HCM (Human Capital Management, Payroll)

After installing UPD13 the time reporting in Aurena have changed. When I open “My Time Card - Details” I start with Register In/Out Time and choose Save and report again (notice the account date is blanked), then I change to Job Result/Project to book hours on specific project. Before UPD13 the time reporting window kept the account date same as reporting In/Out Time, but now the account date is blank. If you are not aware the date has been blanked it is still possible to enter hours without entering date - no error message is given. When pressing Save the message “Project time reporting saved for .”Anyone else having this issue? Is there a workaround?

I have created an IAL to pull HR data and set up a schedule update.  When I run the IAL it returns over 3000 records however, when the schedule update runs, it returns 65 records.  I noticed that the IAL scheduled update background job runs under the App Owner user ID which does not have the same HR access as I do. Question: Can schedule IAL Updates be configured to run under specific user ids instead of app owner?  If not, any Ideas on work around for this issue other than giving app owner HR access?

So there is an employee in our company who got the task to insert the public holidays once per year, they are doing this in WORK_TIME_EXCEPTION_CODE. Can you please inform us what we need to do to insert the correct public holidays year to year that our calculation in time recording will be okay?

 as snap shot, we have error message when approve past due absence request in IFS10,  normal out - clocking at 11:28 on Apr-15, and absence request from 11:25 on Apr-18,  any other setting need to be updated, please help to check. thanks!

Hi, my customer has noticed that the above functionality was recently changed.  They are on Apps 10 UPD 13 and has discovered that you are now able to enter time for a person on a project team that was different then the project team you were on if you are the project manager.  Our customer is trying to determine when this was changed.  We have checked release notes for UPD 13 and have not found any mention of that functionality being changed. Has anyone else come across this?

Hello We are using Employee File → Employment → Free Fields to define some employment details of the employee.We noticed that after we use the “Terminate Employment” system automatically changes “Valid To” date for all the “Free Fields” to the date that we initially selected as “Notification Date” and “Employment End Date” in the assistant. We tried removing (disabling) the “Free Fields Valid To Date” from the “HR Assistant Configuration”, but still the “Valid To” dates to all “Free Fields” are being updated. Is it possible to turn of the processing of the “Free Fields” when “Terminate Employment” is used?   

Hi,I have added a receipt photo to trip tracker in IOS but when i select the photo to view it. It just opens a blank screen saying Photos. I can view it in App10 but not in Trip tracker. Is there any setup i m missing. I have added the media in Object connections and have given permission on Permission setupBest regardsZuha

Hi all, I was wondering if anyone has set up the Trip Tracker app for a Cloud client yet.  From the training documents it appears to be a simple connection but when we tried to add a Trip using the app we get a error, “An error has occurred. TripHeader has not been granted the create/update permissions needed to proceed.  Please grant them from Aurena.”  We believe we have granted all of the permissions necessary but it appears we are missing one.  Also we are not able to see any expense reports that have been added in IFS in the app.  Can someone please provide a list of permissions and background data that is needed for the TripTracker app to work? Thank you!

Hi,Is it possible to create a custom tab that displays filtered data from another screen?For exemple, In the view ACTIVITY, I want a tab where I can see the list of employees belonging to a specific category

Hi,I have created a very simple custom menu to open the form Expense Sheet from an other screen.Expense Sheet view is company specific and my default company is RIA.If i try to open through this menu a record that belongs to XYZ company, it will open Expense Sheet in RIA and no record will be be displayed.I have, of course, access to XYZ, so how to force IFS to switch to the company XYZ when opening Expense Sheet view?  thanks !

Hi All,There is a requirement to update Project transactions (invoice comments of the transactions) that have been authorized.Kindly let me know how to grant access to a user for this.Thank you in Advance.

I have created a user and given him this (attached) access but can't login in LTU system. Is that I missed any permission?This user added in users window of LTU/ IFS Aurena B2B.Please guide me.

