Finance (Financials)

Hello everyone, I just start working with IFS and kindly ask you to help with an info. Where should I enter the VAT Code for an EU company in order to have the VAT code included in the Tax Transactions report?Thank youMadalina

I cancelled an supplier invoice with J voucher by an K voucher.  However the K voucher not reflected in any of the Voucher (hold table or GL).  It causing i have distribution error unable to close accounting period.I found nowhere is the K voucher? Can shed some light on this?

Community, We have 3 customer orders show Invoiced/Closed, but cannot find the invoices anywhere in window Customer Invoice with Errors, as well as Customer Invoice Analysis. I have 2 questions, how to trace in the system to find the leads of the invoices?  if there is no way to find the invoices, how to recreate the customer invoices? basically we don’t want our AR ledger booked twice.Thank you.

Hello, I need to understand how to manage in IFS the payment of a Proforma Invoice for Professional Supplier.In Italy could be that a Professional send you a Proforma Invoice, which is basically an invoice that includes exactly all the mandatory elements of an ordinary invoice, with the only difference that it has an independent numbering and has no tax value. In order to receive from the Professional the invoice, I need before to pay it, after that he will send the invoice. Of course, at the begging of the flow there is a PO and I have to match it with the standard invoice that I will received from the Professional Supplier only after I pay the Proforma. Do you have any idea how can I manage it? Thank youEdoardo

Hello, I am trying to do automatic bank reconciliations but my transactions are not being reconciled even though the date, amount and transaction code are the same.Is there any configuration that needs to be changed in order for this to work?I have attached the current settings for automatic reconciliation

Hi IFS community, When we create a PO for a part order line the pre posting window doesn´t show up when we are finished and this way we are unable to add the cost center and the stat group.  Please, is there a way to fix this? A way where we could add the cost center and stat group. We tried adding them in part order line but it didn´t allow us. Thank you in advance.

Community, would like to know if it is possible to change the payment order cash account in below window? they are not acknowledged. Thank you. 

 In attempting to create an instant invoice, I am getting an error that the invoice address is invalid and to check the validity period. This occurs upon trying to save the invoice.  Does anyone have any information on this issue? Thank you!   

Hi Community, To report tax for one of our companies we use an external Application. The Transfer of the data is done through a Custom Menu from the automatic Tax proposal. We face below error when executing the function with the permission set we set up for Finance Users. Everything works and we do not have the error when executing it with a Permission set dedigated to Company Admin Users.  For the moment we assigned that Permission set to the Finance users. However we want to avoid giving that many permissions to Non Admin users.  We can not figure out what permissions are missing. Anyone any ideas?Thanks in advance   Errpr Detail:Server error messages:eb6d8ccd-1676-4db5-b3e5-58be11cc76d5Ifs.Fnd.FndSystemException: Unexpected error while calling server method AccessPlsql/Invoke ---> Ifs.Fnd.FndServerFaultException: ORA-01031: insufficient privilegesFailed executing query (ORA-01031: insufficient privileges)   at Ifs.Fnd.AccessProvider.FndConnection.ParseErrorHeader(FndBuffer buffe

Dear All,According to the Indian Ministry of Company Affairs (MCA) notification dated March 24, 2021 (Companies (Accounts) Amendment Rules, 2021), for the financial year beginning on or after April 1, 2021, every company that uses accounting software to maintain its books of account shall use only Accounting Software that has a feature of recording an - Audit Trail of each and every transaction,  Creating an edit log of each change made in books of account along with the date when such changes were made.  Ensuring that the audit trail cannot be disabled. The MCA has later announced that the above amendments will take effect on April 1, 2023, which suggests that accounting software used by businesses will have to comply with the Accounts Rules beginning in the financial year 2023-24. What is the solution in IFS Application regarding Audit Trail features as per MCA Mandate?Which transactions are considered for Audit Trail features?

Hi, Our SKUs have multiple levels, we have raw ingredients for one level, utilities for another, and then labour. I want to want ‘rollup’ a single sku, i can use the function “all level part cost calculation’, It’s now year end and i want to update utilities for every SKU we have, how do i do this reval calc on mass? Thanks 

I do not think I can see all the Information Sources available in Business Reporter. We only see a few with + signs and when we open them I am not sure we are seeing all of the tables within those sources.Is there a list of all the sources available or is there a way to access all the sources? 

