HCM (Human Capital Management, Payroll)

Hi All,I have a requirement to restrict end users not to remove confirmation or remove approval when an expense sheet is approved. I need to control this through access attributes but not using permission sets. Should not be able to change the status from Approved to Confirmed or Preliminary. Could you please support me how I have set the condition here? Regards,MalinG

Hello to everyone,Can I use the carry-forward limit before the annual leave limit?For example: if I have 5 carry-forward days from previous year and lets say this year my usual limit is 14 days, can I arrange something that when I enter an annual leave can it use carry-forward limit before my usual limit?Because in my scenario if there are any unused days, it doesn't carry them over to the next year by adding the previous years’ unused days; it only carries over the unused days from the last year to the next year.Thank you,

All of the sudden this week we have lost the ability to authorize shop floor reporting. Has anyone seen this before.

We are implementing the use of the HR module to pay our employees. The issue we’re running into is that our bank does not want to use the ISO file type. They want us to send an NACHA formatted file we use for ACH Supplier payment. Has anyone figured out how to manipulate the file produced into the NACHA format? We’re on Cloud 24R2

Customer is on 22R1.Needs guidance on NACHA format for Travel & Expense moduleCan you advise if there are other formats supported by IFS that would be used in the US?   Do any other IFS customers in the US use the expense module without paying employees as suppliers?  See the screenshot below of the file formats available to select in our environment under Employee Payment Methods.  

Report time - Default value for resource group disappears when you search for work task When choosing Work task, to add a new work task for reporting time, when the dialog box opens, you can see the default resource group…But when you search for a work task, the value disappears!In addition the group of fields for Addition Details are collapsed so you do not notice that you do not have any resource group. This creates errors / lack of data several places in the application.If your time transaction do not have a resource group, you also miss a salespartIf your time transaction do not have a resource group, your registration will have no cost.Hours will not be transferred to general ledger without any cost, so we get errors in transfering transactions from maintenance to general ledger.Our financial statements will not be correct. We also miss resource group as a column in the Time registration screen. Can th

Hello,We would like to restrict time registration both in the past and in the future in IFS, across all time-consuming modules (Project, Work Order, Maintenance, etc.).Is there any standard IFS configuration that allows:Blocking time registration before a given past date, andBlocking time registration beyond a given future date (for example, beyond the current day or current period), If no fully standard solution exists, what are the recommended best practices (events for example ?) to enforce this type of restriction consistently?Thank you in advance for your guidance.

I’m wondering if someone could help.We have multiple companies setup within IFS. Only one of them currently uses the application to complete the pension contributions for their employees. We’re wanting to setup another company to use the standard pension contributions within IFS (X% employee and X% employer contributions) which uses qualifying earnings (all monthly pensionable pay between £X-£X) to calculate pension contributions.How do we set this up? I’ve checked a lot of documentation but can’t seem to suss it.ThanksR

When creating an employee in IFS Cloud the field Assignment becomes mandatory. This is not really applicable to subcontractors. Any advice?

Hi all,I am trying to add half day as an absence. My aim is from 27/10/2025 to 31/10/2025 in total 3.5 days annual leave. 28/10/2025 is half day and 29/10/2025 is public holiday.So first of all I defined a new day type as HALF-HOL which has 3.75 hours working. Then I add the date 28/10/2025 as half day to my substitute schedule. After that, I also match the substitute and my main regular cycle schedule.​​​​​​However, when I register the absence from 27/10/2025 to 31/10/2025, it ends up with 4 days but my aim is 3.5 days. It process well with the whole day holiday but not the half day. What am I missing?  

Hi Community! I have an issue with hald-day Vacation.Following situation:I have an employee with a very flexible schedule- He/she can start his/her work beasically whereever wanted. The normal in is at 08:00, the normal our is at 16:06. That makes 7,6 hours in total. A flexible break rule is used as well as flextime balance.If the half day vacation is located in the first half of the day, then the wage code for vacation (wage code 300) is calculated correctly with a value of 3.8 hours.In this case (on date 27. June) everythin is calculated correctly. The employee works 30 min less than he has to and he gets a deduction from his flextime balance. But if the absence is located in the 2nd half of the day, the result for the absence wage code is 4.3 hours. I would expect, that it should be 3.8 hours

Hello,In IFS Applications, it is not possible to:Isolate a specific approved expense report during the payment process Pay expense reports for a single employee onlyThese limitations have been problematic in daily operations.Has this changed in IFS Cloud? More specifically: Can I exclude a specific expense report from the payment proposal? Can I choose to pay expense reports for only one employee? Any standard way to achieve this or recommended workarounds?Thank you

Hello  everyone,I want to athorize the negativ limit for one kind of absence.But when my employee want to confirm an absence whereas he can’t even though i authorize a negativ absence ( he has 2 days  in limit absence and he wants to take 3 days). Can you help me please ?

