HCM (Human Capital Management, Payroll)

I wanted to try Time Recalculation step to address a concern raised by one of the customers. In their scenario they are recording sudden holidays in the substitute schedule due to government announcements. And as a result, by the time it is recorded in the application there can be employees who have already updated absences and got authorized as well.However, practically once a holiday is recorded, the absence should gets reversed and the balance should be reallocated. It will be a difficult task if the cancellation requests are to be manually raised. Hence, as a solution to remove the absences in bulk I tried this Time Recalculation. Ideally it should reallocate the balances when a holiday is recorded in the substitute schedule. Hope this will be considered in a future release

We are attempting to use the Time Card functionality (not Time Registration) in IFS Cloud for some administrative employee time keeping. We noticed that when time is entered in My Time Card, we can see the data populated in the view TIME_PERS_DIARY. However, once the time card is Confirmed. The data is removed from TIME_PERS_DIARY and we are unable to figure out where the record gets moved to. We’d like to build some reporting based on the confirmed time card entries. Any ideas?Thanks!

Hi Community! Perhaps somebody has faced a similar issue and therefore I want to ask here.I have the following situation:The customer is using the normal absence limit for his vacation (30 days per year).Because of reasons I had to set up another Absence type for half-day vacation:This absence type has to share the limit with the normal annual allowance for vacation.To do this I went to “Absence Limit Definition”-Page:There I go to the normal vacation:And there I go to the Details:Here I have the possibility to share th

We want to use the Generate Document action from Employee File in IFS Cloud 21R2. We did all the required setups on Word Template Definition and generated the Mail Merge Template without any problems.When using the action to Generate Document, the system retrieves and open the file, but no HTML is created and therefore no Mail Merge can occur.  Are there any other setups that need to be done to get this to work or should I report this as a bug?  Attached the Word doc template that we tried with as both .doc and .docmAppreciate any feedback.Regards,Jacques

Hello  Wondering if anyone ran into similar situation. Our managers use “Time Group Reporting” to create deviation days for the bulk of employees (whole shift for example) or for longer periods of times. Using “Employee Deviation Days” for situations like this is very time consuming and inefficient. The problem we get is when we register a deviation day which is a day off (non-working day). When we try to authorize such day (which has no attendance or other clockings) we get and error that: “The Time Card already exists”. After short investigation I find out that “Time Group Reporting” creates a empty time card  in database for any day that has been updated as deviation day, hence this prevent day from being authorized. “Employee Deviation Days” while does exact same function does not have this issue (empty time card is not created in DB). Actually one of the fixes is to update “Deviation Day Type” in time card which removes the empty time card from db and allows us to

Hello.We are using APP 10 UPD 5 and we have harsh issues with the IFS badge reader.While the badge reader is in online mode, employees can badge and it works very well.While the badge reader is in offline mode, nothing works, the reader can’t read any badge.I asked what’s written on the badge to someone who installed these readers, he told me there is the ID badge on it.What’s the way to make this badge reader work? is that a configuration issue or badges need to be updated?

Hi IFS-Community! We want to set up the team calendar for an easy way to check the coworkers holiday plans. Our employees enter their holidays in the Absence Window. A normal Employee is only allowed to see his/her own Absences.  The current teamcalender setup leads to the following:The Employees can only see their own absences. If we give position acces as followed in the pics, the employees can see their coworkers absences in the teamcalendar which ist great. BUT they also can see their coworkers absences in the Absence window which is absolutely not okay!    Why is a teamcalender setup done if access to all absences needs to be granted as we

HI All,When trying to register an absence while the absence is set to ‘Working Hours’ I receive the below error message despite there is sufficient absence available in the allocation. Please let me know the suggestions  

Hi All, Is there a setting to be enabled to carry forward leaves for two years.Ex: How to get the annual carry forward leaves from 2022 & 2023 In 2024. Regards,Ashni.

One of the customers have reported that they are seeing the below attached error when navigating to the "My Time Registration" and "My Time Registration - Grid View" Screens. They have seen this issue after the SU8 was applied to the customer environment.I spun up a new DEV Environment in the Build Place and I was able to recreate the above issue for the same customer. I believe this might be something to do with Metadata, because I could not find any invalids in the DB as well. Also I tried clearing the Projection Cache and Metadata cache in both the UsePlace Environment and the BuildPlace DEV Environment but I still get the issue.Clear Projection Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/projection/ClearCache?METHOD=CLEAR_PROJECTION_CACHE&VALUE=*Clear Metadata Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/web/server/clearmetadatacacheI have also tried adding some dummy

From reading posts on the community it doesn’t appear that going down the Personal Data Management route is going to help as this will just update the DB value and then we will not know what the SSN is when HR need it.Is there another way to Mask the data so only  those with HR application Manager access can see the SSN?

