HCM (Human Capital Management, Payroll)

Hi all, I am trying to generate automatic emails via event&actions for the new Onboarding Process on Aurena. IFS already offers some standard events. Hence, I just created new actions with the given placeholders.  example action:  On Aurena I assigned the Onboarding Program with the tasks to the employees below. Some tasks are due and some are not. But I expected the mails to be triggered as soon as the tasks are created or at least when the prerequisite task is completed.  The responsible persons have an email setup as work contact information. However, the emails were not generated (email-sender etc. are setup correctly since other processes were able to send emails). Now my questions are the following: Is there a view where I can check if the action was triggered at all?  Where must the emails be setup? I tried the employee/person. Since I did not use the placeholder for the user-email in the action, I do not believe that it would fetch it from there.  Is there a possibility whe

Within IFS10, I am trying to add new reasons for leaving which do not exists but each time I try to add a reason I get the following error message: The Leaving Cause already existsDetails:!>Leaving Reason Id=5 Has anyone experienced this before and know how to resolve this?Many thanks

Hi, I have been having a few issues with a report built in business reporter using the snap shot date tool.The data the report had been spitting out didn't seem to be matching the data, its taken bit of digging as i never set up the snap shot periods or calendars but when i looked my predecessor had set up the snap shot dates in advance of the snapshot date. So even though the snapshot date was supposed to be 1st July 2022 it was picking up data relevant to October 2021 as that was when the snap shot was generated, Am i right in thinking that the action of creating the snap shot date has to happen after that time so that it then picks up the relevant data. I just want to check my understanding of the functionality is correct. 

I’m interested to hear from any companies in the UK who manage subcontractors, off-payroll workers who are considered within IR35, inside of IFS.For example, do you allow them access to IFS for timesheet entry and how do you manage their user/employee files within IFS so as to meet UK tax rules.Any examples of where you are doing this currently would really help.Thanks in advance

Relating to the case G2340371 received from customer.Following question received from them. How to make the "Resource Group" in Time registration window as Mandatory field? Please share your ideas on this question.Regards,Tharindu

There is a change to the NIC primary threshold on the 6th of July 2022, which means regulation NI03 needs to be updated in IFS. Can you advise if this is something that will be automatically changed by an IFS update? Can you please confirm the status of this or notify me where to look for this information?. 

Below scenario we need help in setting up the working hour schedule:Employee is allowed to Punch IN and Punch OUT anytime between 7 AM to 5 PM. and he should follow the work schedule of 8 hrs only in between this time boundary of 10 hrs.  If employee comes before 7 AM and any time time worked after 5 PM it should be excluded and not be considered in working hours of that day. If employee leaves early and not completed 8 hrs of work in office, it is to be considered as Shortfall. On any day his working hours should at least 8 hrs or max 10 hrs only even though he worked more than 10 hrs ( base don early punch in or late punch OUT). Schedule is without break and of 8 hours only.  No OT allowed before 7 AM and after 8 hrs working too.Few scenario to handle:Punch IN 6 AM and Punch OUT 2 PM= Normal Hours 7 hrs( 7 AM to 2 PM only) and 2 hours shortfall. Punch IN 6 AM and Punch OUT 6 PM= Normal Hours 10 hrs( 7 Am to 5 PM). Early 1 hr and last 1 hrs to excluded Punch IN 8 AM and Punch OUT 4 PM

Hello,We are using Apps 10, UPD13.  Is there a way to duplicate an existing time registration line in Aurena similar to duplicate in IEE? Thank you,Joann

At absence limit year, I try to set limit for employee by click generate limit (limit calendar year is 01/01/2022-31/12/20022), and select generate limit select absence type and change date from 3/06/2022-31/12/2022 ,which is assignment period of this employee and fill in value. After click Ok, I got error message‘ORA-20110: AbsenceLimitUtil.ERRWORKTIME: Employee has undefined assignment work time.’I already checked start date and employment period=03/06/2022 and date of assignment was 03/06/2022 as well.Seems that some basic was not correctly set. kindly help.

The National Insurance threshold will increase on 1st September 2022. Our Payroll department would like some guidance notes or screenshots if available, on where in IFS, the NI value will need changing?i.e. Is i changed in 1 screen or multiple screens?In the below image you can see the NI threshold My question is;  Where else is this value held and/or changed, because the payroll team do not know!This is usually part of the annual payroll update from IFS, as you can see below the valid from date is “06/04/22”.Thanks

We got some faults captured in Absence registration log.They look like this: “ORA-20110: AbsenceRegistration.ABSIEMP: Absence must be in interval, when employee is employed!” I think it relates to the employee did not have an employment record. Now after fixing that how do we clean these entries in the log? 

