Document Management (DocMan)

Hi All,Currently I am working on IFS Cloud 21R2 and I want to change the order of the attachments.When I edit this in the Object Connections, it changes back on the order of the Alphabet.Can someone let me know if I do something wrong, or is this not possible to change the order?So I change the order: When I press Ok, it is changed back (so ChangeObjectConnection) is set as first: Thanks in advance, Robert Kool

Previously, the object connections in the document revision page showed both the object ID in the key field and the object description. Can both of these information be displayed here? 

Anybody who ever managed to pick up Technical Characteristics and merge them into a document using macros?If so - can you share how to set up the object connection to manage this? 

Can this button be moved? (Or get a different color. Red for example) See picture belowWe have now experienced several people who have had the file deleted even though they have been asked if they want to delete the file.BrLinda  

I am trying to enable macros for MS Word from Demo Showroom environment 22R2. I have copied my macros from an environment also 22R2 that works - but in my demoshowroom environment - the IFS Fields are not appearing in MS WordI noticed that I got a message that Macros has been blocked. But after having enabled all macros in the MS Word Trust Center - the IFS fields are still not vissible for insert in the document.Any tips must appreciated :-)  This is for a very important demo and this is a key scenario for the customer/kim

Hi I wanted to ask if it is possible to preview a pdf document in a new browser window or a new tab (sheet). Currently, the preview runs within the same window/sheet.(IFS Cloud)

Hi All,When we creating a new revision of an existing document, if we uncheck the "Keep file" option, there is no drag and drop option enabled in ‘New Document Revision’.Why this functionality is not added to the ‘New Document Revision’ ? If anyone needs to add a document it should be done through Document Revision window. This causes a time loss. Best Regards,Roshan 

  HiThe responsible person on the document changes when we create a new revision. The customer says that in app 8 the responsible person does not change. Is it a bug that it changes now?I don't know much about this so I have to ask here 😊  BrLinda

Hello, We have some issue with our customer regarding Document management deployment.Internal database has restricted storage capacity, which is not viable in the long run. FSS solution has a cost per utilization, which is not a possible solution regarding its costFirst, the customer project is the following :1st go-live with an On-premise installation of IFS Cloud Switch from On-premise to IFS Cloud as a service installation Roll-out 6 months later on a IFS as a service installationIn the long run, document storage solution must be compatible with a Cloud installation. Standard solutions offered by IFS in terms of Document storage does seems not to allow to have client-managed databases in a Cloud installation : e.g. an Azure Storage database owned and managed by the customer, which would be connected to the FSS storage solution. My questions are the following :Can an Azure Storage database owned and managed by the customer be used in a FSS storage solution ? If yes, how is the setup

Please let me know if the following actions can be taken for the field [Responsible person] (user with administrator access permission) in the document revision.1. Disable the deletion of the document revision.2. Disable the deletion of files. As a precondition, we are aware of the following.A.The [Responsible person] of a document revision cannot disable (uncheck) the [Administrator Access]/[Editor Access] permission.B. Even if [Status] of a document revision is set to [Release], it cannot be handled by [Status] because it can be deleted by setting the status to [Disabled].

Hello,  Is it possible for me to save my email somewhere so that it comes up automatically in a report output dialog box each time without me entering it? we have out email field and directory ID as email.  This is APPS10  

Is it possible to add documents to a shipment?I am attempting to link Customer Orders to their respective shipments, so I can have documents on the Customer Orders be available for printing when shipments print their delivery notes.I have looked into Object Connection Transformations, but the connections available do not seem to work properly. I have this error appear:with this configuration:Any advise would be appreciated. Thanks,Bryan

Hello,I am attempting to access attachments for shipments (I added the ability to store attachments on shipments, and for shipments to pull attachments from Customer Orders that have attachments as well). What would be the best process for accessing these attachments? An API call via a workflow, or a reporting rule?I have tried accessing them via a workflow that utilizes the api call “GetFileExtList(DocType):String” but handling the output is something I’m not familiar with as the documentation does not cover this scenario. I have looked into reporting rules but I am not sure if it’s possible to print attachments automatically when the report “shipment delivery note” is printed.Any insight would be greatly appreciated.Thanks,Bryan

