HCM (Human Capital Management, Payroll)

Hi Community,since a few days we have the problem that when the employees of the HR department want to change times and then recalculate the day, they receive the error message not authorized for time and attendance.Nothing has changed in the permissions. The access roles have not been changed either. Because they have not been changed, I do not know how to solve this problem. It must be a changed right that the IFSAPP and the scheduled database job can recalculate the days.Where are these authorizations managed in IFS? RegardsAndré  

Hello all,In Shop floor employees we have set Allow Attendance Auto Clock In to YesIt works in Shop Floor Workbench : an Employee interval is automatically created when starting the first operation of the dayBut it doesn’t work in TimeClock : we’ve got an error message The employee has not registered an attendance IN clocking Did we miss something ? specific setup for Timeclock ? Thanks in advance for your help

+-----------------------------------------+| UK PAYROLL 2024-2025 is COMING |+-----------------------------------------+ To everyone in the IFS Community running Payroll for the UK through IFS Applications (up to and including IFS Applications 10), In April the latest UK Government changes for Payroll come into effect.If you have not already raised a consulting request for these changes, then please do so immediately.The sooner that you do this, the sooner we can plan for your release.

Hi, Can anyone please elaborate me on how to generate carryforward absence limits for more than one year?For example, employee A got 20 unused days of earned leaves in 2021 and another 20 unused earned leaves in 2022. When we are generating Carry forward absence limits for 2023, I would expect to see (20+20) = 40. However, system shows me 20 days (that is the CF balance from 2022 only). 

The users used to claim newspaper allowance and conveyance allowance by applying in ESS. However, from November 2023, the newspaper reimbursement and conveyance allowance shall be paid with the salary. Therefore, the system should allow the users to claim the newspaper reimbursement and conveyance allowance till October 2023. The system should restrict or disable the functionality while applying reimbursement/allowance from the month of November 2023. Requested you to look into the case.

Hi,I’m working with Calculation Formulas and need to check against calculation fields if they’re empty.I’ve tried to check for= ‘’= ‘!%’<> ‘%’and only an equal sign without defining a value (= )None of these options work. Does anybody know how you can search for it? Thanks! 

Hi!I have the following situation:I use the flexible break rule. The rule says that after 6 hours the system calculates 30 minutes break and after 9 hours an additional 15 minutes are calculated. I ust Break on work hoursNow I have the following situation: The employees are allowed to take a break longer than defined in the flexible break rule. For example the employee has to take a break of 30 minutes after 6 hours but he is also allowed to make a break longer than that. My normal schedule goes from 06:00 to 14:30. So 8 hours normal work and 0,5 hours break. If I just clock in and out at the beginning and end of the work day everything works fine. I also use a flex day rule:Now I have the issue that if my break is longer than in the flex break rule this time gets deducted from my normal time instead of my flex time.I get those results:I would expect a result of 8,00 hours for wage code Z100 and a deduction of 0,25 hours from my flex time account. Wage code Z130 is calculated by additi

Hello, We are using IFS9 and one specific user is getting the following message when opening the New Employee Wizard; If Ok is clicked, nothing happens.The Information Message disappears but the employee can not be created.We tried to clear cache, cookies,  tried connecting with multiple browsers, resetting the user profile but nothing seems to work. Users from the same organization are not having the problem so it is not something related to any VPN or Firewall.    Has anyone encountered the same issue? If yes, how can be fixed? Thanks,

Hello Everyone,I am trying to set absence limits for employees and am getting the error message ORA-20124: Error.NULLVALUE: Field [ABS_LIMIT_DIMENSION] is mandatory for Absence Limit Value and requires a value.when I use the “generate limit” button in the “absence limit log” page (and also the “absence limit year” page.I believe I have set up the absence limit definition, limit definition details, and limit value details correctly, as shown in the screen shots below - but I must be missing something.These are the settings for the absence type this is one of the employee file records I am getting the same error for a contractor type employee and a permanent type employee.If anyone is able to assist, I would be very grateful.Many thanks in advance - Dave IFS Cloud 22R2.5

Hi Experts, When I generate absence (manual absence type) it work only if the valid from date is before Month of August. If any limits are defined on or after august it does not generate any value.E.g Absence generated from 1 July 2023 - 31 December 2023. This works fine as shown below. However, if I generate absence after July, e.g 1st August -2023 - 31 December 2023. It does not generate any limits even it says limits generated. Limit detail is empty.   Is there any parameter to generate absence for the latter parts of the year?  Thanks. 

