IFS Solutions

HiWe just updated to the Release R25.1 and are running into a big problem in finance.Suddenly we have transactions on a Posting Cost Group ID ‘*’ even thought this group is not set up in Posting Cost Groups. And we are talking within 10 days of 300-400K. Can anybody tell us where we find the setting? Ususally if a basic data is not entered all transactions should run into an error but here they go right into the GL. Is it something we can turn off or do we have to open a ticket with IFS? Thanks for any help.JT

Hello. I was able to import a budget file via Budget version > Import from File.  When I go to Budget Period Amounts, I see the amounts there. Budget status is active. But when I go to GL Balance Analysis I do not see anything appearing in the Planning Amount column, which I assume is where the budget amounts should show. Am I missing something perhaps?  I would appreciate any guidance on this.

Hello all, Today we have offline 5S and safety checklists that are filled out by an operator before starting work at their Work Center. I would like to integrate this into IFS, however I do not want to use the maintenance system, as this would require a technician. I have also looked at Subtasks, Control Plan checklists, and Audits, but nothing appears to address what I’m looking for, without adding more administrative complexity.I have seen POKA, and those appear to have what we would need, but cost is a factor for our company, and was hoping IFS had a native function that could be used to accomplish this. Any guidance would be greatly appreciated. Thank you!

We are unable to post an MPL voucher and getting an error message that says that it is not balanced in parallel currency. Is there a way to fix this without resorting to a database repair?  Attached is the voucher details.  I would appreciate any assistance/thoughts on this.

A producing company assemble large units that are serial trackedThe unit is dis-assembled after finalized quality control and testing and stored in different locations and on different pallets. Challanges to be solvedKeep track of the completet unit as it is one serial no, when splitted in reality, to multiple locations The serial No cannot be splitted in inventory and placed system vice in different location, further more, no inventory movement kan be done per pallet. In shipment you cannot handle the pallets as you must have a qty in each pallet, in this case you have several pallets in reality but as it is one serial no, the qty can only be in one of the pallets. Following information about content, weight etc needed for transport booking. Yes, you can have a shipment and not add handling units but the company has a mix of products, large units packed on different pallets and in same shipment to the customer normal handling units with small parts.In short, a solution support the flo

Hello everyone,I have a question regarding approval notifications in IFS.Context:When newly created or planned purchase orders are released for approval, only the relevant approvers should receive a notification (bell icon) if the purchase order value is within the defined approval range (Minimum–Maximum) of the approval rule.We have already maintained the Minimum and Maximum values in the approval rule (see screenshot).However, it seems that notifications are still being triggered regardless of whether the order value is inside or outside this range.Requirement:Notifications should only be sent to the assigned approvers when the purchase order amount falls within the defined Minimum and Maximum range of the approval rule.Questions: Is it possible in IFS to trigger approval notifications only when the PO value is within the defined amount range? Is additional configuration required (workflow, event action, or routing setup)? Or is this standard behavior and cannot be restricted by

 Hello Community,I’m trying to link two LOV fields, (Case type to case category)These 2 fields are defined in basic data I have created a custom field to reference case category in case type screenNow in page designer I’m trying to filter the LOVThese are the steps I have followed:Located both fields Linked the custom field to the selector Now what I need to do is connect the filter, can anyone please guide on this ? 

 Hello Community,I’m trying to link two LOV fields, (Case type to case category)These 2 fields are defined in basic data I have created a custom field to reference case category in case type screenNow in page designer I’m trying to filter the LOVThese are the steps I have followed:Located both fields Linked the custom field to the selector Now what I need to do is connect the filter, can anyone please guide on this ? 

