HCM (Human Capital Management, Payroll)

Hi,We are using IFS Aurena version. One of our employees is going to be submitting a similar expense sheet every month for the foreseeable future. I was trying to find, if there is an easy way in Aurena just like IEE to either "copy/duplicate" a past expense sheet or save as a template or any other method to call up a past expense sheet.  Please advise. Kind RegardsNimesh

Hello,  Have you find some way to cancel authorized travel expense in Apps9? At the moment we are making reverse travel expense sheet manually, but it would nice to be able to cancel the expense sheet. 

In the Employee Card Parameters window, the card parameters are tied to the USER, not to the employee. Therefore, the requirement is that window to be named as User Card Parameters.We can change the page name from the Page Designer and Navigator Designer options. But customer wants to know whether this can be corrected in the future as the details of the user are added in this window.

Hello Community, There are several positions created in the system, however, when creating new employee, the field “Position” is mandatory, but there is nothing in the drop down list to select from: Any suggestions?Thank you,A.

Hi guys, currently most of the Time Clock Terminal is already shown in german, except for pop up messages. The preferred language of the Service User is already set to german. Is there another setting I´m missing? Thanks for your help!

Anyone seen the error message “ETag is incorrect” when entering time registration in Aurena? We run IFSAPP10 UPD20. Refresh web site will solve the problem, but all data entered are lost. Happens now and then, not all the time. Best regardsIrene

in order to see information in the WAGE HOURS ANALYSIS, does the IFS user have to be a Supervisor? When logged in as app owner, I can see all the data that I need to, but if im logged in as a regular user, who is not a supervisor, I cant see the data. Dave 

Hi,I was wondering if there exist a solution for the following case:A customer is having several organizational changes for the 01.01.2024. Unfortunately, this is the time most employees have entered their absences for the holidays. All absences for 2024 are connected to the old Org Code.Is there a way to update those absences at once? Or do I have to cancel and recreate the absences individually?Thanks for your feedback!KR,Anny  

We have several employees reporting to one line manager, which is reflected in the position structure. These employees show the line manager as their supervisor on their Employee File in Aurena, but not in EE - in the latter, the ‘Supervisor’ field is blank. This is not affecting all employees; most of them correctly show their supervisor in Aurena and EE.  Has anyone ever seen discrepancies between data in Aurena and EE? Any idea what is causing this?

Hi All, In IFSAPP10 Aurena, when a time is selected in Time Card - Details screen [ Human Capital Management > Manager Services > Time and Attendance > Time Card - Details ], it does not always show the Green Plus box in the date selected. Instead, in the previous date, it shows.Please assist with a solution. Many Thanks,Yeshani  

In HCM Services / Health and Safety there is a Safety Inspection module.When I create a new safety inspection template, I have to select the relevant questions by starting with the last question first because the template builder inserts questions at the top.I am unable to re-order the questions as I go.It is important to get the order right, as I want to make sure that the same types of questions are asked together.The impact of this is that if I forget to add a question into the template in the right sequence, I have to start all over again.Is there any way to reorder questions once they are in a safety inspection template.(I’ve tried numbering the questions in the base data, but multiple questions are used in multiple templates so this doesn’t work)

Hi,I have two users who are time clock users(checkbox selected in the employee window). I am getting the below error. When I log in using ifsapp this issue does not occur.Could someone please help?

We want our users to be able to edit the details of Person Records connected to Customers/Suppliers but NOT to Employees. What’s the easiest way to do this in IFS Cloud 23R1?

Hi,Could you please provide steps on how to create a new organisation and position so that I could use it on the employee > assignments tab. I have created multiple organisations/org units and positions but none of them are getting fetched for my newly created employee.

National Insurance contributions (NICs) ratesThe government has announced a cut to the main rate of Class 1 employee NICs from 12% to 10% from 6‌‌‌ January‌‌‌‌‌‌ 2024 Will there be IFS guidance as per the last mid year change in November 2022? Any reason we shouldn’t just adapt the guidance issued then with new dates and rates? ​​​​​​​Asking for a friend :)

Hi Community,can anyone explain the difference  between the Registration and the Modification check box?  The IFS Help gives the same explanation for both of them. (If I only check Registration check box, the Employee isn’t able to enter any values in time card day) Best, Veronika  

Hi @Shehan Almeida  In IFS Cloud it’s possible to grant access an employee to other employess of the Organization? For authorize, modify the time and attendance,see employee data etc? Without the functionality “Grant Aplication Manager Access”.I mean, only with the position access Setup and from the Graphical Organization Structure is not enough?Thanks and best regards, 

A user has absence set up as, ongoing - but next day the Ongoing selection is turned off by itself. I tested by logging the absence in Dev and Test - as the reporting User, but same issue happened. I tried another user - and this ongoing absence stuck.  I logged into non production ifs as another user, and set ongoing absence for the first employee, but same issue. So Far, ongoing absence is only being removed for one person. I have checked, the affected employee doesn’t have any AL - so this cant be the issue.  Anything else I can check. 

This question is related to the HCM topic... employee and organization management. I am trying to create a company in the training environment. Type is showing as Matrix...how do i change it to company?Warm RegardsGururaj

Hi All,We have a request from the customer not to display the available absence limits only for specific absence types. Ex : If it is Medical Leaves, absence limit should not display. If it is Annual Leaves, absence limit should display.Do we have any existing functionality? Regards,Malinda

Hi All,Do we have any option to block editing after the time sheet get confirmed.Regards,Malinda.

We have two new supervisors that receive an error when trying to authorize time for their direct reports.  The error message is - No Period exists for  the date 24-JAN-23 in company XXX.  They have received the error for multiple dates/weeks they are trying to authorize.  The time cards they are trying to authorize  for for employees that have been setup for a very long time and all of the employees have a schedule assigned.  We are operation on IFS Aurena verison 22.1.6.20220913050911.0.  What is causing this error?  How do we fix it? 

Hi All,We have a requirement to grant finance user to access time registrations of all employees. But it should be read-only access. I noticed that it is mandatory to grant HR Application Manager access if finance user need to view other employees. But with that access finance users grant full access to time registration. And also they have full access to absence managements. Is there any way to overcome this matter? I tried creating new access role. But it didn't work. Regards,Malinda

The employee is requesting a leave but the new line creates doesn’t have a Request ID and this Information message pop : The fiels Request ID must have a value.No possibility to enter a Request ID manually.The leave cannot be register.

Hi Community!I have a question concerning work on public holiday. The set up is as it follows: If an employee works on public holiday, normally he doesn’t get any increments. The time is shown in the Time Card Day Result, but nothing happens. If the supervisor confirms the work on public holiday, an increment is added. Therefore the Day Type has to be changed into a Day Type with increments. But it seems, that the system has a problem with calculating a Deviation Day on days that are already substituted:  Am I right with my assumtion that Substitute Days cannot be overridden with Deviation Days? Best Regards, Veronika