HCM (Human Capital Management, Payroll)

Good Afternoon - We have an administrator who cannot view her own Training Records/History with the Employee Administration>Employee> Training History> The tabs to access these records are not available - Is there a permission access setting which prevents employees viewing their own records? Many thanks Dave

Hi all, Is there a way to create employees in bulk when the person ids already exist? It’s basically a TUPE situation. Employees from company A move to company B. Both companies are on IFS. The companies are part of a matrix structure.There is a functionality to remove them in bulk from company A. That works a treat. But there is no option to create the new employee records in bulk. I can’t see an option to select multiple existing person ids.Has anyone done that before without using a data migration job? The environment is Apps 10 Aurena but would love to know if that also works in Cloud.Thank you

I have a custom event that will send an email to the help desk when a new employee is created by the HR team. In the email I want to include the Employee name, Person ID, and Department Name (Org Name). tThe DEPT_NAME custom attribute will not populate with any value. It is written as follows: COMPANY_ORG_API.Get_Org_Name(&NEW:COMPANY, COMPANY_PERS_ASSIGN_API.Get_Org_Code(&NEW:COMPANY,&NEW:EMPLOYEE_ID,COMPANY_PERS_ASSIGN_API.Get_Pos_Code(&NEW:COMPANY,&NEW:EMPLOYEE_ID,SYSDATE))) Any guidance would be greatly appreciated.  Thanksluke

Hi  Wondering if you can help! Does anyone have any quick reports written or an idea of where to start with regards to deciding if an employee would be seen as a ‘flight risk’ (High probability of leaving the company)?We have looked at some reports offline, where excel is used but am hoping to engineer the same thing within the HR Module in IFS. Anyone ever design something similar within IFS? Or maybe even other employee wellbeing reports?

Hi folks,I have the task to model a HR - cube with some fact data.One of the questions is:How many hours a day a given person are “planned” or “normal workday” time?The customer showed me the report “Personal Schedule” and I created some example data.The report will give me explicit what I need:  This is the form of “plan” data I need.EmpNo, Date, From, To, (Plan) Hours.Later on I can compare the “plan” with the actual hours, like booked hours, even sick leave, customer visits, etc.I traced the report

Hi All,We are testing Aurena (IFSApp10 UPD9) for Expense Sheet Creation. We could find that Credit Card Transaction gets automatically created as Expense in some cases but not all when navigating to ‘All Credit Card Transactions’. (Using Expense Code as General Expense.)What we would like to know is, What’s the criteria for automatic Expense Line creation or is there anyway we can disable the automatic Expense Line creation?We would like the users to have the credit card transaction manually added, as can be done from Credit Card Transaction in the main screen.Regards,Gyanendra

We are experiencing performance issues when it comes to expenses and I can see a background job called 'NotifyMe - Refresh markdowns for expense.' and ‘NotifyMe - Register notifications for expense.’Does any one know what this does, do I need them on?Does any one know how to control these background job, set-up etc.? Thank youNikki

Hi all,  We busy implementing IFS and the business has varied Competency and Skills frameworks across departments. My question is what have others done to align with IFS (we are a heavy engineering focused org)Some examples would be great 

The above code modification compiles and is technically correct but my IFS Connect flow doesn’t run thereafter.Commenting out this inclusion will make it work again.

Hi all how employees paid salary in IFS cloud erp (latest). We are implementing the whole system and we have problems in how processing salaries ?

Hi,  I have question about payment in currency from expense sheet. My accouting currency is PLN, user go to delegation to another country where they use EUR.Then user back and settle expense sheet for example invoice (also in EUR). User want back money in EUR not in our accounting curreny (PLN).But… system is automaticly creating ‘Payment in full’  in accouting currency (PLN) but we want it in EUR.What should we set up to have that in EUR? What should we set up to to use posting type EP5 and EP6? We need them becuase of different currency rate between the expense date and payment date. Have you got any instruction regarding that situation?  Thanks in advace! Aleksandra

Just some basic information needed, but can see information stored in - fnd_session_runtime table, but it only holds recent calls.Thinking about putting an event in that populates a CLU to hold informaiton but feel its overkill.Any simple way? 

Is there a option called “Transfer employee data” on the header of the Employee File window? I could not find any RMB option called “Transfer employee data” in the Employee File window header in App10. Please specify whether this option is available in any other place.

