HCM (Human Capital Management, Payroll)

Hello all, Is there any way withing IFS Cloud to automatically generate an expense sheet from a picture of a receipt? If not could you please advise how it might be possible to create an expense sheet as fast as possible? the use case is that one employee will create the expense of a group of employees in IFS Cloud.  Thank you for your reply,Regards,Caëlla 

We usually fill our timesheet on the 20th of the month, so it may happen that we could not foresee a shorter rotation for example: the employee left the site on the 29th instead of the 31st of April, so he worked 2 days less than registered on his April timesheet.Our timesheets are connected to internal cost, and internal invoicing. So if the employee did not work these days, he should not have been paid, and thus the project should not have been charged.In my example above, payroll will adjust his May salary and deduct 2 days, but how it will actually be reflected on the May timesheet itself ? If you work more the month before, you just report overtime the month after, no issue, but if you worked less … you cannot report more absence than the calendar days… If it is 10 hours per day, i cannot report a -20 hours. Anyone faced this issue already ? NB: once the timesheet is transferred you cannot modify it anymore.

Good evening.  I have defined Allowances in the Expense Rule window.  They are calculated and shown on the Travel Request Option under Expenses and Allowances.  However - when I select Deductions and Additions, I get the message “The Travel does not generate any allowances”.  What could be the reason for this/how can I resolve this?  Many thanks.

We migrated the work location but we are now not able to update the description of the work location.How can we update the description of the work location?We select edit and we are not able to update the work location description 

Hi All, We are looking for some suggestions on how other companies are handling this situation with HR Supervisor access. Team leads have the positions Team_lead Techs reports to team leads and have the position techs. There are 4 teams with 4 people who have the position Team_Lead. Each person has 4 different techs reporting to them. With our supervisor access Position tech reports to team_lead. As a result, each person is a  tech lead has access to all the people that have the position tech and not just the team members that are direct reports. This results in various issues, namely with time authorization the team lead has to create a saved search to look for his direct reports instead of using the direct reports check box. What are we missing? We know we can create a different position for each tech lead but that seems excessive. 

Has anyone been involved with HR Data Obfuscation in IFS Cloud? I believe this is also referred to as Data Masking. Need to obtain some input on this.Kindly comment on this post. Appreciate your support.

Hi all, For some reason Employee cannot see individual Credit Card Transaction in Credit Card Transaction -page. I’ve checked Valid From and Valid To is between Transaction Date in Multi Fields (Employee File)Employee is connected to correct Company.Card ID is same in credit_card_transaction_ov -view than what is connected to Employee. Have any other faced same kind of issue, that Employee cannot see one or more (but still can see some transactions) in Credit Card Transaction -page? Used version is IFS10 UPD17. All help is appreciated. Thank you!

Hello,  I want to build a Quick Report in which the available absence hours and current balance hours from current balance summary are displayed per employee. I have made the following SQL statement in which the current balance hours are displayed correctly, but the absence hours are incorrect. I can not seem to get the query right, is there someone who can?  SELECT ve.emp_no AS Personeelsnummer, ifsapp.COMPANY_PERSON_API.Get_Internal_Display_Name(ve.company_id,ve.EMP_NO) AS Naam, SUM(ve.abs_hours_limit_unused) AS Verlofsaldo,AVG(tv.balance_avail) AS SaldoFROM ABSENCE_LIMIT_OVERVIEW ve, TIME_BALANCE_VALUE_SUM tvWHERE ve.emp_no=tv.emp_noAND ifsapp.COMPANY_PERSON_API.Get_EMPLOYEE_STATUS(ve.company_id,ve.EMP_NO) = '*'AND ve.emp_no <> '2'GROUP By ve.emp_no,  ifsapp.COMPANY_PERSON_API.Get_Internal_Display_Name(ve.company_id,ve.EMP_NO), ifsapp.COMPANY_PERSON_API.Get_EMPLOYEE_STATUS(ve.company_id,ve.EMP_NO), ve.company_id

We have some Positions within the GP Structure that have the ‘EXCLUDE FROM ORG CHART’ ticked. I want to UNTICK so they DO SHOW in the Org Chart but when i try I get this: But the Parent Position is INCLUDED so I am not sure how to resolve? I also have 4 Positions that whilst all connected correctly in GP Structure appear unconnected in the Org Chart on Screen? Any ideas? 

Dear IFS-Community! I want to set up the following functionality: the scheduled worktime per week is 38,5h  all hours obove the 40th hour worked per week (but maximum 5 hours) are multiplied with 0,25 this value should be booked into the timebalance (on sunday) Is there a way to identifiy these hours? And if yes, how can they raise the time balance?  Thank you verry much! 

Good day.  Still on the topic of Travel Allowances: Can you define more than one type of allowance which an employee is entitled to for the same day.  Example - Employee gets a Daily Travel Allowance, an Inconvenience Allowance and, depending on the day of the week, could qualify for an additional Weekend/Public Holiday allowance.  There could therefore be 3 allowances applicable for a specific day away from home.  I have defined all three but the system only takes one of them for a specific day.  I would appreciate guidance on how to set this up.  Thank you.

