Document Management (DocMan)

 Hi All,We are trying to attach Media attachments to the Functional Object page.Object connection is already set up for EquipmentFunctional LU.and I tried with the view  EQUIPMENT_FUNCTIONAL_UIV as well.When trying to upload media items:“Editable flag of Object Connection Transformation is None. New connections are not allowed.” When trying to click on manage media:“LU is not media aware.”The user already has the permission set ‘MED

Hi IFS Community, We are going to move documents from DB to FSS via ‘Transfer Document’ assistant. The customer is a live customer hosted in IFS Managed cloud and therefore we do not have access to File Storage. Then I have a major concern on what will happen if any technical failure happen ? Is there any chance of happening technical failure during the transfer.  I have analyze the code and here are my findings.Back ground job created for ‘EDM_FILE_API.Batch_Process’ and then execute Batch_Transfer_Handler_API.Move_From_Db_To_Fss. This create application messages to transfer each file to FSS. Then the IFS connect logic executes as below.I would like to check whether is there any chance of executing modifyLoactionName without executing actual logic for physical file transfer. The location Name in Edm_File_Tab will be changed when ‘modifyLoactionName ’ executes. 

When a document is ready to be approved, one opens the document revision in IEE and uses RMB to Status > Approve the following message appears:Login of and on as a different user. Same error pops up.Created another document revision. Attached no document, just processed with Status > Approve. No problems.Problem occurs with other document revisions. For the doc revision shown, a pdf document is connected. I viewed the pdf, used save as. Created a new document revision (from scratch). Checked the pdf just saved in. Status is now Preliminary, File Status: Checked In.Same error message appears. Debug reveals the following:Looking into DOC_ISSUE_API, I learn that the file size is ret

Hi,Is it possible  to use SharePoint as a DocMan repository in IFS Cloud (22R1) ? kind regards,Yashodha. 

I have exhausted my searching and research into document management and cannot resolve this issue.I have a user setup that can attach and view their own attachments but not other user’s attachments.Both users are part of the document class group.  All documents have been approved.When I assign the user DOCMAN_ADMINISTRATOR, they can view the documents.  I have read the Document Access help page and it did not help. 

Hi, I am currently working on a project to simulate a signature handling process relating to customer order deliveries. The customer signs for a delivery which marks the order on the IFS Cloud 21r1 platform as delivered but I cannot use the MediaLibraryAttachmentHandling.svc and its end point [PATCH] /MediaItemSet(ItemId={x}) According to Fiddlers traffic logs ( and when a file is inserted via aurena’s UI ).There is an extension of this endpoint ‘/MediaItemSet(ItemId={x})/MediaObject HTTP/1.1’ with RAW data being passed as binary format of a .png image. There is no JSON body being attached as per the IFS API documentation. I am stuck at a point where I cannot understand how I can pass binary data in POSTMAN to this same endpoint. The API documentation isn’t providing any example other helpful instructions as to where the binary gets inserted so it can be passed to IFS’s database. When I copy the application

Hello All!We have created a new EDM Repositore with the follow content:Document Management\Basic Data\EDM Basic → RepositoriesRepository-ID: NameDocumentclass: DEBESType: Shared folderAdress/Rep: ID from Rep.-Address and UserPfad: Q:\DEBESStatus: activeDocument Management\Basic Data\EDM Basic → RepositoriesRep Address: CompanyNameRep User: ActiveDirectory-LogIn on the serverRep Password: ActiveDirectory_Password on the serverIn the windows explorer of the IFS Application Server we also installed a network folder called “Q:\” it linked to the document server “\\Servername\”. Wie can write files via Windows to this network folder. But when we upload documents we get the following message “Failed to upload file to the file system repository [Das System kann den angegebenen Pfad nicht finden]”

Community,When checked in the new document, IFS will name the document like “B100-R000026GEN-1-A1-1.TXT”.  it is composed of document class+ document no+ Revision+ ….my question is, is possible to have it appended with document title? Thank you.

Hello IFS Community, When a document had been attached in the Sales Part, it got reflected in the Customer Order - Order Lines.See the following Screenshot for more details.  How could I enable the same functionality from the above screenshot but from Sales Part to Sales Quotation - Quotation Lines Tab? See the following screenshot for more details.   Thanks,JL

Hello Everyone :) My customer wants to attach documents onto the Project Activity Demand Line, so that when they create a Purchase Req from this line in the project, the attachment is then pulled through. I have tried using the Source LU Name of ProjectMiscProcurement and Target LU Name of PurchaseReqLinePart but am unable to see the attachment pull through- any advice? Thank you. Kind RegardsAisha

Hi All,I couldn’t find any documentation explaining this great new addition with 23R2. There are a couple of slides in “IFS Cloud 23R2 - Whats New in Asset Management,” which I have added below.But that doesn’t explain the process flow or the integration.I found two community posts that also only provide very little info.IFS integration for Document Signing | IFS CommunityIFS Cloud 23R2 - new component IFSAPP Docman ESign | IFS CommunityCan someone provid

We have created a document class for SOPs. We would love to be able to connect those SOPs relating to topics specific to the purchase order management to the Purchase Order window, regardless of which record is pulled up. If someone was making a new Purchase Order and it was blank or viewing an existing one we would like them to be able to access the same generic SOP document from the attachments. 

