HCM (Human Capital Management, Payroll)

Hi all, How are you all reconciling the Employee Travel Claims, e.g. posting created by posting controls TX3 against EP3?In IFS8, these posting were in the same currency, and therewith simple to reconcile. However, here now in IFS10 (and as I understood, also in IFS9), the currency of these postings are different when the expenses occurred in a different currency than the local currency you will refund the employees. (E.G. cost occurred in EUR, but we will refund employee in DKK)What are you doing? Are you creating a manual voucher to offset the balances? 

Hi, We are looking at expense in IFS but think they may not suit our business. We have a system where managers can only approve upto their level of authority- for some this is 0, some it is 400 other 750 etc.  Can the system have a sense of value or does it only work on your manager approves your expenses irrespective of value.

We have a  part time worker that doesn’t work on Mondays, when there are 5 bank holidays falling on Mondays in the year. Can IFS APPS10 calculate how many additional days annual leave this person should have or is this a manual process?

hi all,we use IFS 10 and want to put a prefix on new created employees in a specific company.  IFS does automatic numbering, but is that configurable with a prefix (per company) ?

We are on version 9 upd 17.  Our financial periods are calendar based.  We use Shop Order Labor, Indirect Jobs and Project Labor.   A supervisor will have a mix of both hourly and salaried employees.  We don’t want the supervisor to have to authorize labor in many different ways so we want to use Time Registration screen.  This is always a weekly view.  This works ok until the end of month falls in the middle of the week.  We want to authorize through month end, for example, March 31, 2021 so we can post these labor transactions but using Time Registration causes the full week - through April 4, 2021 to be authorized.  This prevents employees from entering labor for the remainder of the week.  Has anyone developed a method to avoid this issue?

How can we automate the rolling forward of unused holidays of employees to next year, without any manual intervention.

i am trying to use the constant data update feature in Payroll , created the update id ,description and constant. The old data is not coming. Can anyone share the steps as usual there is no proper support not help documents.

Hi,Once user click on the image, I need to show users’ info in employee file. After I set URL address, it directs to the Employee File window. But not showing users’ record. How to pass a parameter for the emp_id 

Hi, We are having an issue with the contributions tab in payroll info where it is randomly suspending contributions when a future date is entered but is not then activating when it reaches the future date. This isn't happening consistently so just wandered if there is some set up missing somewhere, has anyone come across this? We are using Version 8 SP1. Thanks 

We are converting some checklists that manufacturer require from us into surveys. However some of them NEED signatures. Is it possible to add the signature option to a survey?

  Error message displayed on Timeclock terminal.   Reauthentication failed. The Application will shutdown. Contact your administrator.   Can anyone please advise on cause and how to resolve.    

I’m getting error while authorizing time registration. I have HR Manager access as well.   

We are currently considering using IFS Time Tracker 10 for employees to register time using their phone/tab/PC. IFS Time Tracker 10 is available in Apple and Google Play app stores. However Microsoft Store only has up to Time Tracker 9 and does not have the 10 version. Does anyone know why?The PCs and some of the tabs are associated with Microsoft user accounts and we are unable to get Time Tracker 10 onto them due to this issue.

Dear Community,We are trying to set MCPR in our Group , but we do not manage to link employee from company A- to customer company B. Could you help us with any documentation regarding MCPR functionality, please?Best Regards,Irina   

I was informed that Counselor ID is the Supervisor ID who has access to a particular employee. When selecting the Counselor ID via LOV in Employee Development Plan> counseling plan tab, there is a list of Supervisors shown, however, not all supervisors who has access to the employee. For example, Matt is a supervisor of Donna and is listed as a Supervisor on Employee-Access Info as well. Also is available as the supervisor in Employee File summary. But when l go to the LOV in Counselor ID field, Matt is not listed there. Matt has access to Donna and is valid and active for the period and l logged in from app owner as well.Need to know if there is any other condition required for a Supervisor to be defined as a Counselor? 

