Finance (Financials)

in Italy is very common the use of adv invoice, the current IFS standard fuctionality not support the legal requirements for VAT and i want investigate if in other country there is a similar requirement.In italy when we create the adv invoice we should pay the vat and insert the invoice information in the vat books of the month ( does not matter if the invoice is paid or not), the vat code apply to the adv is the same of the final invoice.when we create the final invoice we create the invoice for the total amount and we deduct the amount of the adv invoice.As far as i know there is a Similar requirement in Tunisia. any other coutry has a similar requirement?thanksFlavia

Hello,In IFS, payment tolerances have been set up in the company records under the payment tab, but when entering a customer payment with a discrepancy, the tolerance does not trigger. There seems to be no limit. For example, it is possible to enter a customer payment of €10,000 for an invoice of €1,000 without any restriction.Is there additional configuration required to limit these payment discrepancies, or do we need to set it up for each customer record? Also, what is the purpose of the tolerance setting in the company record? Thanks for your help and have a nice week-end.

Hello, Payroll data that are older than 10 years should be deleted. Is there a function for this or does this data have to be deleted directly from the database?

Hi,Can anyone please guide me that what is the setup to be done to Match the PO receipts automatically in a Non Posting Proposal Company in Apps 10.

Hello IFS Community,As we approach the end of the year, we are investigating creating 1099’s out of IFS.  (Version 10).We also have documentation showing the set-up needed to process 1099s. See attached.   The problem is that it appears we are missing master data set-up (on supplier record) as well as missing information on the manual supplier invoices (i.e. entering income type on invoice).   The question is, can we still create 1099s capturing tax transactions throughout the year?   Is there a way to retro-actively create the tax transactions?  Any information or past experience on this would be greatly appreciated! 

Hello,When new bills of exchange is created from Supplier Payment Order. The BoE Number is not available to be manually entered. Customer wants to give the Bill No before the BoE is generated. Is there some setup or a certain way of working that will enable me to enter the Bill No manually on Payment Proposal or Payment Order?  I further tried to remove the Payment Document Series No and tried again to check if the field opens up, but I get this error. I tried this setup  Any guidance is much appreciated. Thank you!

Hello We are using Advanced Customer Invoices more and more - We have noticed that Credit Limit calculations doesn't take AD payments into consideration, thus causing us issues. Has anyone else experienced this and can advise of a way forward ? Kind RegardsPaula 

Dear Community,  Do you have experience how we can get an MT103 bank payment format from IFS in a standard way?I found only the MT101 format, and MT103 is a bit different. Or no other workaround this is a development task?  Thank you very much in advance for any advise! Kind regards, Balazs

Hi All,We are getting below error message when we are trying to approve the mixed payment. Here we try to write-off project invoice through a mixed payment. We have set pre-posting in project and those are available in voucher which is created for project invoice. But when the invoice is picked for the mixed payment, pre-postings values are not available in Matching Transactions tab. Even we are not allowed to fill pre-postings in mixed payment window.    Regards,MalinG

Hi,I have a question regarding our periodic settlement process that I’m struggling to solve. Note that we are  using IFS apps 10.In Month A, we record sales on several part numbers, and a periodic settlement is created and invoiced for that month.In Month B, however, the customer returns some items purchased in Month A. When running the periodic settlement for Month B, the rebate transactions generated by the RMA are not included in the settlement.We contacted IFS, and they explained that if the net amount of a part number is negative, it won’t be included in the settlement. However, this still leaves the question: how should we handle this situation?Is there a way to manually include rebate transactions?

 I will get this dialog in apps10 update 16, does anyone knows the solution for this, the same works in production with update 11 ? the invoice should be seen in the Instant Authorization window, if i click on okay IFS crashes and closing down the application.The dialog say that the plugin for acrobat reader is missing.

We have scenarios where we can have single line Manual Supplier Invoices that need to match to hundreds of PO lines. If a single matched PO needs to be unmatched (maybe due to an error while selecting lines, or a query raised) , how can this be done in IFS Cloud? The Cancel Matching command in Cloud cancels all of the matched lines forcing the user to go back and have to redo all of the work they’ve already done.Example (just for demonstration purposes), I’ve raised a Manual Supplier Invoice, linked to a single PO with 2 receipted lines. The PO is still in Preliminary status. I matched the 2 PO lines using Match PO Receipts. The posting lines were created automatically. I now need to unmatch one of the PO lines because a query came through from the person who receipted it. If I select the posting line(s) then click the Cancel Matching button - it cancels both the lines. When there are 300 or 400 lines already matched this is a real issue. Any pointers would be greatly

Hello, We have CUPIA on the 7.5 version that we want to migrate to cloud Is there a way to import them ? Best regards

Hi Experts,X vouchers can not update to IL. It in in IL hold table. How can I update it to IL? 

