HCM (Human Capital Management, Payroll)

National Insurance contributions (NICs) ratesThe government has announced a cut to the main rate of Class 1 employee NICs from 12% to 10% from 6‌‌‌ January‌‌‌‌‌‌ 2024 Will there be IFS guidance as per the last mid year change in November 2022? Any reason we shouldn’t just adapt the guidance issued then with new dates and rates? ​​​​​​​Asking for a friend :)

Hi Community,can anyone explain the difference  between the Registration and the Modification check box?  The IFS Help gives the same explanation for both of them. (If I only check Registration check box, the Employee isn’t able to enter any values in time card day) Best, Veronika  

Hi @Shehan Almeida  In IFS Cloud it’s possible to grant access an employee to other employess of the Organization? For authorize, modify the time and attendance,see employee data etc? Without the functionality “Grant Aplication Manager Access”.I mean, only with the position access Setup and from the Graphical Organization Structure is not enough?Thanks and best regards, 

A user has absence set up as, ongoing - but next day the Ongoing selection is turned off by itself. I tested by logging the absence in Dev and Test - as the reporting User, but same issue happened. I tried another user - and this ongoing absence stuck.  I logged into non production ifs as another user, and set ongoing absence for the first employee, but same issue. So Far, ongoing absence is only being removed for one person. I have checked, the affected employee doesn’t have any AL - so this cant be the issue.  Anything else I can check. 

This question is related to the HCM topic... employee and organization management. I am trying to create a company in the training environment. Type is showing as Matrix...how do i change it to company?Warm RegardsGururaj

Hi All,We have a request from the customer not to display the available absence limits only for specific absence types. Ex : If it is Medical Leaves, absence limit should not display. If it is Annual Leaves, absence limit should display.Do we have any existing functionality? Regards,Malinda

Hi All,Do we have any option to block editing after the time sheet get confirmed.Regards,Malinda.

We have two new supervisors that receive an error when trying to authorize time for their direct reports.  The error message is - No Period exists for  the date 24-JAN-23 in company XXX.  They have received the error for multiple dates/weeks they are trying to authorize.  The time cards they are trying to authorize  for for employees that have been setup for a very long time and all of the employees have a schedule assigned.  We are operation on IFS Aurena verison 22.1.6.20220913050911.0.  What is causing this error?  How do we fix it? 

Hi All,We have a requirement to grant finance user to access time registrations of all employees. But it should be read-only access. I noticed that it is mandatory to grant HR Application Manager access if finance user need to view other employees. But with that access finance users grant full access to time registration. And also they have full access to absence managements. Is there any way to overcome this matter? I tried creating new access role. But it didn't work. Regards,Malinda

The employee is requesting a leave but the new line creates doesn’t have a Request ID and this Information message pop : The fiels Request ID must have a value.No possibility to enter a Request ID manually.The leave cannot be register.

Hi Community!I have a question concerning work on public holiday. The set up is as it follows: If an employee works on public holiday, normally he doesn’t get any increments. The time is shown in the Time Card Day Result, but nothing happens. If the supervisor confirms the work on public holiday, an increment is added. Therefore the Day Type has to be changed into a Day Type with increments. But it seems, that the system has a problem with calculating a Deviation Day on days that are already substituted:  Am I right with my assumtion that Substitute Days cannot be overridden with Deviation Days? Best Regards, Veronika

Hi IFS Community,can anyone tell me if it is possible to add an increment type to a PHC schedule?The employee should get a supplement if he does not work on a Public Holiday.Thanks.

Is there any setting or solution to set up a temp. daytype for maybe 3 month in a row?The issue occures to employees who are on a worktravel for more than 3 weeks.Is there any solution to set a temp. daytype for this time? Because i don´t want to set the temp. daystype for all days in the time card day.

Hi IFS Community,Can anyone tell me why my holiday increment is not being pulled?The increment type is linked to the day type. But in the timecard the increment is not displayed.Thanks!

