HCM (Human Capital Management, Payroll)

Dear IFS Community, currently, we have a problem with our HR Time Management in IFS APPS 10 Update 12. If e.g. an employee in current year has 13 days of vacation left from previous year (PY) and wants to consume 8 days of them in current year, IFS seems to handle this randomly. Sometimes, it works as desired: The 8 days are subtracted from Vacation PY.But in many cases, the reduction seems to be distributed over PY and current year. Please see the following example:    This is how we have entered the absences:   As you can see, we’ve cancelled and re-entered the 2x 4 days. This sometimes helps and sometimes it does not.Does anyone of you know what goes wrong here? Are there any known issues or are doing something wrong?Thank you very much in advance for your help! Cheers, Stephan  

I’m new working with IFS and at my company the knowledge around setting permissions are limited.  I hope someone can explain to me how to use business roles, how are these set up and what are their main purpose? How are they meant to be used? I can´t find much info about this in the F1-help.  I am working with the HR-module, are these connected to HR, or are they related to other modules only? Would be so grateful if anyone can give me some basic information around this subject. Thank you in advance!  

Hi all, I have an issue regarding travel request configuration.My customer’s workflow :Employee creates a travel request  Supervisor needs to approve Finance approves the advance payment (if requested) Employee converts the travel request into an expense sheet (then supervisor and finance approve)When i create a travel request, the approval workflow is not generated. Thus, i can’t approve the travel request. For demonstration purposes, i am not using an approval workflow for the moment.The travel request is blocked at the “confirmed” status. Open for any ideas to solve this issue.Below my setup :Access Attribute :Travel Request blocked without approvalThanks.

It’s great having Payment Information section in the Employee Masterfile which allows to define multiple bank accounts with different Value Types. However, if the customer uses the Expense Payment process in the Expense Management module, then the bank details needs to be defined under the Property Codes, as the relevant Property Codes has to be connected to the Employee Payment Methods Basic Data. Defining the same information in 2 different places in the employee Masterfile is just a duplication of data and during the data migrations and integrations 2 places needs to be updated. Is there a way to generate the employee payment files by using the Payment Information defined under the compensation data without using the Property Codes?  Thanks

We just upgraded from IFS9 to IFS10 in Mar, for Inactive employee ID, their organization code/name can not be shown up in “Employees” list, which have data in “Employee file” after right button navigation. Please help check where we need to configurate or set up?  For inactive supervisor, who had left company, and it was set up as inactive, but it still show up in “supervisor” field under original subordinate’s “employee file”, any other need to configurate? please advise.ThanksSusan  

I need to export all employee Private Email Addresses but cannot see this ‘value’ available to pull through to an overview screen to export the data - any help would be greatly appreciated please.

All,  It looks like an Resource has a capacity of 8,5 hours in the Resource Analysis window, but it should be in fact 8 hours.The employee is set with the following schedule, so 8 hours of work between 8:30 and 17:00 o’clockWith this setup I expect 8 hours per day as the capacity, but in the resource analysis windw it shows 8,5 hours:Do I miss anything, or is this not correct in IFS (IFS Cloud)? Thanks in advance, Robert Kool

Hi All,Could you please advise me how to setup/fix to fetch values to ‘In Terminal’ and ‘Out Terminal’ fields.According to the application help this should automatically display the values.What should I check to make sure this has setup correctly.Please advise.Thank you in Advance! In TerminalThis field automatically displays the identity of the data capture device where the in-clocking was made.Out TerminalThis field automatically displays the identity of the data capture device where the out-clocking was made.

Hi all.We’ve noticed users can alter hours and report codes on some of their already authorized hours and the status stays as Authorized.In previous versions, I believe the status would revert back from authorized if the user made any alterations.Does anyone know if there’s a reason for this? Thanks!

Hallo an die deutsche Community,Unsere HR-Abteilung hat diesmal ein ganz spezielles Problem:Ab .1.1.2022 muss der Arbeitgeber einen Zuschuss zu den bestehenden Direktversicherungen leisten. Wir haben noch viele ganz alte Direktversicherungen, die in dem Reiter Direktversicherung angelegt sind. Hier gibt es ja gar keine Möglichkeit, den Zuschuss zu erfassen.Weiss jemand, wie man dies korrekt z.B. über Lohnarten und / oder im Reiter "Altersvermögengesetzt" angeben kann?Freundliche GrüßeLucinka   Hello to the German community,Our HR department has a very special problem this time:From .1.1.2022 the employer has to make a contribution to the existing direct insurances. We still have many very old direct insurances, which are created in the direct insurance tab. Here there is no possibility to enter the subsidy.Does anyone know how this can be entered correctly, e.g. via wage types and / or in the tab "Altersvermögengesetzt"?Best regardsLucinka   

Hi All, Is there a process/functionality in IFS application to transfer an employee from one company to another company?  

