Finance (Financials)

Is there a way to have the BUYER of a purchase order automatically the invoice authouriser without applying Purchase Order Authorisation Rules? I’m aware you can set up Authorisation Routing Rules, however this appears only to let you select 1 named individual or a group of individuals. My example, two employees raise seperate purchase orders for the same supplier and a seperate supplier invoice entry is created for both purchase orders. I would like each employee to only see a posting proposal for the purchase order that they raised. Thank you,Harley

We have some suppliers where some of their payments are subject to 1099 reporting and some payments are not.  When entering manual supplier invoices, is there a way to indicate that the invoice is not subject to 1099 reporting?  Currently, we do manual adjustments to the 1099s to backout the non 1099 payments and would like to avoid that if possible.

Hello all,We are testing JPK file on IFS10. We can create the XML file without problem. However, when I am checking sample document from tax authority the xml tags are with tns: prefix.Sample from tax authority https://www.podatki.gov.pl/media/7834/przykladowy_jpk_v7m-2-_04_01_2022.xml When I am creating the file from audit interface tns: prefix is not available.Sample from IFS 10 Update 14Is there any way to make tns available? Or is this expected way to work?

Hi everyoneWe facing a posting error in Instant Invoice, normally I can fix it with the error text “Value is missing for posting type …...” but, in this case I’m not able to find out what the problem is.This invoice used the Intercompanies flow, witch it do well, the other companie received it. But as you can see in the 2nd screen shot, the status is locked at “Printed” in the 1st companie and I can't figure out (despite the fact a new one was made perfectly for the same customer)Can you help me with this? Where can I find the problem to change the status and register this invoice?Thanks in advance  

Hi Team,Please, is there a way to manually record depreciation and have it appear correctly recorded in the Fixed Assets book?An example could be partial damage to the asset.  Eg  20% of value.I can record additional depreciation through a voucher for a specific object but it does not appear in the depreciation book or in the Object Balance AnalysisRegards

Hello, we want to integrate our credit cards with IFS 9 to work with Expense Management module, but credit cards are used for both employee expense payments and also for standard supplier invoice payments. For that reason, I guess we will have to import bank statements of the credit card as Mixed Payments and split the transaction between Expense Management module (for Trip Tracker transactions) and standard accounting.Has anyone had the same experience with a similar setup where the credit card payments are not just for expenses? Additionally, I have seen the expense management training video from IFS saysing that there is a preset solution for AMEX cards, but I don’t see any further explanation on that.AMEX is using statements in QFX, QBO, CSV and XML formats, but what is that “predefined process”? Does it mean that the mapping of AMEX bank statement is already done? Thank you for your tips.

Hi Team, When it comes to “Match PO Receipts per part no”, What is the reason this being only available on none - Posting Proposal company? Further, when “Match PO Receipts per part no” is used, the matching criteria would be, Part no and the order ID. How this level of matching could be able to achieve on posting proposal company.

Hi Team, Would you be able to let me know, what is the business usage of Zero Invoice and Tax Invoice? Further, Is Tax Invoice means, Output generated from activating “Use Tax Invoice” on company tax control? If not, could you share some examples of creating Tax Invoice.

Hi All,When we are performing currency revaluation process, two vouchers will be created. For example, when we run the currency revaluation on 31/10/2023 , reversal voucher will be created on 31/10/31 and new voucher will be created to 1/11/2023. This is for the month end transactions. How it will be like when we run the currency revaluation at year end. Does the system has new voucher for new financial year? What will be the impact of currency revaluation for the new financial year. 

Community,below screenshot took after I certify the AFP. Any idea how to resolve this issue? Thank you. 

ISSUE/QUESTION : How AR and AP reconciliations are performed on businesses. What are reports and windows used for this process.Same time, if currency revaluation is performed, how AR and AP reconciliations process will get different ?

We are running Apps10 UPD19.We are experiencing a problem where when we ship no-charge items to a vendor as part of a purchase order (Purchase Component Method = Customer Order).  IFS is not transferring the full WIP amount in the Material Cost for Purchase (POINV-WIP) inventory history step.  This is an intermittent problem.  Sometimes it transfers the full amount, sometimes it only transfers some of the amount, and sometimes it completely skips the POINV-WIP step.  The problem is getting worse, with a significant increase in dollars posting to M201.Does anyone know of any known issues that can cause this?  I’ve also logged a case with IFS, but so far they are unable to help since I don’t know how to recreate the issue.