I would like to enter the address information but the length of address is long.How to setup address information length in IFS App? IFS Application can enter Address1 and Address2 35characters.Database is also settuped type VACHAR2(35)  Best regards,Onjira 

Hi, If an employee is assigned access to an org code with a specific access role designed to only allow the authorisation of expense sheets, access is also granted to view employees in the authorisation page.We have situations where expenses are created and not available for the manager to see because the manager has been moved to another org code. They might have moved in to another role in the business (and the expense claimant does not report in to them anymore) but the expense is sitting ready for them to authorise but are not able to view the expense. Is there a way to grant access to only the expense sheets, and not have employees show up in the authorisation page?Info: Apps 9 

Hello,We are currently using IFS Apps 8, and have been asked to provide a presentation illustrating the importance of the HR module within IFS to other key modules and processes.For example, we know service&maintenance relies heavily on the HR module for employee record, scheduling etc especially when you add the PSO (360) module into the equation. So in essence if we were to not use IFS HR module, what wouldn’t we be able to do in IFS anymore?Is there a document or illustration which maps the link between HR and other modules within IFS?Alternatively if you can provide a bullet point list of areas that require the HR module that also would be great.Any feedback would be appreciatedRegardsShaun 

Hi,a customer has the following requirements:Employees needs to enter and confirm their clockings/time reportings. Supervisor needs to be able to view confirmed times and authorize the times of their supervised employees, but they should NOT be able to confirm (or change) the times of their supervised employees. Is this setting/configuration possible in HCM with Standard functionalities? How? Do you have similar requirements? Thanks in advance and best regards,Siri

Using Aurena Client version 10.8.94.0.On the Expense Sheet Details screen in Aurena, I am trying to add a credit card transaction as a expense. For the highlighted expense, I would like to split the amount into 2 expense lines so that it can be linked to different accounts. Once I click on Add as Expense, I modify the Gross Currency Amount so that a line with Gross Amount = $10 is added to the Expense and Allowances section. But once I click on OK, it seems to add the whole amount (i.e. $26.2) rather than the Gross Currency Amount that I have specified. I also turned on the “Partial Balance” setting on the Credit Card Configuration screen in Aurena -  This works perfectly in IFS. The $10 amount is added as an expense and the pending $16.20 remains on the Credit Card tab of the Expense Sheet screen in IFS to be added as an expense later. Does anyone know if I am missing out on any setup or if this is a bug in Aurena?

Why do I get this error as soon as i say card driven execution? Works ok without it.TIA 

I’ve created a lobby element which shows upcoming leave for senior management - this is for use by our Project Management department.   As Senior Managers are across various org units, I’ve had to grant Project Managers access to departments via Graphical Org Structure and to relevant Positions via Position Access Setup. This means, they can see senior managers’ time registration/absences. Is there a way to grant access just to the lobby data source, without having to touch HR org/position access? i.e. so they are only able to see these absences via the lobby element?

Hello,I’m trying to create custom menu which opens quick report (SQL type). As parameters I want to use fields on form but those fields are not part of database view.To be specific I’m trying to use data from frmTimeCard (weekly time card) where fields frmTimeCard.dfsFromDay and frmTimeCard.dfsToDay are available. Is there a way to use this data as forms date fields are not part of the view by some :i_hwndFrame.frmTimeCard.dfsFromDay reference?Kind regards, Artur

Hello, We are using IFS Application 10 Update 8 and I see a BizApi and Web Services to send employee information.   We’d like to make use of this API to send the employee information to ADP when we onboard or change employee information.   I’m unable to locate a RMB option to send the employee data.  Does anyone know where I’d kick off calling the Send Employee API?  Regards,William Klotz

 Users can not change the own password from Aurena and IEE environmens.Both environments are giving above error.Do I need to grand aditional permission set to particular user for change their password?