Document Management (DocMan)

I am missting the drag and drop option when creating new documents in all of our nordic presales environment on 21R2 - running in Chrome. If I run in Edge it worksWondering if I am missing a setup somewhere - or if I am experiencing a bugMy Create New Document form looks like this in Chrome  and like this in Edge: 

Hi Docman experts,I am working with a customer who wants to migrate documents from SharePoint to IFS Cloud.Could anyone advise on the best way to do this? I found a few posts mentioning the CreateAndImportDocument API, but I would appreciate any guidance or best practices from those who have done this before.Also, what is the recommended approach for creating the object connections? Should these be handled separately through another script, or is there a better method?Any help or suggestions would be greatly appreciated.Thanks,Chamath

Hi All,I couldn’t find any documentation explaining this great new addition with 23R2. There are a couple of slides in “IFS Cloud 23R2 - Whats New in Asset Management,” which I have added below.But that doesn’t explain the process flow or the integration.I found two community posts that also only provide very little info.IFS integration for Document Signing | IFS CommunityIFS Cloud 23R2 - new component IFSAPP Docman ESign | IFS CommunityCan someone provide some tips or direct me to the relevant documentation link to make this E-Sign functionality work?Thank you.

In Doucument Revision we have added a custom field for ‘Contract Date’. This date field works a little different than standard field ‘Letter Date’ - the date has to be set, which requiers an additional click:Any ideas on how to avoid this extra ‘Set’, so the field works the same way as ‘Letter Date’: 

We have a lot of outlook messages daily to upload into IFS Cloud but we’ve been facing problem in some cases. If the recipient is unknown then outlook presents the name with single apostrophe(see picture).With this we can’t import message to to IFS Cloud using IFS Document Management addon.Error appears because Title in Document Management leaves empty.  

When you need to enable the Aurena Agent for another environment, you don't have to install it again (you can, of course, but it's not necessary). Instead, just find it under Apps & features in Windows, and click Modify:This will start the installation program and the rest of the process is the same.

Hello, Where can I find a procedure on copying a product structure from one part to another part in IFS Cloud?

Please guide me through to get rid of following error and to succeed with the deletion of this record.Thanks/ 

I have create a folder and would like to upload multiple documents to that folder. the Create Document allows for multiple files but does not allow adding to folder, while Create Document Assistant allows for adding to folder but does not allow upload of multiple documents/files. Please assist.

I have a question. Is it possible to configure the repository of the "File storage" type in such a way that the files of attachments of different classes of documents are stored in different directories and not in one collective "Docman"?

Hello Community,I am trying to transfer the attached document from Register Arrival Page to Manual Supplier Page.As a result i have created the following Object Connection Transformation . But it's not working. Can anyone guide me the correct configuration for this.  

We are trying to set up an object connection transformation from the Multi-Company Customer Invoices Analysis screen to the Customer Invoice screen.We have configured the following using the standard transformation method.  However, this doesn’t seem to work.Does anybody have any ideas on how to make this work?Thanks,Monique

Hi All!When printing Work Instruction for ShopOrder, we use the function “Print Attached Documents”.IFS finds the attached documents well, e.g. a document which is attached to workinstruction guidelines of a operation. In our current situation it's kind of a suprise for the one who print's whether there are connected documents. Therefore we would like to have insight in all the attached documents from the ShopOrder itself(in Screen ShopOrder).I guessed that “Object Connection Transformations” would be the solution, but i could not manage to set it so that we saw the attachements in screen ShopOrder.Does anyone managed to do this? Or does anyone have other ideas on how to configure this?Thanks! 

Since I could not find this answer in text form, and easily visualized, here is the list of supported file extensions for the view, or "preview" command (the command with an eye icon) in IFS Cloud Web:PNG, JPEG, JPG, BMP, GIF, TIF, TIFF, MP3, WMA, MP4, WMV, WEBM, OGG, TXT, PDF 

Due to a storage space issue, our customer recently moved their files from the database (DB) to File System Storage (FSS).Since then, users have been receiving the information message shown below when accessing documents, and it is causing delays when viewing them.After researching the IFS Community, we found that this behavior may be related to the "Enable File Scan to Detect Malware" parameter in the System Parameters window. The suggested workaround is to disable this setting. However, due to security considerations, we do not want to disable malware scanning at this stage.We have also attempted refreshing the system caches, but the issue persists.Current version :25.1.5Any guidance or recommendations on how to resolve this issue while keeping malware scanning enabled would be greatly appreciated. 

