Question

Supervisor access - Managers with same position but different direct reports

  • 15 April 2024
  • 3 replies
  • 35 views
P
Rank
Userlevel 1
Badge +4

Hi All,

 

We are looking for some suggestions on how other companies are handling this situation with HR Supervisor access.

 

  1. Team leads have the positions Team_lead
  2. Techs reports to team leads and have the position techs.
  3. There are 4 teams with 4 people who have the position Team_Lead.
  4. Each person has 4 different techs reporting to them.

 

With our supervisor access Position tech reports to team_lead. As a result, each person is a  tech lead has access to all the people that have the position tech and not just the team members that are direct reports.

 

This results in various issues, namely with time authorization the team lead has to create a saved search to look for his direct reports instead of using the direct reports check box.

 

What are we missing? We know we can create a different position for each tech lead but that seems excessive.

 

3 replies

ADDMARIAE
Rank
Userlevel 6
Badge +12

Hi,

 

I can’t see in your text that you have created a separate organization units for each team… 

Many employees can have the same positions, but it is the organization they are assigned to that decides in what team they are techs and tech leads

Regards,

Maria

 

P
Rank
Userlevel 1
Badge +4

Thanks Maria. They fall under the same organization. Let’s say they all fall under the manufacturing organization. We have 4 teams that does the same work, and each has a team leader. Currently each team leader has the same positions, and all members of the team has the same position.

 

While Team Leader 1 is responsible for members 1-4 and leader 2 is responsible for members 5-8 and so on, because of how the supervisor access is all the team leaders can see team members 1-16 in their direct report list.

 

It looks like with the position-based access that IFS provides, what we are looking to do isn’t an possible without creating new positions or new orgs. 

 

 

 

 

ADDMARIAE
Rank
Userlevel 6
Badge +12

Hi again,

 

But you must have separate organization units for the teams. They can be created under the same branch and they can be pre posted on the same cost center, but still you must have separate org units… otherwise it will not be separate groups.

I advice you not to create more positions - you should keep that to a minimum - but instead build on the organization structure.

 

Regards,

Maria

 

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