Hello, We have few employees for which the  Acquired Limit( days) field shows 0 in Absence Module. Consider Proportion has been checked at setup level.  Current version of the system is V9.While  troubleshooting  we tried to compare the data between the  employees having problems and the employees for which the acquired limit is displayed correctly and all we could find is that the start date of the employment for the ones who are ok is always first day of the month ( example: 01/12/2024) while for the others is a different date(23/07/2024). Any idea what  we are missing?   Thanks, Ioana 

Hi everyone,I’m working with IFS Cloud HCM, and I’m trying to configure a new lifecycle change using the Employment Lifecycle Change Request Configuration page.I have already created and activated a configuration entry with the correct Lifecycle Type. However, when I open the New Employment Lifecycle Change Request window, the lifecycle type I added does not appear in the Lifecycle Change Type dropdown.Has anyone encountered this issue before?Is there another setting, dependency, or limitation that controls whether a lifecycle type becomes available?Any guidance or best practices would be greatly appreciated. Thank you!

Transfer to Payroll - assistent for travel expenses… We do not pay travel expenses directly from IFS, we transfer them to our Payroll system. The Payroll system does not upload .dat file, so we have to change format to txt.Where in the application can we adjust the file type ?

I am attempting to auto approve absence requests in IFS. When a absence request comes in it is set to “Confirmed” status. I would like for it to be changed to “Approved”. I set the “Selection” parameter that is required to change the absence request state to approved, but it seems like it is not accepting the “keyref” key for the selection value. To verify I concatenated my own “KeyRef” value that matches “keyref” shown in the screenshot below. Still I receive json invalid error message. Do you think I should raise a ticket with IFS support for this? How do you pass the keyref as the selection parameter? Dev tool capture of approved holiday request (absence request)ERROR in Workflow when passing my own concatenated KeyRef value matching keyref: java.sql.SQLException: OR

Dear Community! Is there a smart way to register partial sick leave in IFS?  For Example: the employee has 50% sick leave, the normal working time is 8,4h per day. So he/she should only work 4,2 hours per day and the rest is on sick leave.  Thank you in advance, Veronika

after selecting a work task the resource group disappears  

How can I send payslip PDF file with password?

Hi Community,We are currently using IFS Applications 10.I would like to know the best practice for assigning items (such as laptops, mobile phones, cars, or tools) to specific employees within the system.Could you please guide me on:Which screen or logical unit is best used to assign these assets to a person? How can we view/track the list of items currently assigned to a specific employee from a single view?Any advice on the standard process for this workflow would be appreciated.Thank you.

Hibackground:The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area.I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs

Does IFS APPS10 or Cloud support UK payroll either natively or by 3rd party?Customer is looking for a replacement for their current Cascade system for HR. Please advise.

Hello,What is the proper way to setup a 9/80 schedule in IFS Cloud?  I have setup a 14-day cycle schedule with M-Th 9 hrs. per day.  Fridays alternate between 8 hrs. and day off.  To stay in compliance with overtimes rules in the US, the work week for non-exempt (hourly) employees has to be 40 hours.  That being said, the work week has to end mid-day (12pm) Friday.  How does one split the work week mid-day in IFS Cloud?Thanks,

I’m wondering if anyone on here has experience with using the Employee Expense function in IFS Cloud and what are the pros/cons of it? My company is currently using a third party employee expense reporting platform and we have to manually enter each individual expense report into IFS for payment once it is reviewed and approved by their manager. Hoping we can streamline this to save time as we are a growing company each year.Some questions that I have related to the Employee Expense function include:Would employees that need to submit an expense report have an exclusive login that is directly for the Employee Expense function ONLY or would they need regular access to IFS Cloud to get in and submit expenses? Not all of our employees have a need that they require access to our ERP system. How does the submission of travel receipts work (i.e. airfare tickets, meals from restaurants, hotel, etc.)? Are employees able to attach images to their expense reports?