Hi Team,It was noticed that when trying to change expense codes on expense sheet in Preliminary state It allows when registered as a normal expense sheet but its not allowing to change the expense codes of the expenses added from credit card transactions. What is the standard functionality behind this?

We have an issue with the Supervisor access setup that some supervisors can see the employees that they are not authorized to see. So after looking in IFS documentation, we found this database task “Refresh Access Cache” can solve the problem and after running this job it solved the issue.But in the documentation, I see the below message.This task refreshes the access security cache fully. This task should be executed only when there is a prediction about wrong entries existing in the access cache.We are planning to run this daily but not sure how we can predict wrong entries predictions. Is there any way

Web ChromeClient unable to access file chooser - 23R1 SU09 Clear Browser CacheRe Started the ChromeEnable the 3rd Party CookiesCleared the User Profile Nothing Helps 😥  

We are using Apps 10 and moved to Aurena 18 months ago.Our Human Resources department are wanting to use IFS for storing information about benefits so I started to investigate the Benefit Management area in IEE. I have now looked for the equivalent screens in Aurena and can’t see them. Is the Benefit Management area being withdrawn from Aurena/Cloud? We will be moving to cloud later this year so I would also be interested if there was new functionality for this. ThanksPaul

Hi All! I need your help.I want to delete a old line of employee affectation in an organisation that is not valid anymore (employee file page).Why? Because on the authorisation page, the employee is still showing under the old  parent organisation.What may be the consequence of this action? Thank you! 

Hi,We have been using Aurena for a year and have recently moved to Apps10 UPD19.We have noticed that a Multi Field property that has 15 fields is only offering 10 fields and the validity period in Aurena.  The missing fields are not available in the field picker.:  This is the configuration of that Multi Field Property (I have tried moving the TLP field up a few to see if it appears - it didn’t):I also had a look at page designer and it did seem to have 15 fields defined.Has anyone else spotted this and is there a solutio

When an absence is reported in Time Card page, the Edit and Delete buttons are not visible in the Time Registration - Calendar view.Register Absence for Jan 15th using Time Card - Grid and for Jan 16th using Time Card - Details pages.Check the outcome in the Time Registration - Edit and Delete buttons are missing in Jan 16th 

Hi All!Here is an issue on person view (PERSON_INFO_ALL). The name value is replaced by other field value only on a specifica date ¼/2023. FIRST NAME become TITLE and LAST NAME become (Another field value).How it is possible that the two fields (Title and another) may slip in mass to FIRST NAME and LAST NAME FIELD?Thanks to any insight on this subject. 

Hi Community,since a few days we have the problem that when the employees of the HR department want to change times and then recalculate the day, they receive the error message not authorized for time and attendance.Nothing has changed in the permissions. The access roles have not been changed either. Because they have not been changed, I do not know how to solve this problem. It must be a changed right that the IFSAPP and the scheduled database job can recalculate the days.Where are these authorizations managed in IFS? RegardsAndré  

Hello all,In Shop floor employees we have set Allow Attendance Auto Clock In to YesIt works in Shop Floor Workbench : an Employee interval is automatically created when starting the first operation of the dayBut it doesn’t work in TimeClock : we’ve got an error message The employee has not registered an attendance IN clocking Did we miss something ? specific setup for Timeclock ? Thanks in advance for your help

+-----------------------------------------+| UK PAYROLL 2024-2025 is COMING |+-----------------------------------------+ To everyone in the IFS Community running Payroll for the UK through IFS Applications (up to and including IFS Applications 10), In April the latest UK Government changes for Payroll come into effect.If you have not already raised a consulting request for these changes, then please do so immediately.The sooner that you do this, the sooner we can plan for your release.

Hi, Can anyone please elaborate me on how to generate carryforward absence limits for more than one year?For example, employee A got 20 unused days of earned leaves in 2021 and another 20 unused earned leaves in 2022. When we are generating Carry forward absence limits for 2023, I would expect to see (20+20) = 40. However, system shows me 20 days (that is the CF balance from 2022 only). 

The users used to claim newspaper allowance and conveyance allowance by applying in ESS. However, from November 2023, the newspaper reimbursement and conveyance allowance shall be paid with the salary. Therefore, the system should allow the users to claim the newspaper reimbursement and conveyance allowance till October 2023. The system should restrict or disable the functionality while applying reimbursement/allowance from the month of November 2023. Requested you to look into the case.

Hi,I’m working with Calculation Formulas and need to check against calculation fields if they’re empty.I’ve tried to check for= ‘’= ‘!%’<> ‘%’and only an equal sign without defining a value (= )None of these options work. Does anybody know how you can search for it? Thanks!