I am trying to upload an Image (pdf)  to an external supplier invoice by following the below steps listed under  ReceiveEinvoiceService API Documentation, but Postman  raise  ‘UNSUPPORTED_FORMAT”  error. Noticed quite a few community entries suggesting checking parameters by processing same  action through Aurena Application.  Is there any Page in  the IFS Application where it possible to attach an Image to an Invoice ? What are the correct parameters that should be passed when calling ReceiveEinvoiceAttachmentSet ?Tried in 22.2.5   and 22.1.5 cloud Environments   and experienced the same issue. Any tips to avoid that error is much appreciated.  Thanks!

The background job for ‘Aggregate Inventory Transactions per period’ fails with the error message: ‘ORA-20110 Inventory Part Cost Level must have value’.  There is no detail in the background job that tells me which parts are implicated in the error.  Does anyone know how I can determine which parts are causing the error?  The Cost Control for inventory parts on the site is weighted average valuation method with an inventory part cost level = ‘Cost per Condition’.  ThanksMichelle

Hi Team, Will IFS be able to support and accommodate the dual trail balances for GAAP vs IFRS reporting?If yes, how this can be done. Thank you in advance.Best Regards,Rakesh

Hi! We use Customer Bills of Exchange in Enterprise Explorer Apps 10. And when doing so we first create a Payment document proposal and in Customer BoE we then use the Create BoE from Payment Doc Id. That works perfectly because we can select multiple invoices at once as shown below.  When trying to do the same in Aurena we encounter some issues. In Aurena we do the same procedure with the payment proposal. But when we want to select multiple invoices it doesn’t work. We can only select one invoice at a time and that makes the process extremely time consuming.  Has anyone else encountered this issue? And even better, does anyone know a solution for this?  Best regards, Tobias

Hi, I am trying to open Manual Supplier Invoice, it’s display error “User IFSAPP not granted access to frmManualSupplierInvoice_Cust”.Please suggest solution.

The company received a request of local audit firm in regards of current ERP. Do you know how can I get IFS ERP workflow by finance area (split by task and responsible)? I’m a Finance user so in case it won’t be allow to get that data. How could I ask it to IT team? Currently working with IFS v9. Thanks regards.

We have a scenario where a company is registered for tax in multiple countries. And when direct deliveries are made from a Internal Supplier registered in other country, the invoice printout and E-Invoice need to have the Company Tax Id relevant to the country where direct delivery occurs.For example,There are two companies X and Y.  X is registered for tax in Norway and Spain. There will be a Tax Id per country defined on the Company> Invoice tab. Y is registered for tax in Spain. Company X receive a external customer order and it will be supplied directly by internal supplier  (Y - Spain). In this case we need to show on the invoice(E-Invoice also), the Tax Id of Company X (registered in Spain).Is there a way to handle this in standard?ThanksGayan

Hi,  I am trying to set up the allowances and I have 2 questions : Is there a way not to generate allowances on expenses claim automatically?Ex. To have a lunch the minimum hours are 8 hours, but many employees do register expenses of 8 hours for other purposes than travel. Is it possible to add up expenses allowances ID ?I would like to set up one for lunch that does not require overnight and one for dinner that does require overnight. Both of them are working well when I set them up priority 1 but the one that is set up priority 2 is not working.  Thanks a lot for your help ! 

Hi all,when I try to generate the code of this costum fragment (Posting proposal) it hangs here more than an hour and without response, I restarted the machine, I closed all the other applications, without resultanyone have an idea please  

Good Morning - Can anyone assist with the queries below relating to Supplier Payment Terms:Thank you for your supportIs there a search function that will be able to pull out a list of suppliers who have had their payment terms changed since 1st March 2023= Assuming above is "yes", is there way to "bulk update" any impacted PO's with the correct terms, rather than go through each supplier one-by-one. Is there a search functionality that will bring up a report for all Suppliers Payment Term.

Good Afternoon,  We have recently updated our Account Controls to require department being pre-posted on a Work task.  Prior to this change, this was not a requirement.  Is there a way to go back into a closed work task and update said pre-posting as needed?  From the screenshot below you can see where I re-open and attempt to pre-post on the work task but dept is grayed out and unable to update. This is holding up a close, any help would be greatly appreciated. Thank You 

Hi IFS community, We have cost centers for each department within the company. We write the cost center in posting proposal tab (when we finished manual supplier invoice posting proposal tab comes next) We´d like to search up the costs centers if possible that how much costs does each department have within the company. Please could you help us out on this? 

Hi IFS community, One of our customer complained about the format of our customer invoice (we create the customer invoices via Instant invoice). We want to change the layout of the invoice so that our customer can register it in their accounting software.  As you can see the bank account is not fully visible and it went into the other text, that´s one problem. I marked it in yellow. The other problem is that one line is missing. We need to add a line for IC DPH: SK2021793279 under DIC. How do we modify the layout of the invoice?  Thank you in advance.