Finance (Financials)

Using the Ehancments Spreadsheet I’m seeing something that came out in Apps 9 UPD12 that I would like to know more about.  It’s in the Financials area.Where can I get the News PPTs for that update so I can review?

Hello Everyone, We currently generate one invoice per customer order and email the customer a PDF of the invoice during the invoicing process.  Some of our customers have requested we send them just one PDF containing multiple individual invoices.   The customers want a separate invoice number for each order which we believe rules out using collective invoices.  Finance would like to have IFS basically print each invoice into a PDF and merge each new printed invoice into the same PDF so when a customer opens the PDF they’ll see multiple invoices within the same file. Thank you,William Klotz

Hi everyone,I’m trying to figure out if IFS has localizations for such countries as Argentina, South Africa (RSA), Egypt.  And if it does how far it goes. In other words, if we go with IFS, do we still need to use local solutions to cover all the accounting & taxation requirements OR we can rely on IFS financial module and get rid of all the local financial software? Thank you

A new VAT regulation will be implemented in Sweden in the beginning of 2021. The VAT regulation imply that VAT reverse charge will be applied when sale of certain parts/products decrease a value of 100 KSEK. If the value of the same part/product is below 100 KSEK the ordinary VAT rules will be applied. The VAT regulation will impact both sales and purchases.Does anyone have a setup in IFS to handle multiple VAT-codes in the same supplier invoice and is applying automatching against purchase order (Note: not on part line)?   Does anyone have a setup for customer invoicing where the VAT-code used is dependent on the value of the invoiced parts/products? Also, if multiple VAT-codes can be used in the same customer invoice applying the above rule?Thanks.

Hi, I can’t seem to get the Customer Offset Proposal functionality to work as I was hoping. It will happily match one-to-one (eg Customer Payment on Account for £200 to one invoice for £200), but not one-to-many (Customer Payment on Account for £350, one invoice for £200 and a second invoice for £150). Is there a specific setting I need to choose when creating the Offset Proposal, or is there a setting on the Customer that I am missing…..or something else? Or does the functionality just not work as I had imagined/hoped? Thanks,Chris

Hi, What is the approach to be followed when migrating transactional data to IFS from a Legacy System?When migrating these data should those posted in IFS to create GL vouchers that will ultimately calculate the GL Balances as at Cut-Over date.Or just migrate GL Balances separately and transactional data without posting to GLFor example, the customer need to have last 3 years(2018-2020) Invoices in IFS when Implementing IFS. Can we migrate invoices just in PaidPosted state without posting them? What will be impact to Analysis windows?

Hi,I created an external file type copying ExtSupInv and when I upload a file, it gets deleted from the file location.How do I stop this from happening?I am using APP10 UPD 5Thank youPamith

I had a request come my way and hoping for some guidance.  We have a new Controller here and he is wanting to utilize a corporate account reconciliation process.  This would involve exporting data daily from IFS in a certain format (see below).  I’m sure this is doable, but don’t know best way to do so.  First look seems like the External File functionality in Accounting might be a place to start.  Wondering if anyone has set this type of transfer up before and if I am on the right track. Thanks in advance!  We are on Apps8 sp1+ To integrate  we’ll need a trial balance and ledger transaction file published to a FTP directory daily.  Text files Pipe delimiter “|” No column headings Static filename (so data overwrites and doesn’t create new files)

Does anyone know where the setup is for the RMB/Send Email option in a Supplier Invoice/Posting Proposal (Apps9), please?  I’d like to be able to change the text/add more fields if possible.Thanks 

Hi, does anyone has experience in a similar requirement as described in the example hereafter :Belgian Company, country code = ‘BE’ created with a Belgian VAT number. Due to Brexit, this customer has to register for tax in United Kingdom.   So, besides Belgian VAT number, there also will be an UK VAT number, active as from Jan 1st, 2021.Accounting is in EUR.  Customer invoices sent to United Kingdom customers can be in EUR and GBP. VAT reporting for Belgium is in EUR, that is OK.VAT reporting for United Kingdom must be in GBP. Following questions are raised:Is it possible to have a tax reporting done in another currency than the accounting currency ?  Does anyone have experience with that ? To allow the Belgian company to use the S089 tax template, is it smart to copy this tax template (i.e to S089_BE) ?   At time of copying the template, the country linked to this template will change to BE, bu

Hi,Can we Implement the Below Mention Scenario in default IFS 10 Systemwe want to apply Tax on net Value and Tax for E.g :-Net Value :- ______________________________ = 100000GST Tax - 18% :- (100000 x 18%) ___________ = 18000TCS - 0.075% :- (100000+18000 x 0.075%) = 80.5 (I want to apply this type of calculation)Gross Value :- _____________________________ = 118088.5 can Sum one help me to find out how to implement the above scenario in the systemI have tray through Tax Code and Tax structure but I didn't get the right solution because the TCS Value Calculate on Net Value(Not including GST Tax Amount)

USD is the only currency used.  Why would I not see this error during proposal or pay order creation?   What does this mean in a one currency configuration?