Hi,  I’m wanting to use the automation between Sales Contracts and Business Opportunities - whereby when I create a Business Opportunity and then create a Sales Contract from that Business Opportunity, if I add or remove lines on my Sales Contract the Business Opportunity is updated. This works really well for having an accurate pipeline etc. with no duplication of data entry between the BO and SC. However, once the Sales Contract is activated and we create a Project using the Sales Contract - I no longer want the link between the Business Opportunity and the Sales Contract. I would need the Business Opportunity to become “static” a bit like once you create a Customer Order from a Business Opportunity, it doesn’t auto update.  Is there any way to achieve this using OOTB? Why would customers want to the BO to be continuously updated AFTER an active Project is linked to the Sales Contract (which is linked to a Business Opp).  Struggling to see the use case for this functionality.  Curren

Hi all,I would like to check if anyone has experienced a similar behavior or if this should be raised as a potential bug.According to IFS documentation and standard behavior:Pool Task: the first user who accepts the task becomes the owner; the task is removed from the pool for all other users. Pool‑Keep: multiple users can accept the task; individual assignments are created and the task remains visible in the pool until explicitly removed.I am currently working on IFS Cloud 25R2 using the Maintenance MWO mobile app, and I am facing an issue where the Pool‑Keep functionality does not seem to work when a Resource Group (resource demand) is specified on the Work Task. In detail, when I define a Resource Group on the task, then select Transfer to Mobile and choose Pool – Keep Task, the task is correctly shown in the app as “resource group specified”, but as soon as one technician accepts the task, it immediately disappears from Pool Work and is no longer visible to other technicians. Addit

Hello everyone,One more question about how you deal with the following challenge in IFS. A brief explanation: The cut-off check (period accrual) ensures that sales revenues are recorded in the correct fiscal year based on the realization principle. To do this, auditors analyze invoices, delivery notes (Incoterms), and acceptance reports shortly before and after the cut-off date to verify the transfer of risk or completion of performance. Now, these corrections resulting from the audit must also be processed in IFS. We face the challenge that our sales controlling requires the correction at the customer and item level. To ensure this, we use the instant invoice in IFS. This gives us clean data and the tax book remains untouched. The original invoice is not allowed to disappear from the books. However, the process is manual and tedious. How do you solve this?

Hello everyone,a question for the group: like some others here, we are also obliged to value our inventories according to the lower of cost or market principle (Niederstwertprinzip). Brief explanation: The lower of cost or market principle according to Section 253 of the German Commercial Code (HGB) is a principle of proper accounting (GoB) that requires caution in accounting. It states that assets must be valued at no more than their acquisition or production costs on the balance sheet date or, if lower, at their fair value (market/stock market price) in order to recognize losses in a timely manner. We do here with an analysis from Excel, which is based on the inventory value simulation in IFS and some added values (last procurement, last sale, last consumption by shop order). This works, but is of course time-consuming and (because it is manual) prone to errors. How do you solve this?  

we have a customer request where he wants to deliver all the orders only on 1 day of the month for the Multisite COs? what are the options delivery route is weekly but did not take for Order creation, customer Calander can not be connected to internal customers.   

Hi Experts,We're planning a migration of lease accounting contracts to 24R1 and are finding the process complex. It seems there are several interconnected pieces involved, including object transactions, voucher record events etc. This makes us a bit nervous about ensuring a smooth and successful migration.Has anyone here already done a similar migration? I’d greatly appreciate any insights or advice you could share. Specifically, we're wondering about:Key considerations: What are the critical steps and potential pitfalls we should watch out for? Best practices: Are there any recommended approaches or strategies for this type of migration? Sample migration job: If possible, sharing a sample migration job or relevant code snippets would be incredibly helpful.Any guidance you can offer, even general thoughts on the process, would be very welcome as we begin planning this migration. We want to make sure we understand all the dependencies and have a solid plan in place.

I have a Shop Order that requires an outside process to be done at a different site. I issued the Outside process PO, but nothing is popping out at my other site. Any ideas on what I could be missing?

