Buying (Procurement, Demand Planner, ASC, SRM)

Good morning, How can we add Value-Added Services (VAS) charges—such as freight and customs—to Purchase Orders in IFS10 without losing efficiency due to change orders that require approval, while ensuring compliance with IFRS requirements?IFRS requires that all acquisition-related costs, including VAS charges like freight and customs, be allocated to individual inventory items. At the same time, VAS charges related to non-inventory items should not be handled held in inventory, any related charges should not flow through inventory.What is the best practice in IFS10 to achieve this—especially for scenarios where actual VAS costs are unknown at PO creation—without customization and while maintaining proper landed cost allocation and accounting treatment?

Hello,My customer would like to either: send a PO by email using the RMB “Send Email” option to the contact email defined on the PO (standard behavior), or send the PO to a one-time email address that is not stored in the supplier master data. I tested printing the PO and manually entering an email address on the pop up appearing. This works from a technical standpoint; however, the email sent is the standard IFS email, without any of the customized text (e.g. “Dear [Supplier_NO], please find attached PO [PO_ID] …”).Could you please advise on how to achieve this requirement while keeping the customized email content?Best regards,Laura

Kindly why the option send dispatch advice is disabled in RMB shipment screen when the shipemnet status is closed. is there ay reason for that as after closing the shipment it should allow to sent by the option send dispatch advice. we are using IFS10 and UPD11Thank you.

Hi there.I try to change status on a Purchase Order Change Order to “Update Purchase Order”.But I get a error message “Purchase method is mandatory”.Any ideas on how to goo thru with this change order?  Some backstory:I wanted to cancel a work task, but a purchase order was connected to it.I then created a new line (via Purchase order change order) on the same part on the purchase order, updated the purchase order, then delivered the new line.I then cancelled the delivery (via Receipt) on the purchase order line with the task I want to cancel.And here I made this new Purchase Order Change Order that gets the “Purchase method is mandatory”. Application service update: 25.1.5Framework service update: 25.1.5

Hello IFS Experts, hoping someone out there has an solutionWe use demand planning and we forecast many of our purchased finished goods items and majority of these are offshore with lead times of 6-8 weeks transit time.We register arrival once container is on ship in transit to designate ownership of goods.When we receive this into arrival into non--nettable location, it shows up for Master Scheduling as available on the date of we did the receipt into arrival location.  This is a flow in IFS and was fixed for Cloud Version update, but IFS will not update for APPS10. This is causing inaccurate MS proposals and we need the system to have accurate date of receipt for Master Scheduling to generate correct purchase requisitions.  Is there anyone else experiencing this  issue and have a good solution?

Hello,I was wondering if there was a way to set a part to drive through standard inventory by default on buildable structures it appears on?Currently, new structures have a default set of project inventory and we must flag it on the structure level to drive through standard.Any help would be appreciated.Thanks,Andrew

Hi ,In cloud 25r1 does anyone know why the SHIP option does not come for inventory parts in RECEIPTS screen but appears for NO part lines? The option only shows in Detail screen 

Hello,Last week one of our planners ran MRP for a specific part, but a req was not generated even though the projected qty fell below safety stock without confirmed supply. When we look at the MRP Part Information, the MRP Message shows “Not Buildable”. However, when I look at the Product Structure and Routing for that part, both are Buildable. Also, the MRP Control checkbox is enabled on the Inventory Part manufacturing tab, and the part is active. We’ve checked all we can think of to check and we’re hoping someone can point us in the right direction to figure out why MRP for this part is flagging it as Not Buildable. Thank you!  

Hello,I added an RDL to the report definitions to generate the standard Purchase Quotation Request report via Excel layout, and I believe I've made the correct adjustments. When I try to preview the report from the relevant screen, I select the newly added design and click Preview, but it downloads the standard PDF design.Do you have any idea? Report Definition SetupPrint Request Page 

Is there any possibility that a  PO for freight to be linked to any shipment ID or PO for raw materials?Scope: to be able to get from IFS freight cost per unit part for purchased and sales parts.

Can someone explain how the confirmation reminder is triggered, because based on the help function in IFS a confirmation reminder will be created based on a specific days before delivery.To my opinion it will be more useful to trigger based on a specific days after release a purchase order. Because you want to be sure a supplier received the purchase order and you want to have that the order is confirmed for delivery.Is the option based on release purchase order possible to setup, or is this a hard coded IFS setting? Thanks in advance,Richard       

We are working with IFS Applications 10 and we need to allow certain users to modify the Purchase Lead Time of parts, but currently the field is read-only for them.Context Version: IFS Applications 10. Module: Purchasing / Inventory  Users: Planners / buyers who maintain item data. Current behavior Only users with high-level/administrative permission sets can change the Purchase Lead Time field on the part record. For normal users, the same field appears as read-only. What we want to achieve Give specific users (or a permission set) the ability to edit Purchase Lead Time. Avoid granting them broader admin rights that are not necessary.Questions Which permission object / LU / projection controls the Purchase Lead Time field in IFS10? How should we configure a permission set so that users can edit this field only, without giving them unnecessary access elsewhere? If possible, could you provide a step-by-step example (e.g. which permission set to clone, which objects to add)

Hi All,Can anyone help me to identify where should I define the basic data to select the address refernce in the company.I want to maintain the address contact point person so I can display it in the PO as the contact person upon arrival.