Hi All,May I know what is the reason the headcount plan is not visible in the “Headcount Plan” window but visible in the “Headcount Plan details” window ? I have tries using the filter option but no luck.   Regards,Nuwanthika 

Hi everyone, I am facing issue When trying to approve time, the team are receiving the message "Access denied. You cannot authorize records within Time Pers Diary logical unit" for some employee records. any idea how to resolve this one? thanks in advancePlease note the screenshots have been edited to remove personal information that must not be shared - Community Manager

Hello!I am searching for the purpose of end date in the Salary planning and review. If I will set the review period on one calendar year, what happens after 1st January of the next year? Previous review will just become base salary and that’s it?Another case is the possibility of distributing one-off special bonus/reward to all employees at once. May I change wage code to differentiate parts of the final pay? Setting the review period to one month would not be enough, because it is meant to be disposable. Thank you in advance!

Hi Team, One of our customers raised two questions through a support ticket. Could you please kindly answer the questions below, Is adding a property code (Ex: PAYCURR, PAYCURRRATE) under the Property tab of the Company details window only a requirement after UPD8? How might adding different property codes affect the system or the application?  Thanks in advance, Best Regards,Peshala

Some customers using the Human Resource module (especially Time Card functionality) on IFS versions older than Apps9 (i.e. prior to Apps9 Update 14 - typically nearly 20 year customers) have received this error when trying to confirm/authorize time card day records. This impacts payroll, time card authorizations, project costs, etc.

Hi All, In Employee Development I have few concerns,  how the system is calculating the scores of each objective & the total score  what would be the reason for one employee’s “performance summary result” is not being visible? ​​​ Basic Data has been setup as below,   Regards,Nuwanthika

Hi, I am looking for some help to setup project and work task time entries to calculate overtime separate from work time.  For example, an employee gets overtime if they are to work beyond 40 hours in a given work week.  If they are scheduled to work an 8 hour shift and lets say on Monday they work 10 hours, then the two hours of extra time is converted to regular time and overtime is not calculated until the employee reaches that 40 hour threshold. However, lets say both Mon and Tues the employee works two 10 hour days then takes vacation Wed-Fri, the employee should only get paid 20 hours of regular time and 24 hours of vacation pay.  Though, I want the extra hours on Mon and Tues that were registered to a work task or a project to be considered overtime costs.  Does anyone have any advice for how to best achieve this?  Can it be done in Job Rate Management? Let me know.Thanks,Liz

Hi everyone,Is there a way to remove an absence generated from the Time card-day of an employee?The system gives me the next error message “Can’t removed the transactions types Absence generated”. Thanks and best regards,

In expense sheet module have you ever receved this message when approving or authorizing the Expense :Warning message : Employe M… has an outstanding advance.What does it mean?

hi,  i just wondered whether anyone else had any issues with degree of occupancy and contracted hours? we have people who have an FTE of say 37.5 hours but might work part time and only work 32.5, this gives a degree of occupancy of 86.6666667% which in turn then gives contracted hours of 32.51 hours in the work time info so that if you were going to amend the salary gives a slightly different calculation to if you were dividing the salary by FTE and multiplying back up contracted hours (£££’s out) have people noticed this or found a way to get the contracted hours exact on the work time info as putting a personal adjustment doesnt make any difference to salary calculations when you use the salary wizard to amend salaries?  i tried to ask ifs but got told this was consultancy and would be a charge even though i think my question is valid. thankssarah 

Hi, Is it possible to restrict HR Application manager access? Example Company A has three SITEs, if user has visibility to Company A - and just for site no 2,  is it possible to restrict the visibility just to employees on SITE no 2? Currently it’s possible to see employee data from all three SITEs.So it’s similar issue what is now with the permission sets - it’s not possible to restrict those / company or site. Hopefully in near future it’s possible. brMiia