When i run the terminate employee wizard the employee will only be terminated in the main company. Hereafter i have manually to change “valid to” date in the linked MCPR companies. Is there a autimatic way to terminate MCPR-linked employee? See today’s function below:Today i have connected the employee to several other companies. This connection to MCPR is nothing my terminate employee wizard account for.  Is it possible just to delete the MCPR-linke from here? So i just delete all lines under the tab - “MPCR Linked Employees”? Then the employee whould be terminated in all companies? Or is there a automatic way to do this? 

Hi All,There is a change to UK Payroll NI from 6 July 2022.Please see the attached document for details of these changes.This can be applied using the included Payroll configuration file, or manually; depending on your application access/version.  

HiIn IEE we connect absence type with wage code at Tab AssociateBut on Cloud version what screen we can do this function. Kindly helpRungtip M. 

HI, I’m hoping to find someone who can help.We are on IFS Apps 9 UPD17 and are using the UK Payroll localisation.We have a situation where an employee has overpaid National Insurance contributions due to the way the first month’s pay was processed. If it had been processed correctly they wouldn’t have been required to pay any contributions. Can anybody help with how to process a refund to the employee that will also correct the NI record with HMRC?Thanks

Hi all,We're working on HR Assistant Configuration with IFSAPP10 in Aurena to create model's configuration. We found the New Employment Configuration (with the screen below)  But we don’t find the “Terminate Employment Configuration” and/or how to use it in Aurena. In IEE, we can use “HR Assistant Configuration” screen to configure a model and tu user him in the Terminate Employment with the “Select Configuration” field.  In Aurena, the “Select Configuration” field doesn’t exist in the “Terminate Employment” workflow.  So, to simplify, my question : is it possible to use the Configuration’s model in “Terminate Employment” workflow in Aurena ? And if yes, where can we fond and use it? Kind regards to everyone who look at this question ;) 

Could someone help me on identifying which screens in IFS Apps 10 we need to update the change (Increase or decrease) in the National Insurance Threshold?  I found one screen called “Regulation Details”.  My question was; Where else is this value held and/or changed? This is usually part of the annual payroll update from IFS.  Thank you!!!

Hi All,We have a very strange case where data not loaded / very slow loading in “Terminate Employment Logs” just for 1 user. No impact on other users.This user always used to manage this data thru this window so it is not a data access or permission issue . I believe it is related to locking record issue because it is keep turning and waiting  …If I restrict the search just for 1 record , it will end up populating this record after 3-4 min … any suggestions will be much appreciated  

HiI am testing workflow for travel request with expense rule, that for employee who stay overnight will receive allowance. But when I create travel request option, it did not generate allowance automatically.Test case (1. Cloud version2. using IFSAPP account)create expense rule with allowance, allowance code for domestic amount 1000 THB Travel request config set with “no approval” Assign this rule to employee A Employee A create travel request need to stay overnight and create other expense such as Taxi Fare and then click create request System create Option 1 status Registered with expense of Taxi Fare only.  When I click deduction and addition, system show pop up message “Travel does not generate allowance”.  I thinks allowance should be generated automatically

What is the best solution to re-imburse employees for expenses in IFS? 

Hi,As we report time on the Work order, the hours is shown in ‘My time card’ but in the ‘Not completed’ status, even if the schedule hours is met. We have to press: generate normal hours for job hours, for the hours to show in the Results tab.What is the purpose of this option?After pressing the button ‘Generate Normal hours for Job hours’, Results are shown, but this seems to be an additional step of no use. 

Showing this error when going to change status open to ready in variable data.Suggest to me please how can I give access to this user ?.

Hi,What could be the reasons for Expense lines from Trip tracker not transferring to EE? Only header details goes through but the expense lines doesn't go to EE? Best regardsZuha

I request help to know what additional configuration is needed to be able to connect an activity or project to an expense sheet.The expense sheet rule has already been configured for the employee, the employee has been assigned as a resource to the Project and when trying to select it through the list of values it is not displayed.Can you help me to know what step I am omitting, thanks!

required to increase ALL employees holiday balances by 8 hours across ALL sites. Is it possible to carry this out in one hit or do i need to go into each individual employee and increase by the 8 hours?