as overtime with OB compensation.

Hi,Since installing APPS10 UPD18 there is a problem with the night shift time tracking.According to our settings the account date should be set to the date the employee starts the shift.Before the update it always worked correctly. Times are now also booked for the following day:03.09.2023Employee started his shift at 21:43 and took a break at 02:5904.09.2023He returned from break at 03:26 and stopped work at 06:00Now it always has to be corrected manually to get the correct result.03.09.2023The correct result should look like this:We haven’t changed anything in the settings. Anyone know anything about this?Is this a bug or does something need to be changed in the settings? As mentioned we are using APPS10 UPD18. Thanks and best regards,Madeleine

Good day.  I have an employee with an Empl number and Person ID but no User ID.  How can I fix this please?  Thank you.

Is there a way to generate the leaves automatically in the beginning of the year. If there is a way, it would be great if the steps are mentioned.