 Hi,Is it possible to built a dynamic array in IFS macro block please?the goal is to retrieve lines from Sales quotation (part code, description, qty, UoM & Price" to built a word document (contract)environment : IFS CLOUD 22R2 then 23R...Thanks in advanceBR/Emmanuel

Looking for information to get multiple views created for reporting. Not ll views contains data need/wanted to  create the report. We were advised this is a major task to set two views to be available in one report. Thanks,Tim McWade

Hello,I am not familiar with how IFS handles documents, but I am attempting to create a workflow and custom event/action to pull documents with the class code of 140/150 from a customer order to the shipment for that customer order.I also plan on creating another custom event/action to print that transferred document at the time when the delivery note is printed.I know how to create custom events/actions and workflows, but I’ve never interacted with documents before. Any advise on how to accomplish this or any direction would be greatly appreciated.Thanks,Bryan

hello everyone , please tell me how can we choose in IFS Cloud the location of a document text ( header , line , footer ) .i dont really understand how this works in Cloud, please support.thank youclaudiu 

When i view a PDF in Aurena using the eye icon, the digital signatures in the pdf are not visible.  I can see then when i download and open the file. Is this an Aurena limitation or a browser problem? 

When a user attaches a document to a manual supplier invoice the document is available to view from the GL Voucher Rows or GL Voucher Row Analysis screens.  I believe this is related to the fact that  on the document revision screen, Object tab the Gen Led Voucher Row and Ledger Items are included.  Where is this configured so I can get the documents that are attached to mixed payments and/or cash boxes copied to these GL objects like the AP Invoice documents?   

HiCan anyone tell me how to write Functional Specification for IFSAPP10 with example 

Attachments/Document object connections do not show in Aurena - but it works fine in IEE client In IEE client you can see the document attachments, but in Aurena, you get an error: ( for end users)“No Access. Your system administrator has not granted permission to complete that action. Failed to load attachments. “ This happens because you need to grant the DocumentHome projection access to the permission set connected to the user(s). Also remember to refresh security cache and the Aurena browser after this is done. 

Hi Members,Within Aurena Applications, there is a feature available that allows users to attach a URL to an event of the action type "Email" as shown in the attachment.Does the 22R2 version has the capability to include a URL in email notifications?I'm thankful for the member's assistance in advance.😀CheersNagaraj Kotakonda

Hi, I have a reference to the Technical drawing on my master part, using the “Technical Drawing” field in the main tab.I would like to display this drawing on the shop floor workbench. If they make this specific part, the drawing should be visible in the workbench. Does anyone know how?I can make attachments visible using Object connection transformations, but I can’t figure out how to do it for the technical drawing.The drawing itself is an attachment in the screen “technical drawing” Wouldn’t this one do the trick: Should I add more parameters? 

Hello All,I have 2 questions regarding document management.First, what is the full list of file types (pdf, doc, xlsx etc) supported in document attachment?Second, what is the full list of media file types (jpeg, png, mp4 etc) supported in the media attachment?Thanks in advance! One client wants to know a thorough list.Best Regards,Sayeef

What is this about?This post is to inform everyone using or planning to use Instant View that it has NOT been certified against Windows 11.The problem: support for Java applets is dyingThe underlying technology used by Instant View is Oracle AutoVue. This technology is based on Java applets running on the end user's PC, communicating with the AutoVue Server software.In order to use Java applets and interact with the Oracle AutoVue document viewer, IFS has embedded Internet Explorer inside IFS Enterprise Explorer, via .NET's WebBrowser Control.In Windows 11, since Internet Explorer has been removed, it's not possible to do certain configuration that's needed to get Java applets to work.The end result is that we haven't been able to certify Instant View for use with Windows 11.