Our Timeclock has button for Balance. It brings up new window for showing the balance, but there is no data except name on left upper corner. Buttons for timecard and arrival time are setup same way and those work fine, but balance is not showing up. (Sorry for finnish language. Name under Saldo=balance, but no info on Balance type or value)  This is configuration for Balance button.

Dear Community Members,I hope this message finds you well. I'm reaching out to seek your valuable assistance in configuring our time reporting screens. Currently, we are encountering difficulties when trying to open and input data in these screens, making it challenging to perform necessary actions.We are in the process of implementing this in a newly created IFS CLOUD(23R1) environment. Any helpful documents or resources you could share would be greatly appreciated. Your support in guiding us on how to configure the following screens would be immensely helpful:1. My Time Card2. My Time Registration3. My Time Registration-Grid View4. Time Registration5. Project Transactions6. Time Registration Grid ViewThank you in advance for your support and guidance.Best regards,Sakun Edirisinghe

Hi all,Apps10 UPD18We have had quite a few bugs with ongoing absences not working as expected.When a user has ongoing absence ticked and then returns to work. The clocking will end the ongoing absence as expected. Fine.However when a user returns to work and either forgets to clock in or works from home then even if the ongoing absence has been unticked by HR then it reticks the ongoing absence when the background job runs at 12.10am to forward the absence.The only way to prevent this from happening is to remove the absence interval in time card day as well as unticking the ongoing absence.Is this expected and normal behaviour?Would it not make sense for the absence interval for that day to also be removed when ongoing is unticked as its ending the absence for that day.Thanks  

Hi Community!I have another interesting and (from my point of view) relevant question concerning the restricted usage of employee selection templates.As you might know I can define different employee selection templates by using different selection parameters (Like Position, Schedule, Wage Class and so on)As far as I konw this is mainly used to generate anual Absence Allowances for Vacation or Special Vacation for heavily disabled empoloyees.Now I have a situation, that a certain group should not be able to see all the templates and so I am looking for a way to restrict access to certain selection templates for certain employees.The reason of this issue is the “My Team Absence Calendar”-Page because if I use the Selection Criteria- Button as an employee I can see all the templates:As you see there are both selection templates visible for this employee. What I am trying to archive is that this employee can only see the first template and the second one shouln’t even be visible nor selec

What is the purpose of the data in the screen Project Management/Basic Data/Pricing/Internal Price on the Employee Price tab?This information is also available on Human Resources/Employee Management/Employment/Standard Costs.

Dear Community, we have a big issue with a Time Clock Clockings for a Customer which went Live 4 days ago. There is an already identified Bug that we cannot use Swipe cards since Auto Resume Option of corresponding Operations in Manufacturing is not working. For this we get a Fix but unfortunately first with 23.R1.SU10. This is why we have to enter the employee Number manually or via Drop. But while using this “manual Entry” of the Employee number in Time Clock terminal we found that often Employee A is doing the Clocking but the Action will be performed on Another Employee. The Employee who left in real is then still clocked in and another is clocked out which causes a big Problems in time Cards since all booking must be checked and even cannot be found which are correct or wrong… IFS Support is already alarmed but has anybody experience with this behaviour? Thanks Stefan

Hi Community! I have an issue with hald-day Vacation.Following situation:I have an employee with a very flexible schedule- He/she can start his/her work beasically whereever wanted. The normal in is at 08:00, the normal our is at 16:06. That makes 7,6 hours in total. A flexible break rule is used as well as flextime balance.If the half day vacation is located in the first half of the day, then the wage code for vacation (wage code 300) is calculated correctly with a value of 3.8 hours.In this case (on date 27. June) everythin is calculated correctly. The employee works 30 min less than he has to and he gets a deduction from his flextime balance. But if the absence is located in the 2nd half of the day, the result for the absence wage code is 4.3 hours. I would expect, that it should be 3.8 hours as well (=50% of the sceduled hours). And because of this behavior I get incorrect results for the flextime balance and the scheduled hours (Wage code 100)Has anybody the same experience? Has a