 Encountered an issue when running a scheduled quick report in IFS Cloud 24R1. When the report is sent as an email attachment in Excel format, it contains extra spaces around the cells (except for the header row). However, when I run the same report and export it directly from the quick report/output window, it appears correctly without these extra spaces. Example - Scheduled quick report mail attachment: Output from Quick report window:Could you please guide me what configuration settings should be adjusted to prevent the extra spaces in the scheduled reports Excel attachment?Is there a specific setting related to the export format that might be causing these spaces?Any other suggestions to resolve this issue? Thank you!

Hello,After 25R1, user is unable to approve project forecast with project forecast full access.please suggest the projection which is responsible to approve project forecast template on IFS CLoud.Regards,mrunal khante

We are transfering fra IFS10 to Cloud. All our spareparts have pictures connected to the master part, and we are used to seeing the picture in the media window in IFS10 as we click thru the BOM.In Cloud we need to click several times in the list (binder and folder-tab for every line). I belive a card view of the BOM would have improved the functionality. Typical place for BOM is shown in picture.Are there anyone that could explain how an experienced/advanced user in IFS can set this up in Cloud? The explenation in the technical documentation (example with GuitarTab) make me understand it is possible, but it stops there. And our IFS consultants are not to eager to provide a solution :-)Hope the community can nudge me in a good direction. 

Hi,How is it possible to send a purchase order in csv format to the supplyer of the purchase order when i am printing the purchase order ? 

I created a PM action with a default calendar end date of 12/31/2030 and configured the relevant object properties. I also set the PM_PLAN_HORIZON to 2030. However, even with this setup, the maintenance plan that was generated is not exceeding more than 2027 (specifically it stops at 09/09/2027), despite the calendar and PM_PLAN_HORIZON being set through 2030.I have also refreshed the cache, yet the maintenance plan continues to generate only up to 2027. Could you please confirm if there is anything I may have missed in the configuration? Maintenance triggers:-Default Calendar:-Object Properties:- 

Hi,We are using APPS10 and would like to know whether it is possible to replicate a document text from the Customer Order header to the Shipment header, so that it can be printed on the Shipment Delivery Note.The customer has the setting “Replicate Doc Text” enabled. We have tested adding document text to the Customer Order header, but it does not appear on the Delivery Note. However, when we add the document text at the Customer Order line level, it is successfully replicated and printed at the Delivery Note line level.Is there a way to have the document text from the Customer Order header replicated to the Shipment header and printed on the Delivery Note?

I’m  trying to find out where the cost bucket sequence is identified in Apps10.  Thanks  Dave 

Since changing to 24R2 and SU14-19  any work tasks that have previously had an incompleted work assignment are not closing on completion of the final assignment. The MWO user closes the task and there is no further work to be completed, however the work task retains all the closing information but NOT the actual finish date and the task remains at work started. This is due to the time to completion field having a value on the Incompleted assignment. Prior to the update, no value was stored here and work tasks changed to Work Done automatically. IFS thinks there is still outstanding time on the task.It now requires manual intervention to close these tasks down.Is there a way to stop the time to completion field being populated? The engineer cannot set this to zero on MWO and I cant find a way to delete the time to completion field in the Assignment.We do not use the direct allocations method to send work to device. Assign work or PSO scheduling.Any advice on how we can work around this

Hi Community,We have recently upgraded from 24R1 to 25R1 and have noticed a difference on the time registration in the Work Task. Previously a user would be able to select the Resource Group from the LOV, now in 25R1 we can only see the Resource Group for the user. As we have work that can be carried out / assisted by different several Resource’s, we need to be able to register time quickly for those. How we record time: How it looked with 24R1How it looks now in 25R1  Would anyone know how to go back to seeing all of our Resource Groups? I know it possible to register others on the Resource tab and report time that way, but we really do not want the extra admin associated. 

Hello all,How can we adjust the serial number sequence for serialized products?The serial numbers need to be unique, but when Auto-generate is selected, all serialized parts start at number 1.For example:Part 1 starts at 10,000Part 2 starts at 20,000etc.Is there a UI where this can be managed?Creating the first serial number manually and then switching to auto-generate is not possible due to the large number of serialized parts.Kind regards,Willem