We are reviewing the current PO Authorization setup to minimize the need for complete re-approval whenever minor changes are made to a Purchase Order. At present, even after a PO has been authorized, any modification—such as changes to delivery dates, payment terms, or other non-financial details—requires full re-approval. This results in delays in the PO release and receipt process. There are certain conditions within the authorization setup that, if adjusted, can help reduce unnecessary re-approvals. Additionally, the addition of “charges” is a common requirement for import shipments and ideally should not trigger full authorization again.Below are a few scenarios where re-approval can potentially be avoided:If, after PO revision, the revised PO amount is lower than the previously approved amount If the changes made do not affect the PO amount If charges are added through the Purchase Order Change Order screen If the change in amount falls within an acceptable tolerance limit Impleme

IFS seems to automatically assign colours to Pie charts. Result in our example with Delivery Reliability is that the largest number of records (On time) is red and the lowest (late) is green! Not really what a user would expect :-( Any plans to make the pie colour settings adjustable?

HiWe are working in App9 SP11I have a reported problem where we have project demand for a particular part. When we run Project MRP for the project activity, it creates requisitions for other demands on the same activity, but not for this one specific part.I cannot see any issues with the part - it has the same config as for all the others.Is there a log for Project MRP? The background job doesn’t provide enough information. I’m hoping that that there is a log somewhere that might give a clue why this particular part demand is not being processed.

physical count is zero for the specific part, but it cannot be counted out from the system. mentioned error is appearing. appreciate if someone can teach me how to change allocations for a location. 

We are new to IFS Cloud and see that we do not have the option to have a Part Type that is BOTH for Manufactured and Purchased. We wanted to see what method is available to use to be able to drive the Manufacturing of a part, but also Purchase the part when we do not have the ability to MFG at that time.We also want to take into consideration inspecting the material when it is either manufactured or purchased.  Ideally, we would like to use the same Control Plan to inspect the product whether it is Manufactured in house or Purchased. 

Good day, Scenario - an inventory part was ordered on a PO,  and received into inventory (no inspection required). The supplier invoice was since matched/processed and the invoice has been paid. The technician has now realized that the incorrect part was ordered.What is the process in IFS Cloud for returning this part to the supplier for credit? Thank you

Hello,I’m looking for guidance on an issue I’m encountering with PMRP and the use of standard inventory.I have a project configured to use standard inventory and to automatically generate MTRs. The parts involved are within their lead times, and I’ve confirmed that MTR creation should be possible. However, when I run PMRP by Activity for the entire project (leaving Activity Sequence blank), only one activity receives an MTR. The other three activities generate purchase requisitions instead—even though I know sufficient excess exists in standard inventory.If I run PMRP on each activity individually, or if I use a Planned Netting Group, all activities generate the expected MTRs. This leads me to believe that when PMRP is executed for the full project, only the final activity processed is considered for standard inventory availability.Has anyone experienced this behavior or know what configuration or process I might be overlooking?Thank you.Andrew

Hi All, due to auditor requirements we need to create a new supplier when basic data changes (e.g. supplier name) so that the change is not only logged but it is also possible to issue documents with the previous name. However, the problem is that we have hundreds of purchase parts configured for certain suppliers (Procurement > Part > Supplier for Purchase Parts), as well as price lists. Is there a way to copy/paste or export/import these records from the original supplier to the newly created one?Unfortunately, the object copy/paste function does not work in the Supplier for Purchase Parts mask (IFSAPP10). Thank you!

Hi, I am trying to figure out how to show multiple decimals in Aurena. I updated Currency Formatting Options in the settings screen to enable more decimals but the UI only shows 2 decimals unless a user activates the cost fields (on the PO line for example) Is there a way to always show more than 2 decimals without having to select the field?

Hi!Given the recent change in Peppol Business Rule PEPPOL-T76-R008 (An order response with code AP (Accepted) should NOT provide order lines) I am wondering how others relate to this change? Because IFS Apps 10 require all Order Lines in the Order Response to be able to Confirm the Purchase Order. After the change in the Peppol business Rules the order lines is no longer included in a order response with code AP (Accepted). Hence we are not able to Confirm the Purchase Order.Anyone that has faced the same problem? Any input would be much appreciated.

Dear all,  I get a problem on 22R2 when I try to register arrivals of some purchase orders. I get the following error “The update could not be performed since the purchase order record is currently locked. Please retry the operation.”Did you already have this problem and have a solution ? Best regards, Laura

Hey,Issue: Individual repair prices for are not visible in IFS for external repair services.We are using Purchase orders to send out parts for external repair and they are generated from disposition shop orders. I was wondering if IFS has function to upload repair vendor price lists and then pick individual repair prices  and combination of repair (standard repair, extended repair, etc) which would then generate the total cost for repair to purchase order. Is anyone using similar solution and how have you set this up?We are using supplier for purchase part price list for new parts (uploaded with migration from supplier catalog), but repair prices seems to be trickier. We are using IFSAPP10 and moving to IFSCloud next year.