HCM (Human Capital Management, Payroll)

Within Incident Management the department requires that wherever the word “Incident” is displayed they system is to display “Event”.  I have explained theNow within Page Designer we can change the label in most cases as requirede.g.Incident Case Reference becomes Event Case ReferenceIncident Class becomes Event Class Incident Type becomes Event TypeNew Incident becomes New Event However, when in Aurena and the users clicks New Incident (New Event) the following screen is displayed.  The user also wants the description displayed to display event where incident is displayed.  Now in page designer I located the Description in Assistant > Steps and under General Information and updated the Description changing incident to event: On clicking save the revised description is still being displayed. However, when clicking Publish the description field reverts back to the original description displaying incident instead of event, however, the preview page is still displaying event and not inc

When we are resgistering time, we report let’s say 3 of the regular 8 hours under a specific project activity. The rest of the hours are just reported without a project activity. With time, can we see in somewhere in IFS those ‘non project’ hours we reported? What’s the specific screen in IFS for that in IFS9? 

How do I take a current user and make them also an employee?  What are the basic data fields that need to be filled in?

1. There is employee with ongoing absence: 2. Attempt to update absence to no longer be ongoing: 3. Error message occurs: Could you please advice why we are getting this error. This user is the supervisor of the employee but still cannot perform this action. 

HiHave an issue with the time not appearing on the “Absence Calendar > New Absence Plan/Request” screen when we are requesting a “Part Day” absence. So we want to be able to book an absence for just part of a day (ie a number of hours) but when we select the “Part Day” button only the date appears - not the time. When we click on the calendar icon we also don’t get the “time bar” appear next to the date to select from there. This is working fine for some users but not others. It’s a bit random. See screenshot below of what it SHOULD look like. Any help welcome :-)  

Hi Team,I need advice on how to set up the following scenario in the cloud:Scenario:Employees are entitled to 2 sick leaves for every completed month.Thanks in advance.

Hi, Is there a setting to limit the Employee IDs shown in Time Clock window. Users needs to see only his/her employee id.  Can this be controlled through the access role? if so how? Thank you.

How to remove a company from Matrix Graphical Organization Structure when it is sold ?Can I please know how this is handled within a real business scenario in IFS? If a company is sold in the group and if we do not want to that to be reflected in the graphical Org. structure, what is the next step we can make without affecting financial and HCM data in the sold company. 

Hello,  I am wondering if there is a way to edit / create correction transactions for project transactions which have already been transferred and for which the period is closed?  Ex, Being in April, I would like to edit time registration from March for some employees without opening march period again, is that possible to edit and have a voucher to reflect change in April but which would still update project balance through this change?  Thank youTanya 

Hi,Does anybody know if trip tracker app has the functionality to OCR the values from a receipt and fill the fields?  Another question, has trip tracker the ability to chose the right category based just on the OCR of the receipt?Thanks,Gianni Neves

Hi,are you aware if the time clocking can be connected to the project activities, similar to what it is done for work orders (clocking based on operation number)? The company is working project based.Thank you for any idea you could share. 

We are getting below error when trying to approve absence request. Please advice why we are getting this error.

Good morning.  If I setup Detail Approval under Travel Request Configuration, it does not show under Detail Approval in the “Travel Requests for Approval” window.  If I do the Initial Approval, the status changes though to “Pending Detail Approval” but nothing under “Travel Requests for Approval”.  What could be the problem?  Many thanks.  Anya.

Hi, in IFS CLOUD, it is possible to register times for many process : project, production, service. Is there a screen that compiles results about all times ?Is the solution is to create a quick report or a lobby ?Regards, Christophe

Hi Team,We are having a problem viewing employee records in the "Absence" and "My Absence Calendar" windows. The user can see his record only from the above screens. But he can see all the records of supervised employees in the "Absences" window.Position access definitions are proper. Users can view subordinates' time cards as well. The issue is only in view of the Absence calendar, and Absence.What will be the possible course for this issue?Thank you

Hi AllWhen creating a new employee, I cannot figure out from where the values for the work address and the work location are fetched. I thought its from Company details > Offices, but the work mobile isn’t a part of it. Can you please explain how can  I configure the new employee creation to fetch the desired values for the contatc info?  IFS9 UPD14Thanks,Asela

I have a German sales person that is inputting an expense sheet in EUR but when she goes to send and confirm, she’s getting this error. She has an Android.  The comma should be a decimal. This is not something that she can change in the app, this is inherited from IFS basic data. No one else is having this problem. I put an expense in on a US phone in EUR and it works fine. She has a German phone, that is the only difference. Has anyone else had this problem?

When an Employee tries to create a new expense sheet in IFSAPP10 clicking on a plus sign doesn’t give Emp.ID and Employee Name.

Hello all, Is there any way withing IFS Cloud to automatically generate an expense sheet from a picture of a receipt? If not could you please advise how it might be possible to create an expense sheet as fast as possible? the use case is that one employee will create the expense of a group of employees in IFS Cloud.  Thank you for your reply,Regards,Caëlla 

We usually fill our timesheet on the 20th of the month, so it may happen that we could not foresee a shorter rotation for example: the employee left the site on the 29th instead of the 31st of April, so he worked 2 days less than registered on his April timesheet.Our timesheets are connected to internal cost, and internal invoicing. So if the employee did not work these days, he should not have been paid, and thus the project should not have been charged.In my example above, payroll will adjust his May salary and deduct 2 days, but how it will actually be reflected on the May timesheet itself ? If you work more the month before, you just report overtime the month after, no issue, but if you worked less … you cannot report more absence than the calendar days… If it is 10 hours per day, i cannot report a -20 hours. Anyone faced this issue already ? NB: once the timesheet is transferred you cannot modify it anymore.

Good evening.  I have defined Allowances in the Expense Rule window.  They are calculated and shown on the Travel Request Option under Expenses and Allowances.  However - when I select Deductions and Additions, I get the message “The Travel does not generate any allowances”.  What could be the reason for this/how can I resolve this?  Many thanks.

We migrated the work location but we are now not able to update the description of the work location.How can we update the description of the work location?We select edit and we are not able to update the work location description 

Hi All, We are looking for some suggestions on how other companies are handling this situation with HR Supervisor access. Team leads have the positions Team_lead Techs reports to team leads and have the position techs. There are 4 teams with 4 people who have the position Team_Lead. Each person has 4 different techs reporting to them. With our supervisor access Position tech reports to team_lead. As a result, each person is a  tech lead has access to all the people that have the position tech and not just the team members that are direct reports. This results in various issues, namely with time authorization the team lead has to create a saved search to look for his direct reports instead of using the direct reports check box. What are we missing? We know we can create a different position for each tech lead but that seems excessive. 

Has anyone been involved with HR Data Obfuscation in IFS Cloud? I believe this is also referred to as Data Masking. Need to obtain some input on this.Kindly comment on this post. Appreciate your support.

Hi all, For some reason Employee cannot see individual Credit Card Transaction in Credit Card Transaction -page. I’ve checked Valid From and Valid To is between Transaction Date in Multi Fields (Employee File)Employee is connected to correct Company.Card ID is same in credit_card_transaction_ov -view than what is connected to Employee. Have any other faced same kind of issue, that Employee cannot see one or more (but still can see some transactions) in Credit Card Transaction -page? Used version is IFS10 UPD17. All help is appreciated. Thank you!