Finance (Financials)

BackgroundOur Finnish company uses Invoice Payment Reference Numbers.Company/Invoice tab GeneralFor customer invoices, we have enabled the “RF Finnish Modula 10” as Cust Inv Creation Method.In order to get validation of supplier’s payment references when uploading supplier invoices, we have enabled “Used” as Supp Inv Validation Method.IssueWhen we receive invoices from our suppliers (via Pagero), we will get a validation of the payment reference in the upload. This works normally quite well with domestic suppliers, however, our foreign suppliers’ invoices are stopped with load error "Bank Reference has invalid format!”This is due to the fact we are not receiving a correct payment reference by them (which is not surprising, they are using the reference modula for whatever country they are located in), error relates to the field ncf_reference / EpiReference being incorrect and it seems the supplier reference validation is using the customer reference validation method.Is there a way to i

Hi Team, We use a project to collect costs for Assets Under Construction, then capitalize to an Object when asset is built and in use.  The question is that I want to use Project Costs to track pure profit and loss expenditure on particular types of Maintenance spent when we are fixing machines.  We want to collect it and track via Project Code but we do not want to capitalize, purely for tracking and reporting purposes. Best regards,Ken 

Hi,We are having errors when uploading our ISO20022 file to HSBC UK platform. The error is related to the PMTINFID tag. IFS generates the information using 35 characters and HSBC UK ask for 18 characters. Anybody have any suggestions what to do?Thanks,   

Hello,We have been struggling for a long time with our authorization rules from purchase to pay.We do have authorization rules today to ensure that the responsible for our code dimensions combinations approves a purchase or invoice before it’s processed.Therefore, we have rules on the requisitions where it is possible to set this up. We also have the same combination rules on invoice postings to catch invoices without a connection to a PR or where we have difference between invoice and PR.Some problems•    It’s time-consuming to administer two sets of rules.•    We do not have the same control of purchase orders without PR.Does anyone have a suggestion for us to improve? I think we are able to change the way of setting up rules. The needs the business have today is to let the responsible for the budgeting per code combination approve what purchases we make or what invoices we pay. Please share your examples. How do you ensure the right person authorize in a complex business? :)    

Hello, Our customer uses Apps9 and requires the new Payment Format iso20022 pain.001.001.009 for German supplier payments.Is this provided for Apps9? Thanks & BRAndrea

Hi, I would like to clear off the tax when doing a customer write-off. For the write off code, I made it taxable (for WO). I also added a tax code for this write-off.When I generate the customer proposal, the tax amount is not written off in a different account like I expected (generating the posting control PP33 or PP34).Do you know how I can clear out the customer claim in 2 lines (one would be the tax amount) ? Thanks, Tarek

We have a transaction whereby 10 hours of labor was booked to a project activity at a total cost of $1,000. Would it be possible to reverse this using a journal entry (ie. cost is reduced by $1,000 and Used/Actual hours is reduced by 10 hours) ? Any help would be appreciated.

We are using the eInvoice process to bring our invoices using a 3rd party system that uses OCR to export out the data. A new requirement it to populate the Payment Reference field (Ncf_Reference).  I cannot seem to find the reference for that node.Does anyone know how to populate that field?

Hi,We got error on depreciation proposal, when we try to post the depr proposal;  You cannot post a proposal covering more than 1 financial year. Please redo proposal.We are running the depr for May 2024. Last one was April 2024 and that was OK.We are using IFS application 10, update 14regards, Tarja 

We get the above error when creating a collective invoice for the specific customer. The straighforward fix would be to add the payment method ‘SEPA’ to the customer > payment > payment methods right? But the problem is we don’t use SEPA

Hello Team,Just want to know is there any possiblity in IFScloud to have centralized month end closing option across all entities. One of our customer requirement is to have one time closure option to close period of all the entities with the global business group. is it managed through CRIM?ThanksRaj

Hello,Is it possible to have a "pre-recorded" procedure for periodic cost allocation?For example, we have costs that need to be allocated to different cost centers, and the percentages are the same for each period. Is it possible to have these percentages recorded for reuse?Best regards,

Hello People, When setting up customer payment reminders, is it possible to replace the standard templates with IFS’s customer statement of account? ThanksDivya 

Hi, I want to know how to stop to edit the tax amount in expense sheet’s tax lines. 

