Finance (Financials)

Hi Everyone,  I have an issue on Aurena (21R1) concerning the customer offset proposal. I want to do a partial matching concerning an invoice and a payment on account (CUPOA) For example my invoice = 1000 and my payment = 500  When i try to use the path menu “customer offset  proposals” then “new proposal” even if i used “manual” (i can’t mentionned an allowed difference) or the other (i can mentionned an allowed difference but i can’t validate my offset → I have the pop-up but i can’t finalize it)   I saw on the community that we have to tick the box “allow write-off for partial payment” in company path menu :   Even if this setting nothing ha

Dear Team, Is there a way to automate the posting proposal authorization? Best regards,Thakshila

We are having trouble with the background job that posts the journals. The error received shows:‘User group XXX is not connected to voucher type  with function group L for accounting year 2022 in Company XXX’What is strange, is the fact there is a SPACE after the ‘voucher type’. I would normally expect to have a missing entry in the user group for that specific voucher type. However, as there is no voucher type showing i dont know what is missing!Any ideas 

Community, we have an issue, not sure how to handle. one purchase order line, qty 1, price 7000 for example, but supplier come in invoice twice, first time 3000, the second time 4000. now the invoice matching is done for the first supplier invoice, when the second supplier invoice 4000 come in, there is no record showing to match with. Need to manually enter the 4000 cost bookings?kindly advise how to handle this kind of scenario? 

Is the report generator available in Aurena?We are trying to access and rebuild some reports using Aurena but we cannot even find the report generator.  

Hello, when splitting up an object and then rolling back the splitting transaction.The initial original object and its values are correct.The created split object however is in status Registered and I’m not able to delete it, as the object was already used in the GL.What should be handling with those objects? Best way would be the possibility to change the status to “Scrapped” / “Deactivated” or whatsoelse, but right now it’s just existing in “Registered” without any doable function to properly correct it.  Kind regardsAlex

Hello all,At our company we are interested in using RMB for E-mail invoice. We have realized that we have a “conflict of interest” with this function. We have found the F1 help helpful, and we understand how it works. The problem is following: Note; if entered here, value will be valid for all external communication, e.g. order confirmation and delivery note. IFS only allow for one Document address, i.e. no separate invoice address!The F1 help shows that below hierarchy is used:Customer contact will be retrieved according to the below hierarchy.1. Look at the Customer/Address/Order Info tab for the document address.2. If it is empty, take the primary contact for the customer address defined on the Customer/Contact tab.3. If that is empty, take the primary contact for the cus

.  I need to move the open supplier invoices from one supplier to a different supplier as a result of an acquisition.  I would like to use the function “Repost Supplier Ledger Item to Other Identity”, however, that option is not available in the context menu after I inquire on the supplier invoices to repost.I have checked all the prerequisites listed in the help document and have provided screen shots of each item below. I also have worked with my IT department to see if there is any security that I may be missing – of which nothing seems to be missing. I have the same functionality on the Customer side, and that is working correctly. In the attached word document I have included all the screen shots showing the set up and the reposting screen. I’m using Enterprise explorer APPS 10 update 13. Below is the screen shot of what I see when I go into Repost supplier ledger item.

Hi, What is the best method to export supplier checks via a file to a 3rd party. 

Hi everyone, One of our customers wants to know, is there an option to depreciate an item to a specific date. There’s a request to depreciate an item to April 12 and not to end of month. is this possible ? Appreciate if you can come back with an answer today. Regards,Peshala

Figured out the solution

Topic was raised on behalf of Case ID  G2324889 The items receive on the FOC (free of charge)  basis in shipments need to be set off from the GL 1361010 - Trade Advances - Import (PP37)- Pre paid Import Advances. For the first time we receive such through a shipment arrived in March. Therefore please advise on how this transaction should be accounted in IFS. 