All Parts Cost Calculation was run as a background job on 09/11/2024 at 01:30. It completed 10/11/2024 03:10:21 so a total of 25 hours 40 mins.Previous successful completion 03/11/2024 10:40:24 took nearly 23 hours. This job had been running regularly taking around 6 hours before November.There have been some significant changes to product structures recently which seem to have resulted in these extremely long run times. This is high priority as we are unable to run this job in a timely fashion so it will impact finance timelines to prepare end of month/year reports. Ideally this job needs to run in under 8 hours.Any advice on changes that can be made to batch queue configuration that may improve this?

Load Error : Tax Amount in Parallel Currency does not match Tax lines tax amounts for invoice xxx Item No xxx.Can anybody guide on what needs to be done to rectify this error when loading an external supplier invoice?

Hello, I would like to know how to septup the posting control and its corresponding details for a new company.We’re looking to have a better process for setting up posting controls when a new company is setup.Is there an existing template ? Thanking you for your help. BRLakshmi

Hello Community,I am looking for an STDVOU file for taxes, in the context of finance migration.Thank you in advance !

Hi,We are having a requirement on user role setup, whereas a set of users should have access only to create the Mixed Payment but not approve and another set of users should have access only to approve the Mixed Payment but not create.In simple terms Creator should not have access to Approve and Approver should not have access to Create.Is this feasible with User roles & Permission sets? If yes, could you please help us with the setup. We are using Apps 10 & Aurena.Thanks in Advance.

We have issues with sending customer invoices to our invoice broker. We use the IFSFinvoice Mapping document to analyse what has gone wrong but we find that IFS produce the outgoing file with fields that are not covered in the mapping document. It seems the mapping document is obsolete.Our mapping document is: IFSFinvoice mapping (RD-ADM - 1278241 - 1 - A10) - 1, dated 2021-10-19.Is there a valid mapping document that we can obtain in any way.We run IFS APPS 10 UPD 17.

Hello All,We are attempting to be IAS 21 compliant,  in regards FX translations.  We have asked IFS consultants and the IFS Customer Success team but cannot get a satisfactory answer,   Currently in IFSClosing FX rates are entered into a designated field in IFS on a weekly/monthly basisIn the GL Balance Analysis IFS converts all NZD balances to AUD (parallel currency) at the transaction/voucher dates using the closing FX rates entered into IFS.This is not aligned with the IAS 21 currency conversions. RequiredWe should be able to enter Closing FX rates and Average FX rates into IFS on a monthly basisIn line with IAS 21 – we would like IFS to be able to do the FX conversion per below:All P&L accounts balances in NZD (for the period/ year to date) converted to AUD (parallel currency) using the Average FX rateAll Balance Sheet accounts converted to AUD using the Closing FX rate

Hello,I am facing issue with arrived quantity and Invoiced quantity, here receipt is done for PO with Arrived quantity -1 and PO is invoiced ( status - Paid posted) but in the receipt screen we can see Arrived quantity - 1 and Invoiced quantity - 0 . what is the reason ?Regards,Kruthika

Hello, Do we have any option in IFS cloud to disable automatic offset of customer advance invoice with the final invoice? Thanks in Advance

HiWe need to pass a value (Eg: Customer's PO No) into ‘Payment Reference’ field in the customer invoice. Checking the possibility of using ‘Cust Inv Creation Method’ for this purpose. Do you have description on each method available in company basic data. Cust Inv Creation Method:Use this list to specify the method to be used when creating a payment reference number. The reference number will be printed on instant invoices, interest invoices, customer order invoices and project invoices. The payment reference number will be used when matching incoming payments with open invoices.  

We have two specific tax scenarios which I presume would be consistent amongst any customer using the Avalara service...so hopefully I’m not breaking new ground with this question.  We have ‘freight’ and ‘sales tax credit’ setup as Sales Charge Types in IFS.  But there is no way to assign an External Tax Parameter to a Sales Charge...I only see that for Sales Parts.  Without a mechanism to assign a tax code mapping, these charges then get passed to Avalara as taxable.  How are other customers addressing this?  Are you create these as sales parts and then adding them a lines on your orders?  Is there already way method to handle this that I am missing?