I’m trying to get the macros found in the 24R1 GCS demo data and in our customer’s database and have run into a brick wall.  I’m hoping someone can help me knock it down.The error,MSGBOX "APPLICATION NOT INSTALLED TO ACCESS DOCUMENT"Is in the macro block named General_Open in the subroutinePUBLIC FUNCTION IFS_EXEC(O_APP, OPT, F).  This is the entry point for the macro.I’m at a loss. Patrick

Is there a way to view PDF files without downloading them directly from the Document Revision screen, similar to how it is possible on the attachment panel in other screens? Is this possible with a custom command maybe?In my case I will have a lot of documents not attached to any objects, I would still like to be able to view the PDF documents without downloading them.

Someone tested using azure smb fileshare on the IFS remote solution for files file storage of media item or documents in document management? We get a strange fault when configuring it and testing with media items. Is it a bug ?The file is created on the file share but it fails on setting some extended attribute on the file? Is that really necessary or is it an bug? Caused by: java.nio.file.FileSystemException: /fss-storage/mediaitem/1000: Error writing extended attribute 'filename': Invalid argument Entire java stack on the error we get.2024-01-04 12:47:55.613 ERROR b057f6ec-39ac-4e1a-b24f-0b0840f59abd com.ifsworld.storage.service.FileStorageService.upload() : Failed to upload the file to storage location: com.ifsworld.storage.service.exceptions.FileOperationException: Failed to upload the file to storage location        at com.ifsworld.storage.service.providers.ContainerPathStorageProvider.uploadFileToStorage(ContainerPathStorageProv

Hello,I am trying to open the last released version of a document via a Lobby Element. Please see screenshot below.  Please see URL Address below:ifsapf:frmDocumentContainer?DOC_CLASS=INTERNAL&DOC_NO=$DOC_NO$&DOC_SHEET=1&DOC_REV=E&ACTION=VIEW&LATEST_RELEASED_REV=TRUEUnfortunately the URL is not passing the doc no at the moment. I am getting these sort of error If I hardcode the doc number, i.e. I replace DOC_NO=$DOC_NO$ with DOC_NO=1123441 it works.So, something is wrong with this part of the syntax.Many thanks for your helpMiguel

21r2, using Chrome and with Aurena Agent installed, I find that the “eye” preview icon on a document attachment opens a PDF in the browser, whereas if i go to the document and click “View” i get the standard docman download to local checkout path.What’s the reason for the difference?Is there a way to get the eye/in-browser preview elsewhere?Preview in browser: 

Is there a way in Apps8 to put automatically a generated report into Document management and attach it to the business object ?When printing a purchase order, we would like to have the report created in the docman and attach automatically it to the concerned logical unit. And after that, how to send by email the attached documents ? For example, the drawing is attached to the inventory part. With the object connection transformation, the drawing is coming in the attachments of the PO. But how to include this document in the email ?

Hello, We currently have an ongoing issue for some users regarding the Aurena Agent. Some users report that they cannot upload or download files due to the following error.- EdmFile.The "EDM File" has already been removed by another user.- Something went wrong when uploading the file using the Aurena Agent. Error message: Missing or empty mandatory parameter: odataWe have added the correct permissions to said users and have confirmed that the users have installed the .msi file and the chrome extension correctly.Any and all advise would be greatly appreciated.Thanks,Bryan

When I click to open a document from the attachments, I get the information message "application server DOCUMENT_TICKET_TEMP_PATH: //IFSPRODIFSDoc/\.No Document file operation cannot be performed" and I cannot open the file.

In IFS Cloud I don't get the oppertunity to print attached documents with the Work Insturction Report.The checkbox is missing on the dialog screen. Do we miss some setting somewhere?How can we make it visible?

Hi,Following workshop questions are generated via scope tool.  I'm referring to application IFS Cloud 21R1/22R1The highlighted question asks about using office  add-in. Could  you please provide more information about these  Office Add-In s that can be  used with IFS  document management ?# How to install Add-In#How to connect it with IFS Doc Management#Usage  Thank you.Kind regards,Yashodha.   

In IFS Cloud, I encountered a peculiar behavior of macro attributes of the type date.The system has been set up in such a way, that in documents connected to the object CompanyPerson the employee's date of birth can be shown (core attribute Company_Person.Date_Of_Birth). In the document, however, the date shown is the actual birth date minus 1. E.g. when the employee's date of birth is 1 January 1990, the date shown in the document is 31 December 1989.What could be the cause of this behavior and, more important, how can it be solved?Thanks in advance for your reactions.

Do anyone have information to share regarding IFS plans to implement a standard integration between IFS and SharePoint or Teams?We have plans to integrate IFS Document Management and SharePoint. Publishing Documents from IFS Document Management in SharePoint, Teams

hi , i have set up word macros in TARMAC environnement (21R2) to create word template document for business opportunity.Despite the settings done in document management  and the aurena print agent installed in chrome, the macros do not run. is there other settings to do, please ?Thanks for your help .BR Emmanuel