HCM (Human Capital Management, Payroll)

Hi everyone,Is there a way to remove an absence generated from the Time card-day of an employee?The system gives me the next error message “Can’t removed the transactions types Absence generated”. Thanks and best regards,

In expense sheet module have you ever receved this message when approving or authorizing the Expense :Warning message : Employe M… has an outstanding advance.What does it mean?

hi,  i just wondered whether anyone else had any issues with degree of occupancy and contracted hours? we have people who have an FTE of say 37.5 hours but might work part time and only work 32.5, this gives a degree of occupancy of 86.6666667% which in turn then gives contracted hours of 32.51 hours in the work time info so that if you were going to amend the salary gives a slightly different calculation to if you were dividing the salary by FTE and multiplying back up contracted hours (£££’s out) have people noticed this or found a way to get the contracted hours exact on the work time info as putting a personal adjustment doesnt make any difference to salary calculations when you use the salary wizard to amend salaries?  i tried to ask ifs but got told this was consultancy and would be a charge even though i think my question is valid. thankssarah 

Hi, Is it possible to restrict HR Application manager access? Example Company A has three SITEs, if user has visibility to Company A - and just for site no 2,  is it possible to restrict the visibility just to employees on SITE no 2? Currently it’s possible to see employee data from all three SITEs.So it’s similar issue what is now with the permission sets - it’s not possible to restrict those / company or site. Hopefully in near future it’s possible. brMiia

When raising an absence period for the future periods with carry over, it prevents the use of the limit in the current year for Absence Requests. Does a solution exist  that would allow limits to be raised a period in advance with carry over where you could still use the current period limit and consider the carry over again?

Request received via: CS0108873US company (XXXX) work in US time. When making financial entries eg entering vouchers, supplier invoices etc, system defaults voucher date to current date. That is normal. However when at approx 4pm (us regional time) , the default date goes forward one day , presumably because it is now a new day in CET. For Sites, there is a time offset so that SITE transactions have correct US time.But I don't see this feature at company level. Is there a way to get time setting aligned with local time zone at company level?

Hello,Please I need your help about the Graphical Position Structure?I have to change supervisor for an employee (in IFS 22R2), so in Graphical Position Structure page, I tried to drag the employee position and drop it under the new supervisor position (parent position).But I couldn't do it and I have message error below: Thank you,

Hi Team,I need help regarding the sick leave. We are using IFS Cloud 23R1. One requirement is that team want to apply leave for sickness of any employee but they will not known the end date so how we can apply absence request ?. Second is that approved leave will flow to PSO but absence request in confirmed state it will not flow. Can anybody suggest if any out of the box solution is available ?.Please suggest.

In the performance review, how do I add the core competencies on a new employee. Today we go into Enterprise and copy them from another user.   

Hello,Could you please advise with the below scenario?In the time & attendance module, the time spent outside the schedule should not be considered overtime. Therefore a flex balance has been implemented in order to store the extra hours worked outside the schedule. The request is that at the end of each week, each employee can request to transform/convert some hours (not all) from the balance into paid overtime. The decision is in the employee's hands, and the supervisor will authorize this in the Authorization screen. There is an option/solution in IFS 9 to request overtime paid by each employee after a period (each week/month) and to deduct the hours from the balance? Is there another approach for this request?Thank you in advance.

Hi All,I am currently facing an issue due to 'Create Absence for Next Day' database schedule tasks. This task is scheduled to execute every day during midnight (12:05 AM).The problem description is given below:Employee was on Sick leave (e.g. from 26-Jun-2023). Manager has created his/ her sickness absence from 26-Jun-23 with ‘Ongoing’ option. Employee return back to work on 30-Jun-2023 and inform to Manager. On 5th Jul, Manager has stopped his/her sickness absence end date as 30-Jun-2023. Sickness absence will be stopped. During the midnight of 6th Jul (12:05 AM), scheduled background job has exeucted and it has created additional sickness absence for previous day i.e. 5th Jul-2023. This issue is being replicated for multiple records when manager stop the sickness absence for past date. Anyone can help if I am missing something or any solution available to resolve this issue.Thanks