Hello, could I ask to Role Delegation, when customer has a Matrix structure? Now - CEO, which has access to all companies (A,B,C...) and all employees (1,2,...) base on Matrix structure - delegate the partial access to his employee/manager from company A for selected unit with subordinates units/employees. The goal is, manager from company A has to access to all of companies (A,B,C...) from selected units and their subordinates units. For Example: CEO see “Travel Request for Approval” for company A and selected Employee 1 and for company B and selected Employee 2. Role Delegation - Substitutes - for Employee = Manager from company A, partial access for organization code XX, position ID XX. Manager from company A does not have access to units and employees from company B, even though he has delegation role from CEO for this units. When I use for role delegation “Person” not Employee for manager - it do

I am trying to display the “Remaining Wage Hours” that displays at the bottom of the Time Registration IFS Screen:I could not find an API, procedure or column that stores/gets the Remaining Wage Hours.Is there a calculation or a way to grab that information?

. In Apps 10, there is new functionality which can be set, as shown below, which if a managers position is vacated, then notifications will be sent to the manager’s manager.  So for example, Employee 3 reports to Employee 2. Employee 2 reports to employee 1. Employee 1 Employee 2 Employee 3  Employee 2 leaves the business, so the position is now vacant.In previous versions of IFS, if for an example an absence request was submitted by employee 3, it would effectively go into a black hole and someone from another part of the organisation would approve the request.The new function in Aurena allows a request to be sent to

Customer has a question regarding how to solve problem with travel expenses that have been authorized by mistake. Appreciate if you can provide answer to below questions:1) How can correction of authorized travel expenses be handled by HR department, if you don't have the opportunity to solve it in IFS Financials?2) What's your opinion on "reversing" the expenses, like RISE are trying to do? Could there be a problem with handling it this way (except from the error message in "Entertainment Expense")? Thank you in Advance.

Hi,Can someone please suggest is there any option to increase the size of detail description field from Incident Screen to accept 10000 characters. At present,  the field size is VARCHAR2(4000).Is there any other option to increase it with configuration option or through modification?Quick help would be appreciated. 

Anyone has experience in using the time clock associated with Production Schedules?The requirement is to report the time of employees against the Production Line in a repetitive manufacturing environment.This could be either in Apps 9 or in IFS Cloud.Thanks.

Hello together,who can tell me what the retention periods are for scanned travel expense documents? Are employees allowed to destroy their scanned documents directly after the travel expense report? Or do they still have to be kept?!I would be very grateful for any feedback. Thank you. 

Customer’s HR and Payroll departments are investigating new/different HR/Payroll systems as their current ADP version is being sunset next year. They are investigating four companies. Do you have any users using any of these, what versions of IFS are they on,  and do they have any issues using them.* UKG (Ulitmate Software and Kronos merge)* Ceridian* ADP* Paylocity

Hi all,Apps 10.An employee returns from absence so his ongoing absence is ticked. He tries to clock in on time clock via card params but it returns. First thought it was a permissions issue so gave the employee & timeclock user IFSAPP access but the error still appears.Then tried a reboot of the timeclock machine and that did nothing.Then created a manual entry under IFSAPP to time card day which took a while but did work.This ended the ongoing absence correctly as it should stop the ongoing absence when a clock in is registered.Deleted the clock in and tried again on timeclock and it allows the clock in normally.So the error message is popping up because it is not allowing the ongoing absence to end however it doesnt appear to be a permissions issue?Note. This happens infrequen

Hi ,Is there a possibility to set all the available sites for a user in IFS cloud by few steps Or is adding one by one is the only way available ?is there a better way?  Regards,Chamaka

Hi,I’m trying to generate absence limits for certain employees. But unfortunately it does not update the existing absence type ID with new absence limit. Instead, it creates a duplicate line. Please find below example.Existing absence day limit is 20.8. So I want to increase the limit to 22. It adds a new line automatically for same Absence Type CPPA. System should have updated the existing line instead of adding a new line.Any idea about this behavior? How to avoid duplicate lines? Thank YouKind RegardsNimesh

Within Aurena there is the option to pay employee expense sheets via ISO 20022. However I see in the Aurena screens an option for configuration. Path is: Human Capital Management > HCM Services > Employee Expense > Expense Basic Data > ISO 20022 ConfigurationForm is as follows:Anyone an idea how to use this and where I see the configuration id in one of the other HCM forms? Thanks in advance,Steve