Working with IFS10, not sure which upgrade. Question is simple, which view/table contains time writing data and where the time has been written to?I have looked in TIME_PERS_DIARY* views and tables and also EMPLOYEE_WORK_TIME_INFO views/tables but non of them seems to include where time is booked to (i.e. work order, WBS etc...) Thanks

Hi all, I want to understand some of the functionality that lives in time clock, as an example does it or can it hold rules (defined by workforce agreements) associated with types of workers to apply rules such as overtime, allowances, penalties, etc against that workers roster and pass that over to the payroll system. Thanks

Good Afternoon - We have an administrator who cannot view her own Training Records/History with the Employee Administration>Employee> Training History> The tabs to access these records are not available - Is there a permission access setting which prevents employees viewing their own records? Many thanks Dave

Hi all, Is there a way to create employees in bulk when the person ids already exist? It’s basically a TUPE situation. Employees from company A move to company B. Both companies are on IFS. The companies are part of a matrix structure.There is a functionality to remove them in bulk from company A. That works a treat. But there is no option to create the new employee records in bulk. I can’t see an option to select multiple existing person ids.Has anyone done that before without using a data migration job? The environment is Apps 10 Aurena but would love to know if that also works in Cloud.Thank you

I have a custom event that will send an email to the help desk when a new employee is created by the HR team. In the email I want to include the Employee name, Person ID, and Department Name (Org Name). tThe DEPT_NAME custom attribute will not populate with any value. It is written as follows: COMPANY_ORG_API.Get_Org_Name(&NEW:COMPANY, COMPANY_PERS_ASSIGN_API.Get_Org_Code(&NEW:COMPANY,&NEW:EMPLOYEE_ID,COMPANY_PERS_ASSIGN_API.Get_Pos_Code(&NEW:COMPANY,&NEW:EMPLOYEE_ID,SYSDATE))) Any guidance would be greatly appreciated.  Thanksluke

Hi  Wondering if you can help! Does anyone have any quick reports written or an idea of where to start with regards to deciding if an employee would be seen as a ‘flight risk’ (High probability of leaving the company)?We have looked at some reports offline, where excel is used but am hoping to engineer the same thing within the HR Module in IFS. Anyone ever design something similar within IFS? Or maybe even other employee wellbeing reports?

Hi folks,I have the task to model a HR - cube with some fact data.One of the questions is:How many hours a day a given person are “planned” or “normal workday” time?The customer showed me the report “Personal Schedule” and I created some example data.The report will give me explicit what I need:  This is the form of “plan” data I need.EmpNo, Date, From, To, (Plan) Hours.Later on I can compare the “plan” with the actual hours, like booked hours, even sick leave, customer visits, etc.I traced the report to INFO_SERVICES_RPT and found the data the report is using. I learned that RPT Tables are only for temporary data used for a specific report and are cleaned afterwards.So is there another structure the report is fetching the data into the INFO_SERVICES_RPT?Or is there a “master calendar”?Hmm, I just checked on legal holiday like “Eastern” I saw that this personal schedule just show a normal work day.Any hints are highly welcome.all the best and stay safe. Michael  

Hi All,We are testing Aurena (IFSApp10 UPD9) for Expense Sheet Creation. We could find that Credit Card Transaction gets automatically created as Expense in some cases but not all when navigating to ‘All Credit Card Transactions’. (Using Expense Code as General Expense.)What we would like to know is, What’s the criteria for automatic Expense Line creation or is there anyway we can disable the automatic Expense Line creation?We would like the users to have the credit card transaction manually added, as can be done from Credit Card Transaction in the main screen.Regards,Gyanendra

We are experiencing performance issues when it comes to expenses and I can see a background job called 'NotifyMe - Refresh markdowns for expense.' and ‘NotifyMe - Register notifications for expense.’Does any one know what this does, do I need them on?Does any one know how to control these background job, set-up etc.? Thank youNikki

Hi all,  We busy implementing IFS and the business has varied Competency and Skills frameworks across departments. My question is what have others done to align with IFS (we are a heavy engineering focused org)Some examples would be great 

The above code modification compiles and is technically correct but my IFS Connect flow doesn’t run thereafter.Commenting out this inclusion will make it work again.

Hi all how employees paid salary in IFS cloud erp (latest). We are implementing the whole system and we have problems in how processing salaries ?

Hi,  I have question about payment in currency from expense sheet. My accouting currency is PLN, user go to delegation to another country where they use EUR.Then user back and settle expense sheet for example invoice (also in EUR). User want back money in EUR not in our accounting curreny (PLN).But… system is automaticly creating ‘Payment in full’  in accouting currency (PLN) but we want it in EUR.What should we set up to have that in EUR? What should we set up to to use posting type EP5 and EP6? We need them becuase of different currency rate between the expense date and payment date. Have you got any instruction regarding that situation?  Thanks in advace! Aleksandra