HR application manager in apps 7.5 was through Company access. where do i select/find  it in apps 9

Hi All,As I know, users can clock in to start their shift.Is there any possibility to know which IFS account was used to clock in the a particular user at given date/time. We are looking for a way to check which IFS terminal someone clocked in on.Please let me know your ideas.Thank you in Advance!

After installing UPD13 the time reporting in Aurena have changed. When I open “My Time Card - Details” I start with Register In/Out Time and choose Save and report again (notice the account date is blanked), then I change to Job Result/Project to book hours on specific project. Before UPD13 the time reporting window kept the account date same as reporting In/Out Time, but now the account date is blank. If you are not aware the date has been blanked it is still possible to enter hours without entering date - no error message is given. When pressing Save the message “Project time reporting saved for .”Anyone else having this issue? Is there a workaround?

I have created an IAL to pull HR data and set up a schedule update.  When I run the IAL it returns over 3000 records however, when the schedule update runs, it returns 65 records.  I noticed that the IAL scheduled update background job runs under the App Owner user ID which does not have the same HR access as I do. Question: Can schedule IAL Updates be configured to run under specific user ids instead of app owner?  If not, any Ideas on work around for this issue other than giving app owner HR access?

So there is an employee in our company who got the task to insert the public holidays once per year, they are doing this in WORK_TIME_EXCEPTION_CODE. Can you please inform us what we need to do to insert the correct public holidays year to year that our calculation in time recording will be okay?

 as snap shot, we have error message when approve past due absence request in IFS10,  normal out - clocking at 11:28 on Apr-15, and absence request from 11:25 on Apr-18,  any other setting need to be updated, please help to check. thanks!

Hi, my customer has noticed that the above functionality was recently changed.  They are on Apps 10 UPD 13 and has discovered that you are now able to enter time for a person on a project team that was different then the project team you were on if you are the project manager.  Our customer is trying to determine when this was changed.  We have checked release notes for UPD 13 and have not found any mention of that functionality being changed. Has anyone else come across this?

Hello We are using Employee File → Employment → Free Fields to define some employment details of the employee.We noticed that after we use the “Terminate Employment” system automatically changes “Valid To” date for all the “Free Fields” to the date that we initially selected as “Notification Date” and “Employment End Date” in the assistant. We tried removing (disabling) the “Free Fields Valid To Date” from the “HR Assistant Configuration”, but still the “Valid To” dates to all “Free Fields” are being updated. Is it possible to turn of the processing of the “Free Fields” when “Terminate Employment” is used?   

Hi,I have added a receipt photo to trip tracker in IOS but when i select the photo to view it. It just opens a blank screen saying Photos. I can view it in App10 but not in Trip tracker. Is there any setup i m missing. I have added the media in Object connections and have given permission on Permission setupBest regardsZuha

Hi all, I was wondering if anyone has set up the Trip Tracker app for a Cloud client yet.  From the training documents it appears to be a simple connection but when we tried to add a Trip using the app we get a error, “An error has occurred. TripHeader has not been granted the create/update permissions needed to proceed.  Please grant them from Aurena.”  We believe we have granted all of the permissions necessary but it appears we are missing one.  Also we are not able to see any expense reports that have been added in IFS in the app.  Can someone please provide a list of permissions and background data that is needed for the TripTracker app to work? Thank you!

Hi,Is it possible to create a custom tab that displays filtered data from another screen?For exemple, In the view ACTIVITY, I want a tab where I can see the list of employees belonging to a specific category

Hi,I have created a very simple custom menu to open the form Expense Sheet from an other screen.Expense Sheet view is company specific and my default company is RIA.If i try to open through this menu a record that belongs to XYZ company, it will open Expense Sheet in RIA and no record will be be displayed.I have, of course, access to XYZ, so how to force IFS to switch to the company XYZ when opening Expense Sheet view?  thanks !

Hi All,There is a requirement to update Project transactions (invoice comments of the transactions) that have been authorized.Kindly let me know how to grant access to a user for this.Thank you in Advance.

I have created a user and given him this (attached) access but can't login in LTU system. Is that I missed any permission?This user added in users window of LTU/ IFS Aurena B2B.Please guide me.