Hi everyone! I would like to know how are you implementing the cash box functionality in your companies.Currently, our cashier is recording the petty cash received from employees.But we also have other petty cash at site that is not going thru our cashier. Can we ask those employees to record their petty cash in the Cash Box screen? Then once finance received those supporting documents, we can process the same?This will eliminate the finance function to record those petty cash that those employees already encoded in Excel. What can be the complications in this process? like control, mis-management, etc.Or are there any other alternative process that you can recommend? Many thanks in advance!Jaybee

We have an Internal Ledger setup for German GAAP reporting purposes and are using the system defined Audit Sources for the IL.The output from these views/reports is currently in English.Does anyone in the community know how to have the output be in German?The Account Descriptions in the IL have been translated to German yet the output takes the English description.ThanksA 

Hi, We are getting errors when the scheduled task Transfer Maintenance Time Transactions executes such as: “Period 2019 - 10 is not open for user group XX in Company XXX” In addition, in Maintenance Postings Analysis the following errors are being reported: “Code string combination "29950/TNB/700/REACTIVE/-/-/-/-/-/-/-/" is not included in any one of the al”   Our finance department are not happy that transactions are trying to post into historical periods which should be closed as part of month end processing. They can manually fix these by changing the applied date i believe, however they don’t want to keep doing this as it is an overhead and still not comfortable.  Is there a solution out there which others are using to prevent errors like this and impact to the finance dept?  We are using IFS Apps 8. Regards Shaun

Hi All,Any support on this error? 

Good afternoon, My company is shortly upgrading to IFS Cloud. We are wanting to evaluate what options we have, for implementing a Supplier Invoice Portal, that natively interacts with IFS. We are a multinational company, with operations across the globe.  I have been made aware of Pagero has a solution that supports native interaction with IFS, however I’m wanting to evaluate other options. Is anyone aware of any other providers, with software that natively interacts with IFS Cloud Thanks Chris

We are in a process of migration for a customer, upgrading from app8 to app10 (managed cloud). The customer only uses the Finance module in IFS.The customer wants us to migrate Open Partially Paid PREL Supplier Invoices in foreign currency. We use external files.The customer has integrations with Medius (invoice flow) and Vivaldi (purchase order and customer order).The Final posting (J-voucher) is made against the net amount in files that come from Medius or Vivaldi. Thus, we cannot adjust the remaining amount to become the gross amount on the migrated invoice for the partially paid invoice, we will have to make the payment separately. At least that's how we did it in a test run. If we adjust the remaining amount to the net amount, the invoice will not be able to be finally posted with the net amounts in the transactions arriving from Medius and Vivaldi.The VAT is entered in the I-Voucher. The customer does not use posting proposal in IFS. There is no val

I am testing the Jinsui interface in Aurena and I´ve created the file for export. In the file there are 2 columns - CHECK_ID and PAYEE_ID that I cannot find out where the information is fetched from in the system.Is there anyone that has a document with the the mapping of all external file columns to its fields in the application?

Account Valid until date and code part demands are entered correctly but still facing the issue.Maintenance Posting analysis. Thank you  

I am trying to give a user access to set up new employees in the system.  He can create the employee record, but when he tries to fine the Person ID, he can't see it in the search window and if he just types it in and tries to save the record he gets the error "Insufficient access rights. You cannot modify Pers Protected data for the person."  The person record he is trying to use is newly created and is not set up as a protected person.  There must be some access setting I am missing.

Hi, I’m trying to transfer my work tasks to the finance module.  The transactions are in a status ‘Overtaken’ and the transaction status is either ‘Not Applicable’ or ‘Valid’.  I’ve ran all the transfer work tasks jobs but I’m not seeing any transactions in Finance and the status is not update in the work task posting analysis.  Can anyone let me know what I need to do? I can’t close the month end as the ‘Validate transactions in progress’ are showing an error - transactions waiting to be transferred from Maintenance.  Which screen in IFS tells me which transactions are stopping the month end close? Thanks.

Hello everyoneI get this error when I load External supplier invoice for one supplier (IFS CLOUD 21R1): ORA-06533. Subscript beyond count.Do you know how I could fix that?Thanks in advance, Laura

Hi,Appreciate your response to below two queries (relating to Budget Management functionality in Aurena). Budget Process & Budget TemplateIt seems the windows ‘budget processes’ and ‘budget template’ is no longer available in Aurena. Have these windows moved from Aurena, or have they been renamed?If the budget process is no longer available (in Aurena), what is the only available way to create a budget? Is it only using ‘import file’ option?Budget user rolesThis window is not available in Aurena. If so, what is are the alternatives available to control different budget-related user roles?Thank You!Sugandi

This is the ACH output file sent to the bank.  1234567891123456789212345678931234567894123456789512345678961234567897123456789812345678991234Sample Batch Header:5220Company Name                        1999999999PPDPayroll   YYMMDDYYMMDD   1042000010000001   And below are the fields of the ACH file     FIELD POSITION SIZE CONTENTS DESCRIPTION