Hi, Has anyone managed to import a multi-company External GL Voucher in IFS Cloud 23r1? The External Voucher Assistant requires a Company to be entered. and the External File Template does not contain Company There was some chat that this was possible, but not sure if this was correct or before IFS CLoud.Cheers,Graham

Hi IFS’s ExpertsWe would like to use the supplier Offset option to link these 2 lines (1 invoice & 1 payment). I don’t know why but, the only option we can use to match it is the manual option, and unfortunatly in this case, we are not allowed to have any difference (0.01 in this case)Any advice on how match these 2 transactions please ? FYI, we have a rule that allows differences in these casesRegards

We’re experiencing issues creating payments after changing the supplier on the Posting Proposal page-post receipt (register arrival) and receiving this error.Error received when creating a Payment Order from the Supplier Payment Proposal Page.When changing the supplier on the posting proposal we’re seeing in the proposal all items change to the new supplier except the Voucher Text.  Our current process:Purchase Order CreatedRegister Arrival (purchase order received)Supplier Invoice Entered (externally or manually)Need to change supplier to a different supplier due to an error in (Purchase order or Incoming Supplier Invoice).   Doing this on the Posting Proposal Header.Change Supplier on Posting ProposalFinal Invoice Posting ProposalCreate Supplier Payment Proposaland then we’re receiving the error above when trying to move to a Supplier Payment Order that holds up the whole Supplier Payment Proposal.Any suggestions on the sequencing of making this change in the Posting Proposal process

Hi all, Please, do someone know how to record chilean supplier bank details in IFS cloud ?Thanks, Regards.

Hi ExpertsPayment in the currency of CNY requires a certain PoP-Code. So far the this Code is entered manually whenever we upload the file to the e-banking platform. The bank is now capable to receive the Code as an Unstructured message in the following TAG (see below TAG”. Does anyone has an Idea or know if its possible to define these codes in IFS and send it along within the iso20022 payment file? Best RegardsSophal

Hello Community,We are on APPs 10 and have a process question.  The have several SUPIAs created on account from processing final invoices that were less than the initial advance invoice.  For example, we processed a proforma (advanced invoice) for $40, 500 -  posted it and paid.  Then the FINAL invoice was processed and paid, but the amount was for $40,000, creating a SUPIA entry for $500.  In other words, we overpaid the supplier.  What is the best practice to clear these remaining amounts?  Can this handled on the next supplier invoice where we somehow deduct the over payments?  Or can this be handled in a supplier payment proposal...or maybe using the supplier offset function?   Any guidance for this would be appreciated.  Thanks!

Hello community,In IFS Cloud, we have noticed a random anomaly in the content of the payment notification generated on a supplier payment order linked to an offset.When the payment notification is generated after validation of the payment order on the company N#1, two other offsets appear on the transfer notification.Those two offsets aren’t in the same company, nor to the same supplier/customer pair. Does anyone have any knowledge regarding this situation please?Big thanks

Hello, I have a question regarding stopping users from making transactions in a prior period after the date as passed.Ideally, I'm looking to see if IFS can support stopping any back-dated transactions in a prior period like a Shipment after the date has pasted in that period.Example: If the current date is 6/1/24 and the period ends on 5/31/24. Any shipment that is attempted to be dated with a 5/31/24 date or earlier should not be allowed.We would like to prevent any inventory/labor/shipment etc. transactions from taking place after the end of the period, while allowing for Journal entries to continue as needed.Wondering if there is a Company or Accounting setting I could be missing or if this level of granularity exists in IFS Cloud.

HI I have a client that has three different instances.  Each instance is made up of several companies.  In Apps 9, they would use consolidation and consolidate each instance (2 of the instances) and download a file and add them to the third instance to consolidate to a parent company. They are now going to the Cloud and now have to do Group Consolidation.Does anyone have any suggestions on how to get the other two instances master company data out of the instance and into the third instance?ExampleInstance one:  four companies that will consolidate into a master company called 49.Instance two:  three companies that consolidate into a master company called 25.Instance three: need master company 49 and master company 25 data into this instance. This instance has two companies that will be consolidated together into company 10 with the 49 and 25 to a final master company 99.Any suggestions?Thank you.  

Hello!We just installed the 2023R2 with the new CTC control that has e-invoice processing types. Before installing the update, we were able to generate e-invoice customer invoices with the xml tags that are included in the IFS MX country package, but after the 2023R2 upgrade we are not able to create e-invoices with the MX tags.Has anybody succeded to generate e-invoices in 2023R2 with the new e-invoice processing types that are specific for different countries? 

We a getting several zero quantity records in Inventory Value per period where total inventory value is not zero.  I understand that the ROUNDDIFF transactions should balance these out at the end of the period but we are NOT getting ROUNDDIFF transactions.  We use the Inventory value per period screen as an audit record for inventory in stock.  Auditors do not like when zero * zero equals a dollar amount that is not zero at the end of the period.  SO I have a few questions:What are others doing for audit records of inventory values? If it is the inventory value per period screen, how are you explaining the total inventory value amounts when all quantities are zero What do you do when no ROUNDDIFF records are created?