HCM (Human Capital Management, Payroll)

We’ve acquired a new company in the group and want to move their holiday year (January - December) in line with the rest of our Group (April - March). I wanted to set this up as a 15 month holiday year but i can’t do it that way.I know we can’t be the first company to be in this situation but the only other conversation I can see about this doesn’t have a response.Can anyone help?

Hi everyone,I’m hoping someone with experience in the Data Anonymisation functionality of IFS Cloud can help.We’re trying to implement Data Anonymisation Policies within our IFS installation. The goal is straightforward: configure rules so that, for example, data is anonymised and/or removed five years after an employee leaves the organisation.I can set up personal data attributes and define anonymisation actions, but I’m struggling to figure out how to apply a policy like this to make it work end-to-end.Any guidance or examples would be greatly appreciated!

Hello,I would like to add a third category of Time : not a Shop, not a project but an indirect Time category ( meeting, training ...).How can I do please ?

Hi everyone,We’re currently looking into whether it’s possible to add additional fields to the Safety Incidents wizard in IFS Cloud (versions 24R2 or 25R1). Our goal is to capture a few extra data points during the incident reporting process. For example - We would like to bring the damages section into the wizard as a new step.Is wizard customization supported in these versions? If yes, what’s the recommended approach? If not, are there any workarounds or best practices for achieving similar functionality?Any insights or experiences would be greatly appreciated.

Hello HCM experts!During the employee evaluation process, I’ve got the following error : It happens when the supervisor want to swift the status of the evaluation to EVALUATED.Thanks to all your contributionsBest regards 

Does IFS APPS10 or Cloud support UK payroll either natively or by 3rd party?Customer is looking for a replacement for their current Cascade system for HR. Please advise.

I’m wondering if someone could help.We have multiple companies setup within IFS. Only one of them currently uses the application to complete the pension contributions for their employees. We’re wanting to setup another company to use the standard pension contributions within IFS (X% employee and X% employer contributions) which uses qualifying earnings (all monthly pensionable pay between £X-£X) to calculate pension contributions.How do we set this up? I’ve checked a lot of documentation but can’t seem to suss it.ThanksR

Hi Community! I always try to share my knowledge about calculation formulas within the HCM Module, but this time I have a question. I learned the hard way that there can only be a limited number of functions between an IF and an ENDIF function. But is there also a limit of the total amount of functions within a single calculation formula? I try to explain by using an extreme example:I have a calculation formula with 500 steps (Ifs, end ifs, Additions, Muliplications, Get Wage codes and so on and so on). Now the first 300 steps work perfectly fine (they are responsible for the calculation for a month with 31 days). From 301 to 500 are responsible for basically the same calculation but for a month with 30 days. When I have all steps active the calculation for the month with 31 days works perfectly fine but the calculation for the month with 30 days does not work at all. Now I deactivate the line

Hello everyone, is there anyway we can set up the employee properties, employee payment methods to transfer the ABA-Number that is needed in the US by the Bank of America to properly process the payments? Here is the reference to NACHA that is also stating the ABA-fields: Nacha_ISO20022_Guide_pain.001_credit.pdf Currently when I have a look at the used transformer: IFS_EMP_ISO20022_TO_CORE_ISO20022.xls the referred fields from NACHA are not even defined. Could someone please confirm my current analysis/understanding, that the needed fields where the ABA-Values are expected are not considered in the standard transformer or please correct me, if I’m wrong.If I’m right: Easiest way would be to modify the .xls-Transformer and parallely requesting an enhancement via LCS-Case f

Hi,Where in IFS can a manager get an summarized overview with employees overtime, flextime and sick leave during a time period?Not just day by day.Is there an report for this or a lobby element. Employee Results does not show the total value, only day by day. Regards

Hi All,Need guidance on how to configure overtime banking in IFS. The requirement is that employees can choose to bank their overtime hours instead of being paid at the 1.5 rate. They should be able to save up to 40 hours per year. They may then take time off in lieu and also build the bank back up again within the same year. Employees should have the flexibility to either:Convert the banked overtime hours into Lieu Leave, or Receive a payout on a selected date.If anyone knows how to set this up in IFS or has experience with a similar configuration, please advise.Thank you! 

There isn’t any field level help for the Proportion field on the Limit Definition Details screen.  It’s in the Limit Settings  grouping.  We have it set to Yes, Must be earned before used.  We’re assuming that within a period, which we’ve defined as 2 weeks that if we’re 1 week into a period that 50% of the period’s allocation will be earned.  Then we have the phrase  “must be earned before used”, we think this implies that the absence isn’t earned until the employee works that period.  In other words, if the employee leaves at the beginning of the 3rd period in December, they will only accrue 2 weeks of the monthly amount and not the full month’s amount.Are we understanding how this works correctly?  Thank you

If we are storing confidential data like SIN numbers, health insurance numbers, credit cards, etc… in IFS. Are we able to encrypt/mask those data from any user who shouldn’t have access to them including IFSAPP? I have started reading on Encrypting Oracle SQL but not yet certain if IFS supports this...