Good day.  Is there a way to define Allowances that are only applicable for weekends and public holidays?  Many thanks.

Using external file assistant to upload the credit card transactions to IFS. When the transactions are accidentally uploaded twice there is no possibility to remove them since the Credit card type is non reimbursable credit card type. There should be a possibility to delete them.

Description:The problem of creating payroll periods - reference to accounting periods 13 and 14Business Impact: According to Polish law, customers may add more than 12 accounting periods. Is it correct that the system takes into account the Period field (Number type) instead of Valid from - to fields? What are the consequences of such a change? Thank you in advance for your explanations.

I have a customer that wants to use card driven execution for transactions where the employee must scan their card. If the employee attempts to clock in on the time clock, ostensibly at the beginning of the day, the word IN appears at the top of the screen but the operator is not prompted to do anything else.I have set up a clock in on a test Time Clock with a text prompt of “Scan Your Badge”.  When I press the clock in button, the prompt appears at the top of the screen.Am I correct in assuming that when the “Scan Your Badge” prompt appears, it is then that the operator should scan his badge?  There is no prompt showing to do that. Am I missing something here? 

Hi, A user has generated the leave period incorrectly. Is there a way to correct this period to 1/Jan/2023 to 31/Dec/2023. The balances have been utilized too. Thank you.

Looking to implement Timesheets where employees can enter time against projects. Does anyone have a guide / documentation of how to do this? I see a lot of documentation about Time Cards but this is all related to Normal/Overtime/etc.. type work. Requirement is to post time vs. projects. Thanks!

Hello,I'm reaching out for assistance regarding an issue I'm facing with confirming my timesheet in IFS. Despite following the recommended troubleshooting steps, I haven't been able to resolve the problem.The main issue is a mismatch between the reported job hours and the attendance hours, resulting in an error message when attempting to confirm the timesheet: "Not all days could be confirmed. To confirm the remaining days, reconcile their job and attendance hours."Here are the steps to reproduce the issue:1. Log in to the IFS ERP system.2. Navigate to the Time Registration screen.3. Attempt to confirm the timesheet for the current period.4. The error message "Not all days could be confirmed. To confirm the remaining days, reconcile their job and attendance hours" appears.I've taken the following steps to try and resolve the issue:1. Verified the Wage Code 'T-Time' associated with my Schedule (37.5 hours) has the correct Wage Code Type set as 'Normal'.2. Unticked the option 'Allow Manu

Hi everyone,We’re using IFS IEE APPS10 UDP7 and we’ve had situation where the company rehired an employee that was previously terminated and every time, when the supervisor tries to confirm their hours, there is the following error message popping up: “Employee does not exist”. Though, the employee is assigned a position, a schedule and the supervisor is able to see them as one of their subordinate.The hours are even properly confirmed, it is just that the message appears every time. Only occurs with returning employees.What could be wrong? When reactivating the employee, I removed the termination dates, set the employee as active again and cancelled the activity log status.Thank you very much!  

Good evening.  We have a need to capture two additional “fields” for Fire Extinguisher Inspections - “Date Last Serviced” and “Last Pressure Test Date”.  Any suggestions how we can do this would be appreciated.  Thank you.

Hello,We are currently on Apps 10, and we are currently exporting our payroll file from IFS and sending it to ADP our payroll provider. Our business users are requesting to add a new wage code onto the payroll hours export from IFS, but we are not 100% sure if it can be modified. We reached out to an IFS HR Consultant Partner we work with, and from our understanding it seems that her IFS customers are modifying the file to their needs. We are trying to figure out if this file was a customization or standard IFS File. Has anyone had to modify this file? And if so was it possible?

How to Filter out leave Type as per Employee Type on  My Absence Calendar.   Thanks & RegardsZuhaib IFS Consultanthttps://www.linkedin.com/feed/

Hi IFS-Community! An IFS-Consultant told me once, that the usage of the flexible break rule in daytypesrequires the “Move Day type to the First Clock In” in Flexible Work Time setup. Is this correct? And if yes - why?  Best Regards, Veronika 

Good morning.  Can you capture overall Medical Examination results for an employee e.g Medically Suitable for employment, Medically suitable but with restrictions etc..  Or can you only capture results per test done i.e Hearing Test - Suitable or Positive etc..  Thank you.

Hi,  Employee, who have had several assignments in past, with our company - and has now new reemployment period ... and this is the view from Onboarding program assignments. Why program has assignments in to past? Might not related directly to onboarding, since  employments start date is “valid” for previvors periods, even the valid to dates are in past.  Onboarding responsibilities are correct, there is no duplicated lines.The onboarding  template is connected to employee via “new employment”.What are we missing or is this a bug? I think just the first two rows should be visible. Appreciate your comments, thank you :)