Hi Team, We have added new cutom field(Multicompany  Payment proposal in Payment methods screenit is allowing manual modifications but while loading the data using excel plug through the migration job getting below issue  The payment format cannot be changed since the Electronic Payment Address(es) exists for the payment method ISO20022. Can any one have idea about this error  

Hi all,This is the issue that was addressed in the following post. Where they have used the same active object mistakenly to add a new object through a purchase order receipt.https://community.ifs.com/finance-financials-42/adding-to-an-fa-object-through-po-receipt-7740 They have error transactions stuck in saying ‘’you have specified an object with the wrong status.’’As mentioned in the community post they changed the purchase group and removed the FA connected to the PO and tried to process the erroneous transactions.The issue that they have is that these purchase orders are already matched with supplier invoices and paid posted. Hence without cancelling the payment and then canceling the supplier invoice they cannot cancel the receipts and then cancel the purchase order.Is there a workaround for already-matched purchase orders?Need your kind input.Thank you Udanee.

When entering a new voucher it seems I cant copy a single voucher line in the Aurena interface. This was possible in EE client, any plans when this will be available also in Aurena client?ThanksPer

HiI have a client who has a customer order with an old customer number and has the invoice created with the new customer number (external customer number to internal customer number).  When trying to print the invoice, the following error occurs.    The external customer has been set up with a Tax Book.The internal customer has a Tax Book. 

HiI have a client who add a new tax code.  The tax code is not populating in the automatic tax proposal.  Is there a step that they are missing?Barbara

Hi, I can se that others have asked the same questions about how to add a document / attachment into Mixed Payments and that this wasn't working but might work in the future. Is this problem solved OR have anyone succeed of configure IFS to handle Attachment in Mixed Payments. When I did the test of adding  Get_Document_Access  into  Mixed Payment the function wasn't accessible, so this might not work. Thanks for you assistance  RegardsFredrik Dahlgren

Hello community,I’m trying to print Tax Reports following some steps from IFS Italian Localization guide. Nothing should be different for this flow beetwen Italy and other localizations.I defined Tax Reports, I connected tax books to tax reports; actually I have 3 books for purchasing and one for sale, for this reason I also created Tax Summarized Report.At the moment of New Tax Proposal, after the Preliminary Printing, the report preview is empty (same thing also with the Definitive Report printing. No error messages are generated during the process.For sure, a lot of Invoices (sales and purchase) have been created in the environment. Can someone help me?Do you know the cause of the problem?Am I missing any information in the BDR setup? Thank youEdoardo

Community,Would like to know where to set up voucher type linked to AFP? AFP voucher type is already set up in the system. when submitting the AFP, the voucher type is just not showing up, nor in the drop down list. 

Hi Community, in Apps 10, I have a cashed supplier check that was accidentally set back to “Printed” status. Now the open check is not matched with the corresponding supplier invoice anymore, and the invoice is available in Supplier Payment Proposal to be put on another check run.How can I match the open check with the supplier invoice? I tried in Mixed Payment using the Matching Transactions tab, but the query is not populating any invoices. Screenshot below.  

We are running IFS 10 UPD 9.  When we create a supplier Payment Proposal and enter a Priority, the system is adding all payments for suppliers with that priority or less.  For example, if we enter priority 3, we are getting a proposal that contains suppliers with priorities of 1, 2 or 3.  This does not seem to agree with the documentation.   Is there a setting we are missing or is the behavior different between 10 and Cloud?

Hi everyone, I have an issue on Aurena (23R1 Update 7). When I create a new customer check and  select only one invoice I get this message “No access - Your system administrator has not granted permission to complete that action”.My user have all rights (permission set) on IFS but he can’t validate this action. Do you have an idea about this issue ? Thanks.  

Does anyone know if it is possible in Cloud to setup emailing invoices (confirmations, pro-formas etc) to multiple contacts, please? I appreciate there are a number of other handles to turn but basically in Apps9 I know if I set up an entry like this in the Comm Method tab of the Customer with abc@company.com; xyz@company.com; 123@company.com in the Value field, customer invoices will be emailed to all three addresses.     So far, all I can glean is you enter your email address here...  … and then pick it up from the List on the Payment/AR Customer Contact section.  But this is only a single contact - not multipleAny thoughts/ideas/suggestions/know-how would be greatly appreciated!   Thanks LInda

Hi All As a company we are looking to automate our accounts payable function as much as possible and want to introduce a scanning tool. I was wondering if anyone here has or is using any software for this process and what they use.