Invoice Authorizer Workflow, Does it come with standard build??  In my current project this component is missing and ifs system team is saying this is under E-invoice adapter component. Is it so???

Hi,We have few ‘ARR-NONINV’ transaction type i.e., non-inventory purchase transactions from the last few months that are being held at Accounting Status Code 2 (Created) and not moving forward to Code 3 (Transferred). Hence these transactions at Status 2 are not hitting GL. Our Finance team confirm they haven’t modified any Posting Controls recently.  Can anyone share your thoughts or idea on what is going wrong? Any solution provided is helpful!  Thank You

Hi, We use the Project module in IFS. When we have a Project towards customer X that has a Paying Customer Y (set on customer tab Project Report Parameters) and invoice Project Transactions, the Project Invoice is created on customer Y. So far, so good.Then we have two different addresses on the invoice, the Document Address and Delivery Address. My problem is that both these can only be fetched from the Paying Customer.We have multiple scenarios where we would like the Document Address to be from the Paying Customer, but the Delivery Address from the Project Customer.To get it right on invoices, we right now need to add all Delivery Addresses on the Paying Customer, which is messy in data management perspective. We run IFS 10 UPD 6, but what I can see from future releases this is not going to be fixed.Anyone with similar approach? Would like to know IFS thoughts about this…? This is not a problem in

The Delivery Type in Line Information needs to be sent in xml. Which Tag of receiveEinvoiceLine is mapped to this field. Can custom filed in IFS be populated using this webservice. If yes, then please suggest the way of doing that. There are two methods in this web service. What is the purpose of the highlighted two    

Hello,I hope you can help me with your experiences.We would like to create more than one correction invoices, linked to one Customer order. (this credit notes are linked to monthly Sales of customer and some additional promotional activities, which will be financed by us.Is there any solution how we could create such Credit notes?Thank  you in advance for any suggestion.

Hi All I wonder if anyone has experienced when creating a payment proposal in 7.5 for a particular supplier which has postedauth invoices that are within the date range that no invoices display. It will allow you to add the invoices manually on the proposal? The supplier has current default bank details and no block for payment is ticked. The system is very old and we keep having these unexplained instances happen but I wanted to check that I was not missing anything obvious or whether anyone else had experienced it. Many thanksSheila

Some of our suppliers require payments in advance, therefore we create advance invoices for these down payments. I haven’t been able to find a report that will show me the open advance invoices. By open advance invoices, I mean those that have been paid, but have not yet been received/applied to a final invoice (meaning they’re still sitting in a prepaid account). Does anyone know of a report or window in IFS that would show this information. Thank you!

Wondering how to share General Ledger data to the rest of my organization through Business Reporter department/cost center variance analysis reports yet still maintain financial confidentiality. Is there a way to give users “access” to the general ledger but only give them viewer access to there specific code part, which is out code part B?Right now in the BR variance analysis reports no data shows up for Department Managers because they do not have General Ledger rights, again for confidential reasons… 

I am accustomed to creating tax reports using tax codes.  I created a tax structure to test the report function but the tax structure tab is not an option.  Am I missing a base setup item?  The company setup is on Address and the customer has the tax structure listed.  Thank you!

Has anyone used the Q Voucher for tax clearance and then the supplier payment option in a currency other than POL? Thank you!

I have a project set up that has related work activities.  Note that this activity field is a custom field.  When I want to search for an activity to attach to this particular project, the search brings up every activity in the database, for “all” projects.  Is there a way to customize this activity field or the Search to only populate the activities for the project I have assigned in the line?Just looking for a way to possibly speed up the search.

Hello I would like to check how the AR/AP netting functionality can be applied for intercompany netting.Scenario: Companies with in same group and the same instance of IFS, trade with each other and generate intercompany balances(AP in one company will be AR in another company).For the current netting functionality to be used, both AP and AR balance should be in the same company.Is there a way to net and close these AP and AR balances in different companies instead of making the remittance. ThankYou.

We use transaction based parallel currency where accounting currency is in GBP and parallel currency is in USD. Currency rates for both accounting and parallel currency are updated monthly. In this scenario, transaction and accounting currency are the same (GBP). When posting receipt of goods in Month1, Inventory is debited and GRNI is credited.  In Month2, the supplier invoice debits GRNI and credits AP, however, the GRNI amount in parallel currency is different due to a new currency rate, thus the amount in the GRNI account is not fully reversed in parallel currency.  What is the recommended solution to manage these balances when this can potentially affect thousands of transactions?  A gross month-end adjustment? There is concern this creates another set of books to reconcile every month, adding more work for the users.