Hi, I created default schedule and rules for wage class in company.But when I create new employee via assistant in step ,,Schedule and Time” , no wage class, schedule, shift or rules are retrieved and I have to fill every field manually.  In older version, it was all retrieved automatically according to setting in default schedule and rules window.I use this version of cloud 23.1.4Is it some bug or I have to set something more in application?Thanks Romana

Hi All,Two companies in IFS are merging and the customer wants to transfer all payroll history details from company A to B as  employee loan details, advance payment and account numbers are maintained in Payroll side. ( This is app 10 version)  is it possible to do this transfer ? if “Yes” how can we do this? Regards,Nuwanthika

Hello everyone, We would like to make the absence “Maternity Leave” displayed on the time card details on week-end  for the employees that have a schedule where Saturday and Sunday are non working days.In fact, when we do the set up as “calendar days” for this absence type, The number of days are OK in “absence calendar”  but the absences is not displayed on saturday and sunday on Time Card Details.Version : IFS CloudCould you please help on this topic,Thanks in advance,Caëlla

HelloI try to set up two expense rules for same employ No. The expense rule of “xx-rule” with configuration ID of “NORMAL”  is generic for all employees, and special rule of “CAR” with configuration ID of “CAR-PRI” for 090006 if there is other purpose. When 090006 create a travel request, and choose expense rule of “xx-rule”, the configuration ID can not be chosen to “NORMAL” but only “CAR-PRI”, why it can not match as rule assignment? how to make it happen? please advise. ThanksSusan  

HelloWe setup travel request approval for three step of general and amount base and detail approval, what is the sequence for these step？ for example: if the general first supervisor not approval the two others can not find approval request, if amount base not finish approval, the detail can not find approval request or …ThanksSusan  

Hi,As shown in the image 01, this is how it appears in general in aurena, the drop down of the employee information stripe in 'My New Expense sheet’. However, for some users, Company and Employee fields do not appear but the employee field only (image 02). Please explain why and how to get it set as image 01.These employees are connected to the relevant companies and permission sets. Image 01. Image 02 Best Regards,Anne.

Hi all,Currently we have some employee’s who are assigned to many resource groups. And when creating and maintaining their accounts, we have to individually assign then to each resource group one at a time.Our previous system (Apps 9) allowed us to enter many resource groups per employee easily, but in cloud it seems as through we have to go to each resource group and assign it to the employee, instead of the other way around. Ex. Screenshot 1 this EE has many resource groups, and the way they assigned them was to go one by one to the resource details screen (second screenshot) and add the employee there. Is there any way to easily add many resource groups to an employee?Thanks! 

Sometimes when payroll manager sends payslip she gets a reply that email was not send. This appear only when email from outside your domain. Where in IFS can i find the gateway responsible for sending these emails?

I want to create a background database job which will automatically authorize normal attendance hours.The task must also exclude any hours which are classed as overtime.

Hi All,In IFS Cloud when a Supervisor was checking the clocking details of the subordinates who are reporting to him directly has found that the “Clocking” window not only shows the subordinate’s clocking details but all employees’ clocking details are available in the window. Is this a permission Issue? or is this the way this window works?   Regards,Nuwanthika 

Hi all,Our time registration calendar is showing two 11/5 dates and no 11/11 date for the Saturday. The weeks after this are correct.We use the generated calendar. Does anyone know how we can correct this or where these values would be stored? ThanksWe are on IFS Cloud 22R1.8. We have our TEST environment in 22R2.8, and did not see this error there, so I believe it to be version specific.  

How can training room be booked for multiple and different training sessions on the same day?

While setting training events, we are unable to find an option to set and book training room for two or more events with different timing in the day.Example:1st Event at 9:00AM till 12:00Noon on 20th September 2023 till 20th October 20232nd Event at 3:00PM till 5:00PM      on 20th September 2023 till 20th October 2023Thanks 

Hey guys,I´ve set up the configuration for an automatic balance reconciliation to have the balance set to a fixed value each month. A positive remainder should be automatically booked as a result with a specific wage code according to the reconciliation rule. Currently everything works automatically and correctly except for the remainer booking. Do I miss a configuration or do I expect a wring behavior from IFS regarding the Wage code setting for the positive remainder than IFS intends? If so, what is the intended behavior for the positive remainder wage code?Here are my configurations:    If you need more informations, please tell me. Thanks and g