Hello,There is an issue with clockings showing up on the wrong day.  The workers are clocking in and out with the time clock terminal. Here are the clockings in apps 10.  This is the cycle schedule is as follows:  Here are the day types:11/16/25 is on the d

We currently have an issue where it is possible in IFS Cloud to submit cancellation requests for absences that lie in the past, but these requests can no longer be processed by the supervisors. As a result, the requests remain in the system as unprocessed indefinitely.

Hello community! I am currently testing Quick Expense Reporter a little and am using one of my classic fuel receipts for this purpose. Unfortunately, IFS does not recognise the corresponding AI classifier and therefore does not suggest an expense code. Even after submitting the same receipt several times and giving permission to send data to IFS, the recognition still does not work.Does anyone already have experience with IFS's learning ability? Thanks in advance and greetingsDavid

Within Australia, we want to accrue annual leave of 2 days accrued every month, is there a way of doing this within IFS?

hello, I have a request to define an absence type using calendar days for absence limit calculation. The client need to count their weekends when they book an absence request. So for this I setup the absence calculation & duration to calendar days. I have an issue on half days, the system calculate as 0.8 or 0.2 and not 0.5. Because of this the number of limits is not calculated correctly. Did someone  faced this use case already, do you have any clue on how to setup to make sure half a day is 0.5, weekend is counted and limits are correctly calculated. here is the standard calculation of IFS for calendar days & number of hours per day is 9.6h.thank you,Cristina 

It appears that the Public Holiday Compensation requirements have changed somewhat recently in App10 Aurena.The original setup that was working was that a PCH Day Type was created with an Absence Wage Code, Fixed and Value of 8. A PCH Schedule was created with a date and the PCH Day Type connected. The PCH Schedule was connected to an Employee’s Schedule and Rules Assignment. A Substitute Schedule was not required. On a day defined in the PCH Schedule, 8 hours of the Absence Code would automatically be inserted into the Employee Results for that day.The above setup has stopped working. Page Help  indicates that now a Substitute Schedule for Public Holidays has to be created and connected to the Cycle Schedule. Page Help also indicates that PHC Day Types also have to be created with Increment Wage Types instead of Absence Wage Types. When I follow the Page Help the Attendance now indicates the day is a Public Holiday, but Results are not generated for the day. I have ma

For our German businesses we are looking to track breaks and lunch in time card. I have set up flex day rules and flex break rules for 0.5 Lunch after 6 hours and 0.25 Break after 9 hours. However when clocking in and out throughout the day, we lose the time card break records. Are we missing any simple setup that will show the breaks in interval. We intend to use Timeclock to support tha capture of non-working time but managers still want to see a break has been taken when an employee physically clocks in a simple result. Version: 24R2.6

Transfer to Payroll - assistent for travel expenses… We do not pay travel expenses directly from IFS, we transfer them to our Payroll system. The Payroll system does not upload .dat file, so we have to change format to txt.Where in the application can we adjust the file type ?

We’re running IFS 23R2 SU6 on-prem, with Time Clock on managed android tablets around our different sites.When we do CRIM deliveries, or have to take IFS down for other reasons, some Time Clock units bounce back fine. But a bunch of them will fail to authenticate and go back to the authentication screen. Our MDM tool doesn’t allow us to remote on directly to re-authenticate, which leaves us two options:Either get a bunch of people from service desk to do site walks and authenticate the terminals again. Leave them broken overnight and fix them when we get there in the morning (this means that the afternoon and night shift don’t have time clocking, and the morning shift are also frustrated as they get on site long before we do).Are there any solutions out there to this problem? Is this something IFS are aware of as a bug? Or have other users found different ways of addressing this issue?

Hello Can somebody help me with that point please ?There is an HOLDING with Company A and Company BEmployee SMI begins in Company A. She left Company A to go to Company B.I want to anonymize Employee SMI Data (with Personal Data Processing ) in Company A BUT NOT on Company B, in which the employee is still working ? Many thanks for your help, waiting to read your answers !

Hi,Is there a Report for Contractor Time that has been registered but not yet invoiced (PRJT13 Postings Balance)?We are using Time Registration for Contractors to Enter Time Sheets. We then match the Supplier Invoices from the Contractors against the Project Transactions. These use PRJT13 - Project Time Reporting for Contractors Counter Booking. The Project Transactions Time Transaction credits PRJT13. When the Supplier Invoice is matched it debits PRJT13. At any time there will be a balance in the General Ledger in the Account used by PRJT13 relating to to the Contractor Time that has been registered but not yet invoiced (similar to the Purchase Order Receipts leaving a balance in the Account used by M91 relating to what we see in the “Received - Not Yet Invoiced” Report.Thanks for any help.Cheers,Graham

Hi all,I am trying to add half day as an absence. My aim is from 27/10/2025 to 31/10/2025 in total 3.5 days annual leave. 28/10/2025 is half day and 29/10/2025 is public holiday.So first of all I defined a new day type as HALF-HOL which has 3.75 hours working. Then I add the date 28/10/2025 as half day to my substitute schedule. After that, I also match the substitute and my main regular cycle schedule.​​​​​​However, when I register the absence from 27/10/2025 to 31/10/2025, it ends up with 4 days but my aim is 3.5 days. It process well with the whole day holiday but not the half day. What am I missing?