Hello community,I have generated an Absence Limit year for an employee, and I have noticed that the fields individual working hours is not coming although I did define in my Absence group. I don’t know if there’s a bug or something. Because If I change the limit unit for example “Factor based” worked fine.And the available limit shoul not be 35? Thanks and best regards,  

Good Day.  We have been attempting to remove the ability to unconfirm time registrations for employees in our company.  We would like them to be able to register time and confirm their time.  However we do not want them to be able to remove confirmation once complete, we only want supervisors to be able to unconfirm their time.  We have attempted to set this up through Access Attribute but can’t figure out the correct configuration.  Does anyone know how to set this up so employees can not remove confirmation? 

hello,we try to use travel request function, some issues need you help to make it happen:Can you share some simple steps to follow: registered/confirmed, approval, link to expense?  Try to add new travel request, but status being shown “Approval not required” though configuration set up approval rule and amount based set up, any steps missing? How to create expense sheet from travel request, in help, where to find “one expense option in a trave request is required to be in “Selected” state” ? and  Where to find “Right- click and click Create Expense Sheet” ? Your feedback is appreciated. ThanksSusan 

The described issue is part of Human capital management. More specific it is part of the employee file and the communication methods in the private contact information page.In this page I can enter the private address of the employee and I can enter different contact methods (like phone number, mobile number, e-mail-address and so on).Those communication methods have their own validity periods in a submenu where I can get by pressing Edit-button and choose “contact method”.This leads me to the Contact Details Submenu: When comparing the validity periods of the different contact methods with the today-date (here 22.12.2023) you can see that all those contact methods are valid.When changes are done to the Contact methods validity periods they are still shown in Private Contact Information Page, even if they are not valid anymore (for example if employee gets new mobile Phone number.The starting situation is shown in the screenshot above. Now I will enter a new contact method for E-Mail a

Hi,I would like to ask if there is some way how to withdraw balance hours automatically.My goal is to add hours from balance to time card result in case that employee did not fulfill day limit of normal hours for selected day.I created Balance type Compensatory and set some wage codes that increase and decrease balance.According to schedule, employee should be at work from 8am to 4pm + there is flexible break 0,5hour. He worked only 5,88 hours. I would like to automatically add missing hours from balance to result to fulfill day limit 8hours, for example at the end of the week.I tried Missing intervals and results settings, Additional result calculation, but it isnt working like I want to. Is there some standard functionality?Thanks a lot for any suggestion.Romana

Hi Community! I have an interesting task by one of my customers. He wants to be able to be able to analyze his employee’s working times before and after 20:00 o’ clock.My idea is the following:I want to use the calculation formula functionality for doing this in combination with the additional result calculation and 2 different balances (one for working time before 20:00 and one for the time equal or larger than 20:00)For example the employee clocks in at 13:00 and has an interval from 13:00 until 21:00. In this interval there is a flexible break of 0,5 hours.Now I am looking for a calculation formula which splits this intervall:Intervall 1 after split: 13:00 until 20:00 so 7 hours in total with a break of 0,5 hours, so 6,5 hours worked when deducted the breakIntervall 2 after split: 20:00 until 21:00 so 1 hour in totalThe total worked hours will be changed to wage codes for balance accrual by using the additional calculation setup.Does anybody have an idea how the calculation formula

Hi, is there any possibility in IFS to differentiate between a current or lingering absence.In some cases, it is necessary to deduct an absence from the salary. Today this is a manual laying on of hands we must do. BR Daniel

Hi All - please can someone help me with my self service\my personal information in Cloud 23R2.I have a dummy user/person/employee called director.This user has valid personal data (private contact information in this example - but there is also work contact info, related persons and documents) They also have a valid assignment with an access role assignedaccess role is configured as belowaccess roleThe company property fields include a valid YES record for the “SELFACCESS - Allow Access to Myself” property When logged on as this user, it is possible to create an absence request, my employment information screen, and my calendar works ok too. BUT - it is not possible to view the data in my personal information screen (nor the my personal information change screen)Please can someone help me to identify what is going wrong here?Edit - if I grant the director user HR Application Manager Access, the my personal information screen populates as expected.Many thanks in advanceDave