Hello,IN IFS10, wanted to check if we can create document repository on another database instance.Kindly advice RegardsPankaj

HiCustomer is using File Storage in IFS Cloud. There are currently two application messages on failed status with error message:" ExecutionException from Sender thread Caused by: ifs.fnd.connect.senders.ConnectSender$TemporaryFailureException: Exception while sending data Caused by: ifs.fnd.connect.http.InternalServerErrorException: InternalServerErrorException: 500#{"error":{"code":"ODATA_PROVIDER_ERROR","message":"An internal server error occurred. Contact administrator.","details":[{"code":"PROJECTION_IMPL_EXCEPTION","message":"Error when moving document from DB to File Storage. [File Name: invoice_image : Failed to Lock the File. File 'invoice_image' was not moved since it is in state '']"}]}} "What could be the reason for this certain error? product version- 23.2.17 Thank you

Hello everyone, I developed a webapp for my company users so they can create customer orders and quotations in IFS easier from an Excel file readen by my app. My point is, how would I do to allow my app add a Document Text on a quotation / Customer order line ? Let’s focus on Customer order first. I tried to spy the IFS requests when creating a new Document Text for a customer order line, but found out that a “NoteId” param was sended in the first POST method’s payload, and I don’t understand where it comes from… I also tried via Postman to make the 1st POST call to “NoteTexts” with an empty payload, and it gave me an ObjKey, but NoteId null… 

We are currently in the process of migrating documents stored in SharePoint to Azure file storage. Our aim is to retain the current folder structure that matches the document class within SharePoint. However, we have encountered some challenges along the way.I came across some information regarding the relevance of this process. Could you please confirm if this information is still applicable for version 25R1.7.  Any insights or guidance you have would be greatly appreciated, as we want to ensure a smooth transition.  

I have a media item setup in an equipment object.I want to change it. I have deleted the media item, but the previous media item is still visible and I cannot change it.   

IFS Environment: Apps 10 UPD14.I created a Boomi process that uploads a file into the document attachment section in IFS.This was done using the Boomi HTTP Client connector using method PATCH.  I was wondering if this could also be done using the Boomi IFS Aurean connector?Projection: CreateAndImportDocument Object: EdmFileSet

I am working with IFS Report Rules (Sign PDF action) and need to apply a digital signature on the last page of a report where the page count is dynamic. I tried using options like “LAST” and “-1” for page selection along with correct coordinates, but the signature only works when a fixed page number is provided. It seems that Report Layout handles pagination while Report Rules run after PDF generation, and the Sign PDF action does not support dynamic page targeting. I would like to know if there is a supported way, best practice, or workaround to always place the signature on the final page without hardcoding page numbers. 

Is it currently possible to lock down items in the attachments pane on the Change Order screen once the CO is in a certain status?For example, once a CO has gone from ‘Analyzed’ to ‘Approved’, items in the attachments pane can no longer be added, removed, modified. We are in the Apps10 environment - Thanks in advance.  

Cloud File Storage Migration Tool can be used to migrate media items from older releases into Cloud File Storage of IFS Cloud release.But I didn’t find an information that the tool supports archived media items in the source system.Can Cloud File Storage Migration Tool also be used to migrate archived media items even if it’S not documented?If not, what would be a practicable way to migrate archived media items in Apps10 to Cloud File Storage in R24?The volume of media items is extremely big (several TB). Therefore, it’s not an option to first migrate all media items to the Apps 10 database before running the Cloud File Storage Migration Tool.

Hi,We have setup docman  in a new cloud environment and customer migrated all of his documents over to new drive as well. After the new setup, customer can attach new documents and can review old documents without any issue.Questions When we check the File Storage, all documents are going in one folder ‘DocMan’ in the folder newly created and customer wants to save documents in different folders like below. Any documentation on how we can do a setup using File Storage repository type that fulfills customer requirements?     2. When examining the document names within the folder, they appear in an unreadable format. How can we store them in a manner that is readable and easily understood? Many thanks for your inputs on this issue.Best regards,Uvini